Landscaping Services for select BCHA Properties

Agency: Boulder County
State: Colorado
Type of Government: State & Local
NAICS Category:
  • 561730 - Landscaping Services
Posted Date: Mar 24, 2020
Due Date: Apr 8, 2020
Solicitation No: Landscaping Services for select BCHA Properties
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Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Landscaping Services for select BCHA Properties
Details
Due Date: 04/08/2020 2:00 pm
Bidding Number: Landscaping Services for select BCHA Properties
Bidding Categories: Housing and Human Services
Other Comments:

Please note: Due to COVID-19, BIDS will only be accepted electronically by emailing purchasing@bouldercounty.org .

Purpose/Background

Boulder County Housing Authority (BCHA) was established in 1975 to promote and provide quality, affordable housing for lower-income families, older adults and individuals with disabilities. BCHA currently operates over 800 units of housing in Boulder County.

Contractor will provide comprehensive landscaping and grounds maintenance services to BCHA properties. Contractor shall have a minimum five (3) years’ experience providing landscaping services of native plants, trees, scrubs, etc. indigenous to Colorado.

The Scope of Work outlined below will be applicable to and an explicit part of any contract awarded as a result of this RFP.

GENERAL CONTRACTOR REQUIREMENTS

  1. Upon execution of the Contract, the Authority shall schedule an orientation meeting with the Contractor to discuss the specific requirements per site.
  2. Contractor shall provide at Contractor’s own risk all labor, materials, tools, equipment, insurance, transportation, hauling, dumping, and all other items needed to provide the services outlined in this Scope of Work.
  3. Contractor shall take all reasonable precautions required to protect landscape areas from equipment damage.

Written Inquiries

All inquiries regarding this RFP will be submitted via email to the Boulder County Purchasing Office at purchasing@bouldercounty.org on or before 2:00 p.m. March 30, 2020. A response from the county to all inquiries will be posted and sent via email no later than April 1, 2020.

Please do not contact any other county department or personnel with questions or for information regarding this solicitation.

Submittal Instructions

Submittals are due at the Boulder County Information Desk or email box (preferred) listed below, for time and date recording on or before 2:00 p.m. Mountain Time on April 8, 2020.

