Agency: County of Rockingham
State: New Hampshire
Type of Government: State & Local
NAICS Category:
  • 334111 - Electronic Computer Manufacturing
  • 423430 - Computer and Computer Peripheral Equipment and Software Merchant Wholesalers
Posted Date: Oct 7, 2021
Due Date: Nov 1, 2021
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Sealed Bids Due Link
11/1/2021 by 5:00pm Laptops

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Rockingham County Engineering & Maintenance
Services- IT Department
116 North Rd
Brentwood, NH 03833
Robin Bernier/ IT Manager
Proposal Submission Deadline:
November 1, 2021 at 5:00 p.m.
Proposal Opening:
November 4, 2021, 8:30 a.m.
Computer Equipment
Please note updated submission procedures. You are hereby invited to submit proposals as specified in
this Request for Proposal. The information necessary to complete the proposal is contained within this
Rockingham County, New Hampshire (Rockingham County) is a public entity composed of general
administrative offices, nursing home, assisted living, correctional facility, engineering and maintenance
services, and offices from Elected Officials: Commissioners, Delegation, County Attorney, High Sheriff,
Register of Deeds, and Treasurer.
Questions on the technical specifications of the Request for Proposal should be directed to the contact
listed above. Questions on bidding procedures can be directed to
1. Proposal Instructions: Proposal must be submitted online through Public Purchase, which is free to
sign up and submit. Please visit for the link to our Public
Purchase page. Proposals must be submitted in the portal by the deadline to be eligible for
consideration. Proposals received after the deadline will be rejected.
a. Submission must include:
Organization legal name with DBA if applicable
Tax ID
Physical address and mailing address (if different)
Organization representative name and contact information (phone, fax, and email)
Items presented as "equivalent" must be clearly identified, with all variations from the
specification annotated and are subject to approval.
Complete cut sheets and specifications for all products quoted, if applicable.
All pertinent information regarding warranty and service availability.
Anticipated start time after receipt of order and anticipated time to perform the scope of
Insurance requirements, non appropriations and indemnification obligations.
Attachments must be uploaded in PDF format. Any agreements or contracts for signature need to
be in Microsoft Word format for review and tracking purposes.
2. Proposal Openings: Proposals will be opened publicly in the Public Purchase portal at a regular
scheduled meeting of the Board of Rockingham County Commissioners. Proposals will be taken under
advisement at time of opening and will be awarded or rejected as soon as a complete review and
comparison of the proposals received has been made by Rockingham County.
a. Meetings are held through the following online Zoom meeting: or by telephone: 646-558-8656, Meeting ID: 580 891
b. Scheduled meetings are subject to change and information may be found here:
3. Proposal Award: The proposal(s) will be formally awarded and announced publicly at a regular
scheduled meeting of the Board of Rockingham County. Formal notification of proposal award will occur
thereafter. Information on the award will also be available on the RFP/Bidding section of our website:
4. Pricing: Proposal prices are to remain in effect for a period of (60) days from opening date of the
proposal and are to remain firm once proposal is awarded to the successful Organization(s).
a. Vendors awarded a state bid/contract should offer that pricing.
b. Should you have any variations (discounts and/or penalty clauses) that may affect the price,
please specify in proposal.
5. Additional Materials: Following the review and screening of all proposals, Organization may be
invited to participate in the final selection process, which may include the submission of additional
information regarding cost or other issues, as requested by Rockingham County.
6. Performance Clause: In the event that the successful awarded Organization/Rockingham County
should default in the observance of the stipulations set forth in this Request for Proposal and such
default is not corrected within 30 days of written notice from either party, the successful awarded
Orginization/ Rockingham County shall have the option of canceling the proposal.
7. Contractual Obligations: In the event that contracts for the supply of materials, equipment, or
services are required under the proposal, the Board of Rockingham County Commissioners reserves
the right to review said contracts and amend to comply with county legal requirements prior to signing
by the appointed representative of the Board of Rockingham County Commissioners. All contracts
entered into by Rockingham County are required to contain Non-Appropriation and Indemnification
clauses. Sample language is provided below.
a. Non-Appropriation
Rockingham County is obligated to pay only such contract amounts that can lawfully be
made from funds budgeted and appropriated for that purpose during Rockingham County’s
then current fiscal year, subject to annual approval by the Rockingham County Delegation.
