Large Meter Testing & Repair

Agency:	City of Kingsport
State:	Tennessee
Type of Government:	State & Local
NAICS Category:	811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
Posted Date:	Aug 24, 2024
Due Date:	Sep 11, 2024
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Attachment Preview

August 24, 2024

PROJECT: Large Meter Testing & Repair

Dear Prospective Bidder:

You are invited to submit a sealed price proposal for the above project. A copy of the Invitation to

Bid, Bid Proposal, Compliance Affidavits Form, and Envelope Cover are attached. Please make certain

you sign your bid, Affidavits Form (affidavits form must also be notarized), and include with your

sealed bid. A bid bond will be required. Proposals must be submitted on the forms provided by the

City. Utilize the envelope cover provided and please do not leave the subcontractors portion blank.

If you have questions please contact me at (423) 229-9315 or email brentmorelock@kingsporttn.gov .

We look forward to receiving your proposal.

Sincerely,

Brent Morelock, CPPO, CPPB

Procurement Manager

C: Engineering

City of Kingsport – Procurement Department

415 Broad Street, Kingsport, TN 37660

Phone – (423) 229-9419 Fax – (423) 224-2433

INVITATION TO BID

Sealed bids for the following project will be received by the Procurement Manager until 4:00 P.M., Eastern Time,

September 11, 2024, and at that time publicly opened in City Hall Conference Room 436, 415 Broad Street,

Kingsport, TN. All bids will be considered for award or rejection at a later date.

PROJECT: Large Meter Testing & Repair

All Minority and Women-Owned contractors are encouraged to participate.

A bid bond or certified check in an amount equal to five percent (5%) of the total of the bid is required. Certified

checks should be made payable to City Treasurer, City of Kingsport. The successful bidder will be required to

execute acceptable Performance and Payment Bonds in an amount equal to one hundred (100%) percent of the

contract price.

All bidders must be licensed Contractors as required by the Contractors Licensing Act of 1994 (TCA Title 62,

Chapter 6). No bid will be opened unless the outside of the sealed envelope containing the bid provides the

following information: the Contractor's license number, the date of the license's expiration, and a quotation of that

part of his classification applying to the bid; the Geothermal, HVAC, Masonry, Plumbing, Roofing, and Electrical

subcontractor's license number, each date of the license expiration and that part of each classification applying to

the bid if the value of work is $25,000 or greater; ($100,000.00 or greater for Masonry) if value of the

subcontractor's work is less than $25,000, ($100,000.00 for Masonry), the bid envelope is to be indicated with the

phrase "Subcontractor's bid is less than $25,000" ($100,000.00 for Masonry) after each appropriate heading. If no

Subcontractor's are being used, the outside of the envelope must state, "No Subcontractors are being used on this

project".

By submission of a signed bid, the bidder certifies total compliance with Title VI and Title VII of the Civil Rights

Act of 1964, as amended, and all regulations promulgated thereunder.

No submitted bids may be withdrawn for a period of sixty (60) days after the scheduled closing time for receipt of

bids. All bids shall be signed, sealed and addressed to the Procurement Manager, City of Kingsport, 415 Broad St.,

Kingsport, TN 37660, and marked “Large Meter Testing & Repair”. The City by its governing regulations reserves

the right to accept or reject any or all bids received, to waive any informalities in bidding and to re-advertise.

PUB IT: 08/24/24

Chris McCartt

City Manager

COMPLIANCE AFFIDAVIT(S) (TOTAL OF 2 PAGES)

THIS COMPLIANCE AFFIDAVIT MUST BE SIGNED, NOTARIZED AND INCLUDED WITH

ALL BIDS – FAILURE TO INCLUDE THIS FORM WITH THE BID SUBMITTED SHALL

DISQUALIFY THE BID FROM BEING CONSIDERED.

VENDOR:

CONFLICT OF INTEREST:

1. No Board Member or officer of the City of Kingsport or other person whose duty it is to vote for, let

out, overlook or in any manner superintend any of the work for the City of Kingsport has a direct

interest in the award of the vendor providing goods or services.

2. No employee, officer or agent of the grantee or sub-grantee will participate in selection, or in the award

or administration of an award supported by Federal funds if a conflict of interest, real or apparent,

would be involved. Such a conflict would arise when the employee, officer or agent, any member of

their immediate family, his or her partner, or an organization, which employs, or is about to employ,

any of the above, has a financial or other interest in the firm selected for award.

3. The grantee’s or sub-grantees officers, employees or agents will neither solicit nor accept gratuities,

favors or anything of monetary value from vendors, potential vendors, or parties to sub-agreements.

4. Do you or any officers/part-owners/stake-holders/employees of this company have any relative(s)

(relatives include spouse, children, stepchildren or any to whom you are related by blood or marriage)

that are currently employed by the City of Kingsport, Tennessee, including the Kingsport City School

System or serve on the Kingsport Board of Mayor and Aldermen or the Kingsport Board of Education?

_____Yes ______No

If you answered yes please state the name and relationship of the employee or member of the Kingsport

Board of Mayor and Aldermen or Kingsport Board of Education member

____________________________________________________________________

5. Are you or any officers/part-owners/stake-holders/employees of this company also employees of the City

of Kingsport, including the Kingsport City School System or serve on the Kingsport Board of Mayor and

Aldermen or Kingsport Board of Education? _______Yes ______No

If you answered yes please state the name of the employee or board member

____________________________________________________

6. By submission of this form, the vendor is certifying that no conflicts of interest exist.

DRUG FREE WORKPLACE REQUIREMENTS:

7. Private employers with five or more employees desiring to contract for construction services attest that

they have a drug free workplace program in effect in accordance with TCA 50-9-112.

