65--LBFF03_Accessory ItemsLBFF03-CO Robert Blasko

Agency: Department of Veterans Affairs
State: Ohio
Type of Government: Federal
FSC Category:
  • 65 - Medical, Dental, and Veterinary Equipment and Supplies
NAICS Category:
  • 334510 - Electromedical and Electrotherapeutic Apparatus Manufacturing
Set Aside: Service-Disabled Veteran-Owned Small Business
Posted Date: Sep 21, 2017
Due Date: Sep 27, 2017
Solicitation No: VA70117Q0246
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Solicitation Number :
VA70117Q0246
Notice Type :
Presolicitation
Synopsis :
Added: Sep 20, 2017 4:43 pm




Introduction

Veteran Affairs Long Beach Health Care System (VA LBHCS) has a requirement to purchase package LBFF03 Misc. Medical Equipment and Supplies for Phase 1 with an authorized vendor for supply and delivery of the item(s) identified below to our activation contractors warehouse.

Table 1 provides a summary of the items required. Further information and details are provided in section 5. The vendor is required to provide fully functional system(s) for all item(s) listed.

Table 1 Package Items Summary

Item Number

Item Description

Quantity

M4200

Otoscope/Ophthalmoscope, Wall Mounted

9

M7660A

Defibrillator/Monitor/Recorder Automatic

1

M7660B

Cabinet, Storage, Clinical, Defibrillator

1

A5210

Bracket, Television, Wall, Flat Panel

2

M0506

Television, 36-43 in., Flat Panel

1

M0430

Recorder/Player, Video, DVD (Blu-ray)

1

Document Organization

This document provides details around the general conditions, technical and functional requirements applicable to the items and/or services required by the VA. The document is organized as depicted in Table 2 below.

Table 2 Document Organization

Section

Name

Description

1.0

Introduction

Summary description of the VA s requirements and the structure of this document.

2.0

General Conditions

Information describing the VA s overall expectations for the items and/or services to be provided. This includes the schedule by which items and/or services are to be delivered in, and the environment in which they will be delivered.

3.0

Checklist for Proposal Document Submission

A checklist of information to be provided when responding to a request for proposal for the items and/or services described here.

4.0

Checklist of Post- Award Document Submission

A checklist of information to be provided post-award for the items and/or services described here.

5.0

Functional and Technical Specifications

A detailed description of all items and services to be provided. This includes the salient characteristics of each individual item, and any services required (e.g., delivery, assembly, and testing,

training, warranty, service, etc.)

General Conditions

Supplies

The vendor shall provide new products: Items that have not previously been incorporated into another project or facility. Products salvaged or recycled from other projects are not considered new products.

It is the intent of this proposal to establish complete "delivered pricing. Such pricing will remain in effect through December 2017.

The vendor shall not provide gray market items. Gray market items are those that are distributed through channels not intended by the manufacturer. The vendor may be required to provide proof that the item is not a gray market item (e.g. authorized distributor letter).

Address

The address of the VA LBHCS Long Beach Building 126OP is provided below. Further information on delivery is located in section 2.5.

VA LBHCS

5901 East 7th Street

Long Beach, CA 90822

Schedule of Work

The outfitting of 126OP is anticipated to be conducted over a two to three week period. Table 3 provides an overview of the anticipated delivery dates (start and end dates), which are subject to change. The three week period will be managed by the Activation team/ IOT&A contractor, and will sequence deliveries into the building to ensure an orderly operation. Per area, bidders can conceptually expect the sequence to progress by heavy and fixed furniture, followed by medical and Information technology equipment, followed by loose items, such as non medical equipment, chairs and waste baskets, etc. Artwork will be sequenced last (some exceptions) and signage will fit anytime during the process to be determined at a later date.

The schedule of the project requires that the scope of this contract be executed per the dates and item number in Table 3 below. The vendor, in their proposal, agrees to deliver prior to start date and when contracted. The chedule dates will be confirmed at the time the contract is awarded.