Should Rockingham County fail to budget, appropriate, or otherwise make available funds
to make payments under this contract, such contract shall be deemed terminated at the
end of the then current term. Rockingham County agrees to deliver prompt notification
after any decision to non-appropriation is made, but failure to give such notice will not
extend the term beyond such Original or Renewal Term.
b. Indemnification
To the fullest extent permitted by law, (ORGANIZATION) shall protect, indemnify, save,
defend and hold harmless Rockingham County, including its officials, agents, volunteers
and employees, (“Indemnified Parties”), from and against any and all liabilities, obligations,
claims, damages, penalties, causes of action, costs, interest and expenses, including but
not limited to reasonable attorney and paralegal fees, which Indemnified Parties may
become obligated or suffer by reason of any accident, bodily injury, personal injury, death
of person, or loss of or damage to property, arising indirectly or directly under, out of, in
connection with, or as a result of this Contract or the activities of (ORGANIZATION) or its
agents, employees, contractors or subcontractors, and even if caused in whole or in part
by any negligent or intentional act or omission of Indemnified Parties.
In addition, and regardless of respective fault, (ORGANIZATION) shall defend, indemnify
and hold harmless the Indemnified Parties for any costs, expenses and liabilities arising
out of a claim, charge or determination that (ORGANIZATION) officers, employees,
contractors, subcontractors or agents are employees of the Indemnified Parties, including
but not limited to claims or charges for benefits, wages, fees, penalties, withholdings,
damages or taxes brought in connection with laws governing workers compensation,
unemployment compensation, social security, Medicare, state or federal taxation, and/or
any other similar obligation associated with an employment relationship.
(ORGANIZATION’S) obligations to defend, indemnify and hold harmless the Indemnified
Parties hereunder shall survive the term of this Contract.
Rockingham County shall not be required to defend or indemnify (ORGANIZATION) or its
agents, employees, contractors or subcontractors or any professional service provider.
8. Insurance Requirements: The Organization shall always maintain during the life of this proposal
insurance coverage. The Organization must also require its subcontractors to maintain such coverage.
Any request for modification of the coverage requirements must be submitted in writing with the
proposal, and will be evaluated accordingly.
a. Coverage: The Organization shall have professional insurance/errors and omissions
insurance with limits of not less than $1,000,000 each occurrence. The insurance certificate
and the underlying insurance coverage shall be issued by a carrier authorized to do business
in the State of New Hampshire and having A.M. Best Company rating of “A” or better.
b. Workers Compensation Insurance: The Organization shall carry workers compensation
insurance as required by the State of New Hampshire.
c. Comprehensive General Liability Insurance: The Organization shall maintain
comprehensive general liability insurance policy, which includes coverage for contractual
liability, in an amount of no less than $1,000,000 per occurrence.
d. Motor Vehicle Insurance: The Organization shall carry motor vehicle insurance to include
bodily injury, property damage, and uninsured motorist, coverage in an amount of no less than
$1,000,000 combined single limit per accident.
e. Insurance Certificate: The Organization shall provide an insurance certificate confirming the
above insurance coverage.
i. The provider shall file certificates with Rockingham County showing that the above
insurance has been purchased. Include with proposal submission and use mail to:
Rockingham County, attn. Commissioners Office, 119 North Road, Brentwood, NH
ii. A 30-day notice is required for cancellation and /or material change of coverage, and
sent directly to the above mail to address.
a. The Board of Rockingham County Commissioners reserves the right to accept or reject any and all proposals
or parts thereof, to accept the proposal which they deem to be in the best interest of Rockingham County
and to waive any bid formality.
b. Proposals are subject to public review and cannot be honored with proprietary, confidential, do not disclose,
or any other restriction that conflicts with the New Hampshire Right To Know law.
c. Information provided in these specifications is to be used only for the purposes of preparing a proposal
detailing costs and services to be provided to Rockingham County. It is expected that each Organization
will read these specifications with care. Failure to meet certain conditions may invalidate proposals.
d. The information contained herein is believed to be accurate but should not be considered as warranted
in any way.
e. Rockingham County may award to multiple providers.
f. Any changes to the specifications shall meet the approval of Rockingham County.
g. Any variations (discounts and/or penalty clauses) that may affect the price, please specify in your proposal.
h. Upon satisfactory completion of the work and or receipt of product, payment is subject to standard accounts
payable process at Rockingham County.
Thirty- Five (35) Laptops
15-17 i7 in Display
Intel i7 processor - 9th gen minimum
Win 10 Pro 64 bit
256 GB SSD

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