RFP #7131-20

Showing 1 to 4 of 4 entries

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Boulder County Purchasing
1325 Pearl Street
Boulder, CO 80302
purchasing@bouldercounty.org
REQUEST FOR PROPOSAL
COVER PAGE
RFP Number:
RFP Title:
RFP Questions Due:
Submittal Due Date:
Email Address:
Documents included in this package:
7131-20
Landscaping Services for select BCHA
Properties
March 30, 2020 – 2:00 p.m.
April 8, 2020 – 2:00 p.m.
purchasing@bouldercounty.org
Proposal Instructions
Terms and Conditions
Specifications
Insurance and W-9 Requirements
Submittal Checklist
Evaluation Criteria
Sustainability Questionnaire
Signature Page
Sample Contract
Boulder County Purchasing
1325 Pearl Street
Boulder, CO 80302
purchasing@bouldercounty.org
PROPOSAL INSTRUCTIONS
1. Purpose/Background
Boulder County Housing Authority (BCHA) was established in 1975 to promote and provide quality,
affordable housing for lower-income families, older adults and individuals with disabilities. BCHA
currently operates over 800 units of housing in Boulder County.
Contractor will provide comprehensive landscaping and grounds maintenance services to BCHA
properties. Contractor shall have a minimum five (3) years’ experience providing landscaping services of
native plants, trees, scrubs, etc. indigenous to Colorado.
The Scope of Work outlined below will be applicable to and an explicit part of any contract awarded
as a result of this RFP.
A. GENERAL CONTRACTOR REQUIREMENTS
1. Upon execution of the Contract, the Authority shall schedule an orientation meeting with
the Contractor to discuss the specific requirements per site.
2. Contractor shall provide at Contractor’s own risk all labor, materials, tools, equipment,
insurance, transportation, hauling, dumping, and all other items needed to provide the
services outlined in this Scope of Work.
3. Contractor shall take all reasonable precautions required to protect landscape areas from
equipment damage.
2. Written Inquiries
All inquiries regarding this RFP will be submitted via email to the Boulder County Purchasing
Office at purchasing@bouldercounty.org on or before 2:00 p.m. March 30, 2020. A response
from the county to all inquiries will be posted and sent via email no later than April 1, 2020.
Please do not contact any other county department or personnel with questions or for
information regarding this solicitation.
3. Submittal Instructions
Submittals are due at the Boulder County Information Desk or email box (preferred) listed
below, for time and date recording on or before 2:00 p.m. Mountain Time on April 8, 2020.
Your response can be submitted by email only. Please note that email responses are limited
to a maximum of 50MB capacity. NO ZIP FILES ALLOWED. Electronic submittals must be
received in the email box listed below. Submittals sent to any other box will NOT be
forwarded or accepted. This email box is only accessed on the due date of your questions
or proposals. Please use the Delivery Receipt option to verify receipt of your email. It is the
sole responsibility of the proposer to ensure their documents are received before the
deadline specified above. Boulder County does not accept responsibility under any
circumstance for delayed or failed email or mailed submittals.
Email purchasing@bouldercounty.org; identified as RFP # 7131-20 in the subject line.
All RFPs must be received, and time and date recorded by authorized county staff by the
above due date and time. Sole responsibility rests with the proposer to see that their RFP
response is received on time at the stated location(s). Any responses received after due date
and time will be returned to the proposer.
The Boulder County Housing Authority Board reserves the right to reject any and all
responses, to waive any informalities or irregularities therein, and to accept the proposal
that, in the opinion of the Board, is in the best interest of the Board and of the County of
Boulder, State of Colorado.
Americans with Disabilities Act (ADA): If you need special services provided for under the
Americans with Disabilities Act, contact the ADA Coordinator or the Human Resources office
at (303) 441-3525 at least 48 hours before the scheduled event.
Boulder County Purchasing
1325 Pearl Street
Boulder, CO 80302
purchasing@bouldercounty.org
TERMS AND CONDITIONS
1. Proposers are expected to examine the drawing, specifications, schedule of delivery, and
all instructions. Failure to do so will be at the proposer’s risk.
2. Each proposer will furnish the information required in the Request for Proposals.
3. The Contract/Purchase Order will be awarded to that responsible proposer whose
submittal, conforming to the Request for Proposals, will be most advantageous to the
County of Boulder, price and other factors considered.
4. The Boulder County Housing Authority and County of Boulder reserve the right to reject
any or all proposals and to waive informalities and minor irregularities in proposals
received, and to accept any portion of or all items proposed if deemed in the best interest
of the County of Boulder to do so.
5. No submittal will be withdrawn for a period of thirty (30) days subsequent to the opening
of proposals without the consent of the County Purchasing Agent or delegated
representative.
6. A signed purchase order or contract furnished to the successful proposer results in a binding
contract without further action by either party.
7. Late or unsigned proposals will not be accepted or considered. It is the responsibility of
proposers to ensure that the proposal arrives at the Boulder County Information Desk prior
to the time indicated in the “Request for Proposals.”
8. The proposed price will be exclusive of any Federal or State taxes from which the County of
Boulder is exempt by law.
9. Any interpretation, correction or change of the RFP documents will be made by Addendum.
Interpretations, corrections and changes of the RFP documents made in any other manner
will not be binding, and proposer will not rely upon such interpretations, corrections and
changes. The County’s Representative will not be responsible for oral clarification.
10. Confidential/Proprietary Information: Proposals submitted in response to this “Request for
Proposals” and any resulting contract are subject to the provisions of the Colorado Public
(Open) Records Act, 24-72-201 et.seq., C.R.S., as amended. Any restrictions on the use or
inspection of material contained within the proposal and any resulting contract will be
clearly stated in the proposal itself. Confidential/proprietary information must be readily
identified, marked and separated/packaged from the rest of the proposal. Co-mingling of
confidential/proprietary and other information is NOT acceptable. Neither a proposal, in
its entirety, nor proposal price information will be considered confidential/proprietary.
Any information that will be included in any resulting contract cannot be considered
confidential.
The Boulder County Attorney’s Office retains sole authority for determining whether
the Colorado Open Records Act requires or permits Boulder County to disclose proposal
or bid documents, or any information contained therein, pursuant to an open records
request.
11. Boulder County promotes the purchase/leasing of energy efficient, materials efficient and
reduced toxic level products where availability, quality and budget constraints allow.
Proposers are expected whenever possible to provide products that earn the ENERGY STAR
and meet the ENERGY STAR specifications for energy efficiency with power management
features enabled. Proposers are encouraged to offer products and equipment with post-
consumer recycled-content materials. Products should be packaged and delivered with a
minimum amount of recycled packaging that adequately protects the product but is not
excessive.
12. Pursuant to Colorado law (House Bill 1292), in any bidding process for public works in which
a bid is received from a non-resident bidder who is from a state that provides a percentage
bidding preference, a comparable percentage disadvantage will be applied to the bid of
that bidder. Bidders may obtain additional information from the Department of Personnel’s
website: http://www.colorado.gov/dpa/.

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