Table 3 Anticipated Building Outfitting Schedule

Building Name

Building # & Letter

Acronym

Est. Delivery Start Date

Est. Delivery End Date

Go Energistics Warehouse

Whse

11/1/2017

11/21/2017

Schedule and Order Management

The vendor shall provide with his/her offer a proposed schedule to accommodate the delivery of items, and completion of any services defined in this document per the schedule identified in Table 3. Response to this request indicates the vendor accepts these dates as part of their proposal. Proposals with schedules that do not meet the timeframes in Table 3 may be rejected for not meeting the Government s requirement. Actual dates will be confirmed by VA LBHCS upon award.

Vendors shall specify any assumptions or potential constraints to be considered in schedule development; lead times relevant to manufacturing and delivery; and identify critical dates and information required for order placement. This information will be verified post-award with VA LBHCS.

Post-award the vendor will coordinate delivery and the completion of any services identified in this document with the VA LBHCS Contracting Officer s Representative (COR) prior to beginning any work. Once the dates have been confirmed, modifications to the schedule are subject to written approval by the COR and the vendor. Schedule changes that are beyond the dates specified in the contract will require approval by the Contracting Officer and a contract modification.

The vendor will be responsible for management of the ordering process, receipt/storage of items prior to delivery, and completion of delivery as agreed to with VA LBHCS for all the items in section 5. This may require maintenance and confirmation of an acknowledged shipping schedule and tracking of all orders.



Delivery and Receiving

Delivery and receipt of the proposed items is anticipated to be directed to the location identified below. Confirmation of delivery location will be provided post-award. To coordinate delivery, contact Miles.Harrison@goenergistics.com

VA LBHCS Building 126OP (Direct Delivery to address detailed in paragraph 2.2.1)

IOT&A Contractor-Provided Warehouse Local to the VA LBHCS Crown Relocations: 5252 Argosy Ave. Huntington Beach, CA 92649

Delivery shall be free on board (FOB) - Destination

The vendor is required to define the need for a staging area to accommodate item delivery, if needed. Post-award, this information will be confirmed with the vendor.

The delivery of items identified in this document shall take place during normal business hours which are defined as: 0800 to 1630 (i.e.: 8:00am to 4:30pm Pacific Standard Time), Monday through Friday, and excluding Federal Holidays.

Delivery trucks will not be permitted to remain at the loading dock. Trucks shall be unloaded, moved from the dock, and then brought back to the dock if required to haul out any waste, tools, or excess materials.

Use of Premises

During the performance of this contract, work will be carried out at our activation vendors warehouse and will require a certificate of insurance prior to the deliver and off loading of the product. This insurance certificate will need to be completed and presented to the activation vendor prior to delivery.

The vendor will communicate through the COR any required coordination requirements.

Clean Up and Disposal

There are no dumpsters available for vendor use.

The removal of waste and/or excess material shall be conducted through the loading dock area. Delivery trucks and/or other vendor vehicles will not be permitted to remain at the loading dock. Vehicles will need to be brought back to the dock if required to remove any waste, tools, or excess materials.

Warranty

The Contractor shall provide the manufacturer s standard commercial warranty.

Performance

The vendor shall conduct all operations in the vendor's own name as an independent contractor and not in the name of, or as an agent for VA LBHCS.

Drawing Documents and Specifications

VA LBHCS will have the right to use, for all its purposes, all CADD drawings (including shop drawings), specifications, and any other documentation submitted by the winning vendor at no additional cost to VA LBHCS.

Checklist for Proposal Document Submission

Document or Information Required

Brief Description

Price Quote

A complete delivered price quote to perform the services requested

Lead Times

The time it takes for a manufacturer to create and the vendor to deliver the requested item

Evidence of meeting the line items explicitly stated in the specifications criteria

Reference the Functional and Technical Specifications in section 5 for line by line criteria. For Brand Name or Equal requirements also see VAAR 852.211-73.

Cut Sheets

A document detailing the specifications, instructions, dimensions, etc. that apply to the requested FF&E requirement

Checklist for Post-Award Document Submission

Document or Information Required

Brief Description

Critical date schedule

A schedule indicating all critical dates and/or information required for order placement

Functional and Technical Specifications

A specific make and model were used for planning purposes during the renovation construction of Building 126OP. Vendors may bid any make or model of an item so long as it meets the specifications detailed herin.