ELIGIBILITY:

8. The vendor is eligible for employment on public contracts because no convictions or guilty pleas or

pleas of nolo contender to violations of the Sherman Anti-Trust Act, mail fraud or state criminal

violations with an award from the State of Tennessee or any political subdivision thereof have occurred.

GENERAL:

9. Vendor fully understands the preparation and contents of the attached offer and of all pertinent

circumstances respecting such offer.

10. Such offer is genuine and is not a collusive or sham offer.

IRAN DIVESTMENT ACT:

11. Concerning the Iran Divestment Act ( TCA 12-12-101 et seq.), by submission of this

bid/quote/proposal, each vendor and each person signing on behalf of any vendor certifies, and

in the case of a joint bid/quote/proposal, each party thereto certifies as to its own organization, under

penalty of perjury, that to the best of its knowledge and belief that each vendor is not on the list

created pursuant to § 12-12-106.

NON-COLLUSION:

12. Neither the said vendor nor any of its officers, partners, owners, agents, representatives, employees or

parties interest, including this affiant, has in any way colluded, conspired, connived or agreed, directly

or indirectly, with any other responder, firm, or person to submit a collusive or sham offer in

connection with the award or agreement for which the attached offer has been submitted or to refrain

from making an offer in connection with such award or agreement ,or collusion or communication or

conference with any other firm, or, to fix any overhead, profit, or cost element of the offer price or the

offer price of any other firm, or to secure through any collusion, conspiracy, connivance, or unlawful

agreement any advantage against the City of Kingsport or any person interested in the proposed award

or agreement.

13. The price or prices quoted in the attached offer are fair, proper and not tainted by any collusion,

conspiracy, connivance, or unlawful agreement on the part of the firm or any of its agents,

representatives, owners, employees, or parties in interest, including this affiant.

BACKGROUND CHECK REQUIREMENT FOR SCHOOL SYSTEM SUPPLIERS:

14. In submitting this bid/quote/proposal, you are certifying that you are aware of the requirements imposed

by TCA § 49-5-413 (d) to conduct criminal background checks through the Tennessee Bureau of

Investigation and the Federal Bureau of Investigation on yourself and any of your employees who may

come in direct contact with students or who may come on or about school property anytime students are

present. You are further certifying that at no time will you ever permit any individual who has

committed a sexual offense or who is a registered sex offender to come in direct contact with children

or to come on or about school property while students are present.

NON-BOYCOTT OF ISRAEL AFFIDAVIT

15. Concerning the Non-Boycott of Israel Act (TCA 12-4-1 et seq.), by submission of this

bid/quote/proposal, each supplier and each person signing on behalf of any supplier certifies, and in

the case of a joint bid/quote/proposal, each party thereto certifies as to its own organization, under

penalty of perjury, that to the best of its knowledge and belief that each supplier is not boycotting

Israel pursuant to § 12-4-1 and will not during the term of any award. Note: Applicable only to

contracts of $250,000 or more and to suppliers with 10 or more employees.

The undersigned hereby acknowledges and verifies that the response submitted to this solicitation is in full

compliance with the applicable laws/listed requirements. The undersigned also declares under penalty of perjury

under the laws of the State of Tennessee that the foregoing is true and correct.

SIGNED

BY:

PRINTED NAME:

TITLE:

SUBSCRIBED AND SWORN TO BEFORE ME THIS DATE:

BY (NOTARY PUBLIC):

MY COMMISION EXPIRES ON:

BID ENVELOPE COVER

THIS FORM IS TO BE FIRMLY ATTACHED TO THE OUTSIDE OF THE ENVELOPE CONTAINING THE BID

PART 1

ALL BIDDERS MUST COMPLETE THIS SECTION

Project Name: __________________________________________________________________

Project Opening Date & Time: _____________________________________________________

Contractor’s Licensed Name: ______________________________________________________

Contractor’s Address: ____________________________________________________________

____________________________________________________________

Contractor’s License Number: _____________________________________________________

Contractor’s License Expiration Date: _______________________________________________

Contractor’s License Classification: _________________________________________________

PART 2 - SUBCONTRACTORS

ALL BIDDERS MUST COMPLETE THIS SECTION. IF SUBCONTRACTOR’S BID AMOUNT IS $25,000 OR MORE FOR (1)

ELECTRICAL, (2) PLUMBING, (3) HEATING, VENTILATION, AIR CONDITIONING, (4) GEOTHERMAL, (5) ROOFING OR

$100,000 OR MORE FOR (6) MASONRY. IF THAT PORTION OF THE BID IS LESS THAN $25,000 FOR ELECTRICAL,

PLUMBING, HVAC, GEOTHERMAL, OR ROOFING ENTER “NONE” OR N/A IN THE NAME SPACE FOR THOSE

CATEGORIES BELOW. IF THAT PORTION OF THE BID IS LESS THAN $100,000 FOR MASONRY ENTER “NONE” OR N/A

IN THE NAME SPACE FOR THAT CATEGORY BELOW.

1) Electrical

Name: ____________________________

License Number: ____________________