CITY OF MERCER ISLAND
REQUEST FOR PROPOSALS
Labor Contract Negotiations
RELEASE DATE: January 31, 2020
DUE DATE: February 28, 2020 at 4:00 pm PT
The City of Mercer Island, Washington invites proposals from qualified firms to
represent the City’s interests in collective bargaining / contract negotiations with the
Mercer Island Police Association (Association). The Association represents the
commissioned police officers (Police) and the non‐commissioned support staff
(Support). The current Collective Bargaining Agreements for the Police and Support
personnel expire on December 31, 2020. See Attachments A and B for the CBAs.
Bargaining for successor agreements should commence in Q2 2020, with a target for
approval in Q4 2020. The ideal firm will have experience in conducting labor
negotiations for local government agencies in Washington State.
The City’s Police Department has 31 fully commissioned officers, with 28 covered by the
Police Collective Bargaining Agreement (CBA). The Police Department also has five non‐
commissioned support staff who are covered by the Support CBA. Both bargaining
groups are represented by the same Association and labor attorney. Both groups are
covered by separate, three‐year CBAs that expire on December 31, 2020. The City and
the Association wish to bargain successor CBAs during Q2 – Q4 2020, with an effective
date of January 1, 2021.
The City and the Association have historically enjoyed a positive, collaborative
relationship. To date, the City has utilized internal HR staff to represent the City’s
interests in labor negotiations. Due to personnel changes, the City is now looking to
contract out labor negotiation services.
III. SCOPE OF WORK
The consultant will represent the City’s interests in negotiating two successor CBAs, one
for the Police and one for the Support personnel. Negotiations take place at Mercer
Island City Hall, where the two bargaining teams (City and Union) meet an average of five
times for approximately three hours per session. Negotiations for both CBAs take place
during the same meetings, with the same team members. The consultant, as requested
will attend meetings with City Management and City Council to provide updates on the
status of Collective Bargaining. The consultant will perform this service within the
provisions governing collective bargaining pursuant to Chapter 41.56 RCW, and within
the parameters set forth by City Council policy.
The City will provide the consultant with additional documents and materials pertaining
to this RFP as appropriate.
IV. PROPOSAL REQUIREMENTS
Proposals shall include the following information:
A. Cover letter summarizing the proposal and the firm’s qualifications as they relate
to the scope of work.
B. Description of similar services performed.
C. Outline of the proposed approach to this service, including a description of
deliverables, activities and time estimates for completing each element.
D. Description of the team / negotiator(s). The names, title and qualifications of the
proposed lead negotiator(s) and support staff who will be conducting the service,
including their experience and projects in which they had “hands on”
E. Proposed not‐to‐exceed fee and including all associated costs.
F. A list of four references for similar projects, including contact information.
All costs for developing proposals in response to this RFP are the obligation of the
consultant and are not chargeable to the City.
V. REQUEST FOR PROPOSALS SCHEDULE
Proposals will be accepted from January 31, 2020 through February 28, 2020. The City
will review submittals and select a firm by March 13, 2020.
VI. SUBMISSION OF PROPOSALS
Proposals must be submitted electronically in PDF format via email. Proposals should be
marked as follows and sent to:
Subject: Labor Contract Negotiations RFP
When a proposal submitted by email has been received, a response email will be sent to
Proposals should provide a cogent description of provider capabilities to satisfy the
requirements of the request. Emphasis should be on completeness and clarity of content.
Proposals delivered after the posted deadline will not be considered for selection.
VII. SELECTION CRITERIA
A. Responsiveness of the written proposal to the purpose
and scope of service.
C. Ability and history of successfully providing services of this
type, meeting projected deadlines, and experience in
Each proposal will be independently evaluated on factors A through C.
VIII. TERMS AND CONDITIONS
A. The City reserves the right to reject any and all proposals, and to waive minor
irregularities in any proposal.
B. The City reserves the right to request clarification of information submitted, and
to request additional information from any party submitting a proposal.
C. The City reserves the right to award any contract to the next most qualified
consultant if the successful consultant does not execute a contract within thirty
(30) days after the award of the proposal.
D. Any proposal may be withdrawn up until the submittal date and time set above.
E. The City shall not be responsible for any costs incurred by the firm in preparing,
submitting or presenting its response to the RFP.
F. The City reserves the right to reject any proposed agreement or contract that
does not conform to the specifications contained in this RFP, and which is not
approved by the City Attorney’s office.
Upon selection of a consultant, the City intends to enter into an agreement using its
standard Professional Services Agreement, which shall be used to secure these services.
See Attachment C for a sample contract.
X. DISCRETION AND LIABILITY WAIVER
The consultant, by submitting a response to this RFP, waives all rights to protest or
seek any legal remedies whatsoever regarding any aspect of this RFP.
All communication concerning this RFP should be directed in writing to the RFP
Coordinator listed below. Any oral communications will be considered unofficial and
non‐binding on the City.
Ed Holmes, Chief of Police
A. 2018‐2020 Mercer Island Police Association CBA
B. 2018‐2020 Mercer Island Police (Support) CBA
C. Sample Professional Services Contract
2018‐2020 MERCER ISLAND POLICE COLLECTIVE BARGAINING AGREEMENT