M4200 Otoscope/Ophthalmoscope, Wall Mounted

The item identified above is required in Building 126OP. The quantities are listed in Table 4 below. For anticipated delivery dates the vendor should reference section 2.3 above.

Table 4 Item Quantity

Item Number

Item Description

Total Quantity

M4200

Otoscope/Ophthalmoscope, Wall Mounted

9

M4200 Warranty

The vendor shall provide in writing, the manufacturer s standard commercial warranty.

Functional and Technical Specifications (Following Page)

VA Long Beach Healthcare System

5901 East 7th Street

Long Beach, CA 90822



VA Long Beach Healthcare System

5901 East 7th Street

Long Beach, CA 90822

M4200

Project: 402, Phase 2, Specialty Care in Buildling OP126

Issue Date: 30 July 2017

Total Quantity: 9

Finish Sample Required

Item Name: Otoscope/Ophthalmoscope, Wall Mounted

Picture is for reference only. Actual purchased product may vary:

Description: Wall mounted otoscope and ophthalmoscope. Includes 6 foot line cord and plug and accepts and includes two handles. Contains head turn-on/turn-off, built-in speculum tray and 8 foot coiled cords. Unit is designed for use in patient exam rooms.

System should consist of:

Wall Board

Wall Transformer compatible with 100-240 v, 50/60 Hz AC, IEC Plug Type B

Ophthalmoscope

Diagnostic Otoscope

Disposable Speculum Tray

.

Typical Width: 12

Typical Depth: 4

Typical Height: 4

Typical Weight: 5 lbs







M7660A Defibrillator/Monitor/Recorder, Portable

The item identified above is required in Building 126OP. The quantities are listed in Table 5 below. For anticipated delivery dates the vendor should reference section 2.3 above.

Table 5 Item Quantity

Item Number

Item Description

Total Quantity

M7660A

Defibrilator/Monitor/Recorder Automatic

1

M7660A Warranty

The vendor shall provide in writing, the manufacturer s standard commercial warranty.

M7660A Functional and Technical Specifications (Following Page)

VA Long Beach Healthcare System

5901 East 7th Street

Long Beach, CA 90822

M7660A

Project: 402, Phase 2, Specialty Care in Buildling OP126

Issue Date: 30 July 2017

Total Quantity: 1

Finish Sample Required

Item Name: M7660A Defibrillator, Transport, Advisory

Picture is for reference only. Actual purchased product may vary:

Description: Portable defibrillator-monitor-recorder. Integral unit system operable from self-contained rechargeable batteries. ECG may be viewed through paddles or patient cable. Options include external pacing and 12-Lead.

Typical Width: 5

Typical Depth: 13

Typical Height: 6

Typical Weight: 7 lbs









M7660B Cabinet, Storage, Clinical, Defibrillator

The item identified above is required in Building 126OP. The quantities are listed in Table 6 below. For anticipated delivery dates the vendor should reference section 2.3 above.

Table 6 Item Quantity

Item Number

Item Description

Total Quantity

M7660B

Cabinet, Storage, Clinical, Defibrillator

1



M7660B Warranty

The vendor shall provide in writing, the manufacturer s standard commercial warranty.

M7660B Functional and Technical Specifications (Following Page)

VA Long Beach Healthcare System

5901 East 7th Street

Long Beach, CA 90822



VA Long Beach Healthcare System

5901 East 7th Street

Long Beach, CA 90822

M7660B

Project: 402, Phase 2, Specialty Care in Buildling OP126

Issue Date: 30 July 2017

Total Quantity: 1

Finish Sample Required

Item Name: M7660B Cabinet, Storage, Cinical, Defibrillator

Picture is for reference only. Actual purchased product may vary:

Description: Surface mounted metal cabinet for storing a Portable defibrillator-monitor-recorder. Must have audible alarm.

Color Finish - White

Typical Width: 17.5

Typical Depth: 7

Typical Height: 17.5

Typical Weight: 16 lbs









A5210 Bracket, Television, Wall, Flat Panel

The item identified above is required in Building 126OP. The quantities are listed in Table 7 below. For anticipated delivery dates the vendor should reference section 2.3 above.

Table 7 Item Quantity

Item Number

Item Description

Total Quantity

A5210

Bracket, Television, Wall, Flat Panel

2

A5210 Warranty

The vendor shall provide in writing, the manufacturer s standard commercial warranty.

