Lamps, Ballasts, and Lighting Accessories

Agency: Cobb County School District
State: Georgia
Type of Government: State & Local
NAICS Category:
  • 238210 - Electrical Contractors and Other Wiring Installation Contractors
  • 335122 - Commercial, Industrial, and Institutional Electric Lighting Fixture Manufacturing
  • 423610 - Electrical Apparatus and Equipment, Wiring Supplies, and Related Equipment Merchant Wholesalers
Posted Date: Sep 11, 2019
Due Date: Sep 25, 2019
Solicitation No: B2002
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
BID# NAME STATUS DUE DATE/ TIME DOCUMENTS ADDITIONAL INFORMATION PROCUREMENT CONTACT UPDATED
B2002 Lamps, Ballasts, and Lighting Accessories Open 9/25/2019
3:00 PM
Solicitation
Attachment A
Melanie Timmerman 09/11/19

Attachment Preview

COBB County
SCHOOL DISTRICT
One Team,One Goal:Student Success
ProcurementServices Department
September 11,2019
514 Glover Street
Marietta,GA 30060
Telephone;(770)426-3300
www.cobbkl2.org
TO ALL VENDORS:
Cobb County School District(CCSD)invites bids for furnishing any and all goods and/or services
required for "Invitation for Bid (IFB) B2002, Lamps, Ballasts, and Lighting Accessories" as
described in this document.
The CCSD Procurement Services Department General Terms and Conditions are hereby
acknowledged, understood, and agreed to by the parties and are hereby fully incorporated into
the solicitation document and the resulting contract. Refer to the CCSD Procurement Services
website for the complete General Terms and Conditions. Go to www.cobbkl2.org. From this
screen, select "Departments", choose "Procurement Services" and find the link to "General
Terms and Conditions" on the right-hand side of the page.
Vendors are instructed to read carefully ail terms, conditions, specifications and requirements in
this IFB. Vendors are required to complete and return forms in their entirety.
Ail bids accepted must be submitted in a sealed envelope marked with your company name and
"IFB B2002, Lamps, Ballasts, and Lighting Accessories". Please deliver your bid to Cobb County
School District, Procurement Services Department, Suite D, 6975 Cobb International Blvd.,
Kennesaw, Georgia 30152. Attn: Melanlelimmerman.770-426-3415.
The bid opening will be held on September 25. 2019 at 3:00 p.m. Eastern Time. Please allow
ample time for delivery. IFB responses submitted after the due date/time will not be accepted,
however, bids can be submitted prior to the due date/time.
CCSD reserves the right to accept or reject any or ail bids and to waive any informalities.
Your interest and participation in the CCSD solicitation process is appreciated.
Sincerely,
David Odom,CPPO
Director of Procurement Services
BOARD OF EDUCATION
SUPERINTENDENT
David Cluatain. Chair• Brad Wheeler, Vice Clair
David Banks• Charisse Davis * Jaha Howard• David Morgan•Randy Scanuhom
Chris Ragsdale
IF6 B2002, Lamps, Ballasts, and Lighting Accessories
COBB COUNTY SCHOOL DISTRICT
MARIETTA, GEORGIA
PROCUREMENT SERVICES DEPARTMENT
TABLE OF CONTENTS
Section
Special Terms and Conditions
Conflict of Interest
Georgia Security and Immigration Compliance Act Documents
Disclosure of Lobbying Activities
Acknowledgement and Agreement
"No Bid" Reply Form
Checklist
Label
School List
Bid Form
Page #(s)
3-12
13
14 -18
19-20
21
22
23
24
25 -27
Attachment A
IFB B2002, Lamps, Ballasts, and Lighting Accessories
COBB COUNTY SCHOOL DISTRICT
MARIETTA, GEORGIA
PROCUREMENT SERVICES DEPARTMENT
SPECIAL TERMS AND CONDITIONS
The Special Terms and Conditions are customized specifically to this solicitation. Taking
exception to these terms and conditions or submitting conflicting language may be cause for
rejection of vendor's response.
Should these Special Terms and Conditions be in conflict with the General Terms and Conditions,
the Special Terms and Conditions shall control.
1.0 PURPOSE
The Cobb County School District(CCSD)is seeking bidsfrom qualified vendors to supply
and deliver lamps, ballast, and lighting accessories throughout CCSD. Estimated
expenditures during the length of this contract are approximately $150,000.00
2.0 SCOPE OF WORK
2.1 All lamps, ballast, and lighting shall be new and conform to all relevant published
Standards for Safety where such have been established for the commodity
specified herein.
2.2 All items shall carry UL/ETL certification and bear the UL/ETL listed label.
2.3 Any lamps/ballast, and lighting that do not meet the guarantees set forth in the
manufacturer's catalog must be replaced free ofcharge.The manufacturer's name
and model number must be stated on the Bid Form (Attachment A).
2.4 Where a specific model is listed as the "Only" acceptable model, alternates will
not be considered for award.
2.5 For any item where "or CCSD Approved Equal" models are listed, it will be at the
discretion of the CCSD to consider these as substitutes or alternates. If a vendor
is bidding an alternate item or if the listed mode! has been discontinued,
upgraded, or replaced, the vendor must include on the Bid Form, the
manufacturer and new model number for each alternate line item bid. Product
literature/specifications shall accompany ail alternate bid Items.
2.6 No substitutions of any item will be allowed after award is made, without prior
written approval by the CCSD Maintenance Department.
2.7 The delivery service must include the unloading and setting inside the building at
the location stated on each purchase order. Items are to be placed in the building
in an area designated by an authorized representative of the CCSD. Shipments
are to be made to various schools and departments throughout the CCSD. A list
