Landscaping Services - Residential Single-Family Homes

Agency: City of Phoenix
State: Arizona
Type of Government: State & Local
NAICS Category:
  • 236115 - New Single-Family Housing Construction (except For-Sale Builders)
  • 236116 - New Multifamily Housing Construction (except For-Sale Builders)
  • 236118 - Residential Remodelers
  • 236220 - Commercial and Institutional Building Construction
  • 561730 - Landscaping Services
Posted Date: Feb 5, 2020
Due Date: Mar 4, 2020
Solicitation No: IFB FY20-086-07
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
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Landscaping Services - Residential Single-Family Homes

Updated: 02/05/2020 8:49 AM

Updated: 02/05/2020 8:49 AM


Solicitation Details
Solicitation/Project Number

IFB FY20-086-07

Department


Housing

Contract Specialist/Procurement Officer

Chuck Garvey

Pre-Offer Conference/Pre-Submittal Meeting


02/19/2020 10:00 AM

Date Due


03/04/2020 10:00 AM

NIGP


988-36 - Grounds Maintenance:Mowing,Edging,Plant(Not Tree)Trim,etc.

Additional Information

The City of Phoenix invites sealed offers for landscape services for Housing Department single-family homes within Maricopa County. Contractor shall supply all labor, equipment, materials, transportation, incidentals and disposal necessary to provide ground and maintenance and repair services, as well as other specified services. Work frequency may be as needed basis, emergency, project-related, regular grounds and landscape maintenance services or any combination for a five-year period begin on or about May 1, 2020

Associated Files

Solicitation responses must be submitted in a sealed envelope, unless otherwise specified in the Solicitation. The response must clearly identify the Company Name and Address, Solicitation Number, and the Bid Opening Date and Time.
It is the Bidder's responsibility to include the number of copies specified in the Solicitation.

NOTE: The City of Phoenix will NOT accept responses submitted after the Date and Time stated in the Solicitation, nor will the City of Phoenix accept responses submitted by fax or e-mail, unless otherwise specified in the Solicitation.


PLEASE NOTE: If you download a Solicitation, you also need to download all current addenda that may have been issued since the original document was posted.
It is the Bidder's responsibility to ensure that they have all addenda prior to submitting their offer.​

Interested Party Form

Please fill out the following information to be placed on the Interested Parties list for this Solicitation.