Functional and Technical Specifications (Following Page)

VA Long Beach Healthcare System

5901 East 7th Street

Long Beach, CA 90822



VA Long Beach Healthcare System

5901 East 7th Street

Long Beach, CA 90822

A5210

Project: 402, Phase 2, Specialty Care in Buildling OP126

Issue Date: 30 July 2017

Total Quantity: 2

Finish Sample Required

Item Name: Bracket, Television, Wall, Flat Panel

Picture is for reference only. Actual purchased product may vary:

Description: Wall mounted tit television bracket with . horizontal and vertical micro adjustment. Should also have security screws to deter tampering and theft. Designed for holding wall mounted, flat panel television units in waiting rooms. Needs to be able to hold a 42 Flat Panel Television

Typical Width: 35

Typical Depth: 3

Typical Height: 16

Typical Weight: 9 lbs











M0506 Television, 36-43 in., Flat Panel

The item identified above is required in Building 126OP. The quantities are listed in Table 8 below. For anticipated delivery dates the vendor should reference section 2.3 above.

Table 8 Item Quantity

Item Number

Item Description

Total Quantity

M0506

Television, 36-43 in., Flat Panel

1

M0506 Warranty

The vendor shall provide in writing, the manufacturer s standard commercial warranty.

Functional and Technical Specifications (Following Page)

VA Long Beach Healthcare System

5901 East 7th Street

Long Beach, CA 90822



VA Long Beach Healthcare System

5901 East 7th Street

Long Beach, CA 90822

M0506

Project: 402, Phase 2, Specialty Care in Buildling OP126

Issue Date: 30 July 2017

Total Quantity: 1

Finish Sample Required

Item Name: Television, 26-43 in., Flat Panel

Picture is for reference only. Actual purchased product may vary:

Description: A 42 LED Television with full HD picture. Should have at least 2 HDMI Connections, CAT5/6 Connection, RF In Connection, AV In Connection, Component Video In. Needs to be able to be mounted to a universal tilt wall mount.

Typical Width: 37

Typical Depth: 3

Typical Height: 22

Typical Weight: 19 lbs











M0430 Recorder/Player, Digital, Video, DVD (Blu-ray)

The item identified above is required in Building 126OP. The quantities are listed in Table 9 below. For anticipated delivery dates the vendor should reference section 2.3 above.

Table 9 Item Quantity

Item Number

Item Description

Total Quantity

M0430

Recorder/Player, Digital, Video, DVD (Blue-ray)

1

M0430 Warranty

The vendor shall provide in writing, the manufacturer s standard commercial warranty.

Functional and Technical Specifications (Following Page)

VA Long Beach Healthcare System

5901 East 7th Street

Long Beach, CA 90822

M0430

Project: 402, Phase 2, Specialty Care in Buildling OP126

Issue Date: 30 July 2017

Total Quantity: 1

Finish Sample Required

Item Name: Recorder/Player, Digital, Video, DVD (Blu-ray)

Picture is for reference only. Actual purchased product may vary:

Description: Professional medical grade DVD video recorder/player. Meets NTSC and PAL standards and employs MPEG2 video compression. Capable of high speed picture search direct recording into available disc space and recording and playback on various DVD formats. Audio uses Dolby digital format. Should have built in Wi-Fi and full 1080p HD.

Typical Width: 16

Typical Depth: 9

Typical Height: 2

Typical Weight: 5 lbs
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Attachment
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Label:
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Posted Date:
September 20, 2017
https://www.vendorportal.ecms.va.gov/FBODocumentServ...
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Description: VA701-17-Q-0246 VA701-17-Q-0246_1.docx
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Description: VA701-17-Q-0246 P01-LBFF03.docx
Contracting Office Address :
Department of Veterans Affairs;Program Contracting Activity Central;6150 Oak Tree Blvd, Suite 300;Independence OH 44131
Point of Contact(s) :
Ron Shelko
ronald.shelko@va.gov

Department of Veterans Affairs

Related Document

Sep 22, 2017[Solicitation] 65--LBFF03_Accessory ItemsLBFF03-CO Robert Blasko

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