Landfill Leachate Hauling Services

Agency: Mendocino County
State: California
Type of Government: State & Local
NAICS Category:
  • 484220 - Specialized Freight (except Used Goods) Trucking, Local
  • 562111 - Solid Waste Collection
  • 562212 - Solid Waste Landfill
Posted Date: Aug 28, 2019
Due Date: Sep 30, 2019
Solicitation No: 190028(1)
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Landfill Leachate Hauling Services
  • Department: Transportation
  • Category: Request for Proposals
  • RFP Number: 190028(1)
  • Start Date: 08/28/2019 8:00 AM
  • Close Date: 09/30/2019 2:00 PM
  • Intent to Award No
  • Pending No

Landfill Leachate Hauling Services

See Request for Proposal for full information.

Project Summary

Mendocino County Department of Transportation requires a professional firm to provide leachate hauling and disposal contract services for the County’s three landfills: Caspar Landfill in Mendocino, Laytonville Landfill in Laytonville, and South Coast Landfill in Gualala. Vendors must submit three (3) hard copies of their proposal with original Vendor signature. The proposal must be formatted in accordance with the instructions of this Request for Proposal . Promotional materials may be attached, but are not necessary and will not be considered as meeting any of the requirements of this Request for Proposa l . DOT Contract No. 190028.

Request for Proposal Closing Date

Proposals must be enclosed in a sealed envelope or package, clearly marked “Mendocino County RFP No. 190028”, and delivered by 2:00 p.m., September 30 , 2019, to: Mendocino County Department of Transportation, Attn: Alex Straessle, 340 Lake Mendocino Drive, Ukiah, CA 95482.