NOTE: The below form is NOT used to submit bids.
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CITY OF PHOENIX
HOUSING DEPARTMENT
INVITATION FOR BID
IFB FY20-086-07
Landscaping Services – Residential
Single Family Homes
Chuck Garvey
Procurement Officer
251 West Washington Street
4th Floor
Phoenix, AZ 85003
Phone: (602) 262-4927
email chuck.garvey@phoenix.gov
Date posted on website: February 5, 2020
TABLE OF CONTENTS
CITY OF PHOENIX
SECTION I – INSTRUCTIONS....................................................................................4
SECTION II – STANDARD TERMS AND CONDITIONS ..........................................15
SECTION III – SPECIAL TERMS AND CONDITIONS .............................................30
SECTION IV – INSURANCE AND INDEMNIFICATION ...........................................44
SECTION V – SCOPE...............................................................................................48
SECTION VI: SUBMITTALS .....................................................................................67
Solicitation Number_IFB FY20-086-07_____________
Page 2
09/2018 (JMK)
SECTION I - INSTRUCTIONS
Please read before continuing to the offer document.
SOLICITATION RESPONSE CHECK LIST
Check off each of the following as the necessary action is completed.
All forms have been completed and signed, including Solicitation Disclosure
form.
All Submittals are included.
Reviewed and verified prices offered.
Checked price extensions and totals.
Included any required drawings or descriptive literature.
If required, checked and included the amount of the offer surety.
Reviewed the insurance requirements, if any, to assure compliance.
Included the specified number of copies of the offer as indicated in Submittal
section.
Included signed addenda, if any.
Addressed the mailing envelope to the Procurement Officer on the solicitation
front page, at the address listed.
The mailing envelope clearly shows your company name and address, the
solicitation number, and the offer opening date.
Mailed the response in time – City must receive offers no later than the date
and time indicated in the Schedule of Events or addenda.
Solicitation Number_IFB FY20-086-07_____________
Page 3
09/2018 (JMK)
SECTION I - INSTRUCTIONS
SECTION I – INSTRUCTIONS
The City of Phoenix invites sealed offers for landscape services for single-family
primary homes within Maricopa County. Contractor shall supply all labor,
equipment, materials, transportation, incidentals and disposal necessary to
provide ground and landscape maintenance and repair services, as well as other
specified services, in accordance with the terms, conditions and specifications
contained in this document. Work frequency may be emergency, project-related,
regular grounds and landscape maintenance services or any combination. Work
may be on City, private residential or commercial property for a five-year period
begin on or about May 1, 2020.
This solicitation is available through Arizona Relay Service 7-1-1. Please call TTY
800-367-8939 for assistance.
Notwithstanding the foregoing, this Agreement will terminate upon the earliest
occurrence of any of the following:
reaching the end of the term and any extensions exercised as set forth above;
payment of the maximum authorized compensation under this Agreement; or
termination pursuant to the provisions of this Agreement.
1. CITY’S VENDOR SELF-REGISTRATION AND NOTIFICATION: Vendors must
be registered in the City’s eProcurement Self-Registration System at
https://www.phoenix.gov/financesite/Pages/EProc-help.aspx in order to receive
solicitation notices, respond to solicitations and access procurement information.
The City may, at its sole discretion, reject any offer from an Offeror who has not
registered in the City’s eProcurement system.
2. SCHEDULE OF EVENTS:
ACTIVITY (All times are local Phoenix time)
Pre-Offer Conference
Pre-Offer Conference Location
Written Inquiries Due Date
Offer Due Date
Offer Submittal Location
DATE
February 19, 2020 @ 10:00 am
City of Phoenix, Housing
Department, 251 West Washington
Street, 4th Floor, Phoenix, AZ 85003
February 26, 2020 @ 9:00 am
March 4, 2020 @ 10:00 am
City of Phoenix, Housing
Department, 251 West Washington
Street, 4th Floor, Phoenix, AZ 85003
Solicitation Number_IFB FY20-086-07_____________
Page 4
09/2018 (JMK)
SECTION I - INSTRUCTIONS
The City reserves the right to change dates and/or locations as necessary, and
the City does not always hold a Pre-Offer Conference or Site visit.
3. OBTAINING A COPY OF THE SOLICITATION AND ADDENDA: Interested
Offerors may download the complete solicitation and addenda from
https://solicitations.phoenix.gov . Internet access is available at all public libraries.
Any interested offerors without internet access may obtain this solicitation by
calling the Procurement Officer or picking up a copy during regular business hours
at the City of Phoenix Housing Department, 251 West Washington Street, 4th
Floor, Phoenix, AZ 85003. It is the Offeror’s responsibility to check the website
and verify all required information is submitted with their offer.
4. PREPARATION OF OFFER:
4.1. All forms provided in Submittal Section must be completed and
submitted with the offer. The signed and completed Solicitation
Disclosure form must be included or your offer may be deemed non-
responsive.
4.2. It is permissible to copy Submittal forms if necessary. Erasures,
interlineations, or other modifications of the offer must be initialed in
original ink by the authorized person signing the offer. No offer will be
altered, amended or withdrawn after the specified offer due date and
time. The City is not responsible for Offeror’s errors or omissions.
4.3. All time periods stated as a number of days will be calendar days.
4.4. It is the responsibility of all Offerors to examine the entire solicitation
and seek clarification of any requirement that may not be clear and to
check all responses for accuracy before submitting an offer. Negligence
in preparing an offer confers no right of withdrawal after due date and
time. Offerors are strongly encouraged to:
4.4.1. Consider applicable laws and/or economic conditions that may
affect cost, progress, performance, or furnishing of the products
or services.
4.4.2. Study and carefully correlate Offeror’s knowledge and
observations with the solicitation and other related data.
4.4.3. Promptly notify the City of all conflicts, errors, ambiguities, or
discrepancies that Offeror has discovered in or between the
solicitation and other related documents.
4.4.4. The City does not reimburse the cost of developing, presenting
or providing any response to this solicitation. Offers submitted for
Solicitation Number_IFB FY20-086-07_____________
Page 5
09/2018 (JMK)

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