of these schools and their addresses is enclosed. Lift gates may be required at
Page 3
IFB B2002, Lamps, Ballasts, and Lighting Accessories
COBB COUNTY SCHOOL DISTRICT
MARIETTA, GEORGIA
PROCUREMENT SERVICES DEPARTMENT
SPECIAL TERMS AND CONDITIONS
some locations. All items should be delivered within 15 business days ofthe date
of purchase order.
2.8 Unless otherwise stated, all accessories should include standard manufacturer's
warranty. Upon request, vendors must provide a copy of product warranty
statements.
3.0 CALENDAR OF EVENTS
EVENT
DATE(dates are tentative)
Release IFB
Deadline for written questions
Responses to questions posted on CCSD website
IFB due in Procurement Services by
Evaluation
Award
September 11,2019
September 18,2019 by 2:00 PM ET
September 20,2019
September 25,2019 by 3:00 PM ET
September 2019
September 2019
4.0 COMMUNICATIONS WITH CCSD STAFF
4.1 All communications concerning this IFB must be submitted in writing by email or
fax (770) 426-3371 to the CCSD Procurement Services Department. Email to
Melanie.Timmerman(5)cobbkl2.org is the preferred method of communication.
Only written questions submitted via email or fax will be accepted. No response
other than written, distributed by the Procurement Services Department, will be
binding upon CCSD. The Procurement Services Department,in its discretion, may
call upon user departments for clarification in their area of expertise. Questions
concerning this solicitation must be received by 2:00 PM ET on September 18,
2019. Answers will be posted to the CCSD Current Solicitations website by
September 20,2019.
4.2 From the issue date of this IFB until completion of the entire solicitation process
and announcement of award notification, all vendor communication must be
authorized by the Procurement Services Department including, but not limited to,
communications with school system employees and/or contracted agents related
to this IFB. Violation of this provision may result in rejection of the vendor's
response.
4.3 It is the vendor's responsibility to check the CCSD Current Solicitations website for
any addenda, responses to vendor questions, or other communications that may
be issued or released during the solicitation period. Following receipt of vendor
responsesto a solicitation, it is the vendor's responsibility to be available via email.
Page 4
IPB B2002, Lamps, Ballasts, and Lighting Accessories
COBB COUNTY SCHOOL DISTRICT
MARIETTA, GEORGIA
PROCUREMENT SERVICES DEPARTMENT
SPECIAL TERMS AND CONDITIONS
phone and/or fax during the review process in the event that clarification or
additional information is required. If clarification or additional information is
requested, the responsibility rests on the vendor to ensure that CCSD receives
requested information prior to the deadline(s} indicated.
5.0 SUBMISSION OF RESPONSES
5.1 Responses must be on the forms furnished within this IFB and completed in their
entirety. Bids must be submitted in a sealed envelope marked with yourcompany
name and "IFB B2002, Lamps, Ballasts, and Lighting Accessories" clearly marked
on the outside of the envelope. Additionally, CCSD requests that all responses
be submitted in electronic form via USB flash drive or CD.
5.2 Vendors are instructed to read all terms, conditions and specifications as set forth
in the IFB carefully. Responses must be either typed or written in ink. Any
correction made within the IFB submission (white out or strike through) must be
initialed by an authorized representative of the company submitting the bid or the
bid may be rejected by CCSD.
5.3 All responses submitted become the property of the CCSD and are subject to
applicable open records policies and laws.
5.4 The original Bid must be received at the Cobb County School District, Attention:
Procurement Services Department, Suite D, 6975 Cobb International Blvd.,
Kennesaw, Georgia 30152 no later than the date and time (determined by the
date/time stamp ofthe CCSD Procurement Services Department)setforth in the
IFB. Bids must be submitted in sealed envelopes and vendors should complete
and attach the label included in this IFB to the envelope. The bids will be publicly
opened and read at the time and place set forth in the IFB.
5.5 Any response received after the designated time will be deemed late and will not
be considered by the CCSD. If responses are faxed or emailed, an original hard
copy of your response must be received by the Procurement Services
Department no later than 3:00 p.m. Eastern Time on the next business day after
the bid due date. The hard copy will serve as the legal document; it must match
the fax/email copy. The CCSD Fax Number is (770) 426-3371. Use of
faxed/emailed responses is at the sole risk of the vendor, and CCSD is not
responsible for the failure of any computer hardware, software, telephone,
facsimile or other communications systems or devices.
Pages

Sign-up for a Free Trial, Government Bid Alerts

With Free Trial, you can:

You will have a full access to bids, website, and receive daily bid report via email and web.

Try One Week FREE Now

See Also

Bid Title J.I. Clements: Baseball/Softball LED Conversion Bid Number 0517-19113 Agency 53900-GEORGIA SOUTHERN

State Government of Georgia

Bid Due: 10/25/2019

Bid Title Bacon Co Aprt Runway Safety Area Extension (Rebid) Bid Number 1132-006-Bacon-County-Airport

State Government of Georgia

Bid Due: 11/15/2019

Project Number 19-101140-ITB Project Name Light Bulbs, Fixtures, Lamps & Ballasts Pre Bid

DeKalb County

Bid Due: 10/21/2019

Bid Title Light Pole Replacements Bid Number 1736-A Agency 65600-FAYETTE COUNTY BOARD OF

State Government of Georgia

Bid Due: 10/30/2019