Attachment Preview

MENDOCINO COUNTY, CA
REQUEST FOR PROPOSAL
COUNTY OF MENDOCINO
DEPARTMENT OF TRANSPORTATION
340 Lake Mendocino Drive UKIAH, CA 95482 (707) 463-4363
straessa@mendocinocounty.org
REQUEST FOR PROPOSAL (RFP)
LANDFILL LEACHATE HAULING SERVICES
RFP No.
RFP Issue Date:
RFP Submission Deadline:
Issued by:
190028
August 28, 2019
September 30, 2019
Department of Transportation
Landfill Leachate Hauling Services
Page 1
RFP No. 190028
MENDOCINO COUNTY, CA
REQUEST FOR PROPOSAL
REQUEST FOR PROPOSAL
LANDFILL LEACHATE HAULING SERVICES
COUNTY OF MENDOCINO
RFP No.
RFP Issue Date:
RFP Submission Deadline:
190028
August 28, 2019
September 30, 2019
I. INTENT
This Request for Proposal (RFP) announces the intent of the County of Mendocino to
award a leachate hauling and disposal contract for the County’s three landfills: Caspar
Landfill in Mendocino, Laytonville Landfill in Laytonville, and South Coast Landfill in
Gualala.
II. DEFINITIONS
COUNTY – The County of Mendocino.
VENDOR – A person, partnership, firm, corporation, or joint venture submitting a
proposal to obtain a COUNTY contract.
CONTRACTOR – A vendor who signs a contract with the COUNTY to perform services.
III. PROPOSAL SUBMISSION GUIDELINES
A. Vendors must submit three (3) hard copies of their proposal with original Vendor
signature. The proposal must be formatted in accordance with the instructions of
this RFP. Promotional materials may be attached, but are not necessary and will
not be considered as meeting any of the requirements of this RFP. Proposals must
be enclosed in a sealed envelope or package, clearly marked “Mendocino County
RFP No. 190028”, and delivered by 2:00 p.m. September 30, 2019 to:
Mendocino County Department of Transportation
Attn: Alex Straessle
340 Lake Mendocino Drive
Ukiah, CA 95482
Late or facsimile proposals will not be accepted. It is the proposer’s
responsibility to assure that its proposal is delivered and received at the location
specified herein, on or before the date and hour set. Proposals received after the
date and time specified will not be considered. Note: The unauthorized use of
the County’s official logo is strictly prohibited.
Landfill Leachate Hauling Services
Page 2
RFP No. 190028
MENDOCINO COUNTY, CA
REQUEST FOR PROPOSAL
B. Proposers are required to submit with their proposal:
Attachment 3 which contains all the necessary documents referenced within this
RFP.
Acknowledgement of receipt of addenda, if applicable.
C. Proposers are expected to examine all provisions, specifications, and instructions
included in this RFP. Failure to do so will be at the proposer’s risk.
D. All prices and proposals must be typed or written in ink. No erasures are permitted.
Errors may be crossed out; corrections may be printed in ink or typed adjacent to
the error and initialed in ink by the person authorized to sign the bid. Facsimile,
telephone, electronic or verbal proposals will not be accepted.
E. Prices shall be stated in the format as requested herein. Where indicated, vendor
shall provide unit of issue and cost per unit. In the event of a discrepancy between
the unit price and the extended price for any item, the unit price shall prevail.
F. All proposals must be dated and signed by a representative authorized to enter into
contracts for the proposing vendor.
G. All proposals will remain in effect and legally binding for at least 90 days from the
opening date.
H. Expenses incurred in preparation of the proposal, site visits, or any other actions
related to responding to this RFP shall be the responsibility of the vendor. Any and
all damages that may occur due to packaging or shipping of the proposal will be the
sole responsibility of the vendor.
I. All proposals, response inquiries, or correspondence relating to or in reference to
this RFP, and all reports, charts, displays, schedules, exhibits and other
documentation submitted by vendor shall become the property of the County of
Mendocino.
J. Time when stated as a number of days shall include Sundays through Saturdays,
excluding legal holidays.
K. Vendor must examine all information and materials contained in and accompanying
its proposal. Failure to do so will be at the vendor's risk. This will include, but not be
limited to, all relevant laws and regulations of the State of California and the United
States Government.
L. If proposed, the County reserves the right to obtain equipment items through its own
purchase programs.
M. This service has been selected to be made available for use by other local
government agencies (piggy-back). The use of the contract, by the other
Landfill Leachate Hauling Services
Page 3
RFP No. 190028
MENDOCINO COUNTY, CA
REQUEST FOR PROPOSAL
government agencies, will be optional. Sales to these governmental agencies by
the Contractor shall be optional. If bidders choose to extend prices offered on this
proposal to other governmental agencies, any resulting contract will be solely
between the supplier and the third party unit of government. Mendocino County
shall not be responsible for any problems which may arise between other
government agencies and the contractor as a result of any sales and/or purchases
made.
N. The County of Mendocino encourages all vendors to participate in our ePayables
program as our preferred payment method. The County’s ePayables program is
designed to provide the highest level of efficiency and service to our vendors
ensuring that payments are received in a timely cost efficient manner (please refer
to Attachment 2 - Sample Mendocino County Contract ).
IV. PRE-SUBMITTAL INQUIRIES AND POINTS OF CONTACT
A. Pre-submittal inquires and correspondence shall be directed to:
Procedural inquires:
Amber Muñoz, Deputy Director of Transportation
(707) 234-2838
munoza@mendocinocounty.org
Technical inquires:
Alex Straessle, Engineer II
(707) 234-2803
straessa@mendocinocounty.org
B. All questions regarding this RFP shall be submitted in writing (Email or Fax is
acceptable).
C. The questions and answers will be provided by the County in writing, in the form of
an addendum to all known interested vendor(s) after the inquiry deadline. If any
addenda are issued by the County, they shall be sent via facsimile and/or first class
U.S. mail to the last known business address of each vendor known to have
received a copy of this RFP. Vendors must include in their proposals
acknowledgement of receipt of any and all addenda issued.
D. The deadline for submitting written inquiries regarding this RFP is indicated in
Section VI SCHEDULE OF ACTIVITIES.
E Questions submitted after the inquiry deadline will not be answered. Only answers
to questions communicated by formal written addenda will be binding.
F. Mendocino County requires that other Mendocino County management and
employees not be contacted by Vendors during the RFP process. Failure to
comply with this requirement may disqualify those proposals from further
consideration. Contact is limited to the Mendocino County RFP
Landfill Leachate Hauling Services
Page 4
RFP No. 190028
MENDOCINO COUNTY, CA
REQUEST FOR PROPOSAL
Representatives listed above for any and all technical and procedural
inquiries.
V. MODIFICATIONS OR WITHDRAWAL OF PROPOSALS
A. A proposal that is in the possession of the County may only be altered by letter or
facsimile bearing the signature or name of the Vendor’s authorized representative,
provided it is received prior to the deadline for submission of proposals.
Telephone, email or verbal alterations will not be accepted.
B. A proposal that is in the possession of the County may be withdrawn by the
proposer up to the time of the deadline for submission of proposals.
VI. SCHEDULE OF ACTIVITIES
The County intends to progress in this procurement in a series of orderly steps. The
schedule that follows has been developed in order to provide adequate information for
Vendors to prepare definitive Proposals and to permit Mendocino County to fully
consider various factors that may affect its decision. This schedule is subject to
change at the discretion of the County. The County will provide sufficient
advance notice to vendors in the event of schedule changes.
Scheduled Activity
Letter of interest and Request for Proposals mailed to
prospective proposers
Inquiry Deadline
RFP Submission Deadline
RFP Selection and Notification
County Board of Supervisors Approval of Recommendation(s)
Approximate Contract Start Date
Proposed Date
August 28, 2019
September 18, 2019
September 30, 2019
October 11, 2019
November 5, 2019
November 5, 2019
VII. SELECTION PROCESS
A. The County reserves the sole right to judge the contents of the Vendors’ proposals.
The selection process will be governed by the following criteria:
1. The proposals must adhere to the instructions and format as specified in this RFP.
2. The evaluation will include a review of all documents and information relating to
the Vendor’s services, organizational structure, capabilities, qualifications, past
performance, and costs.
3. The County may evaluate any information from any source it deems relevant to the
evaluation.
Landfill Leachate Hauling Services
Page 5
RFP No. 190028

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