City of Meriden, Connecticut
Invitation to Bid
KENSINGTON AVENUE CULVERT
DEPARTMENT OF PUBLIC WORKS
Bids Due: June 18, 2020 @ 4:00 PM
142 East Main St. Room 210
Meriden, CT 06450
INVITATION TO BID
THE CITY OF MERIDEN IS ACCEPTING SEALED BIDS FOR:
KENSINGTON AVENUE CULVERT
FOR: CITY OF MERIDEN
This project includes, but is not limited to, the replacement of the Kensington Avenue Culvert. Work to include
labor, equipment and materials.
Bids shall be submitted on forms and in the manner specified. Forms and specifications may be obtained by
downloading from the City of Meriden Website (www.meridenct.gov) or on the State of Connecticut
Department of Administrative Services Website (www.biznet.ct.gov). Bids will be accepted in Purchasing,
Room 210, 142 East Main Street, Meriden, CT 06450-8022, until 4:00 P.M. on June 18, 2020 at which time
they will be publicly opened and read.
Each bid shall be accompanied by a Certified Check or Bid Bond in the amount of Ten (10%) percent of the
Labor and Material Payment Bond and a Performance bond for One Hundred Percent (100%) of the contract
price, with a corporate surety approved by the City of Meriden, will be required of the lowest responsible
The attention of bidders is call to the requirement for minimum wage rates to be paid under this contract.
The right is reserved to reject any of all bids in whole or in part, to award any item, or total bid, and to waive
informality or technical defects, if it is deemed to be in the best interest of the City of Meriden.
Any bid received after the time and date specified shall not be considered.
No bidder may withdraw their bid within sixty (60) days of the date of the bid opening. Should there be a
reason why the contract cannot be awarded within the specified period; the time may be extended by mutual
agreement between the City of Meriden and the bidder.
This contract is subject to utilization goals and requirements for participation of certified Disadvantaged
Business Enterprises (DBE). The City of Meriden hereby notifies all bidders that this contract has been
assigned a 0% goal for DBE, as certified by ConnDOT.
The City of Meriden is an Affirmative Action-Equal Opportunity Employer. Small, Minority, Women and
Disadvantaged Business Enterprises are encouraged to respond.
Adam B. Tulin
City of Meriden
Dated: May 18, 2020
CITY OF MERIDEN, CONNECTICUT
B020-32 – Kensington Avenue Culvert
INFORMATION TO BIDDERS
1. BIDDING PROCEDURES
Sealed Bids shall be submitted on the forms designated by the attached proposal bid forms.
Bids will be received by the City of Meriden’s Purchasing Department, Room 210, City Hall,
142 East Main Street, Meriden, Connecticut, 06450-8022 until 4:00 PM on June 18, 2020
and thereafter immediately read in public (the “bid opening”).
Bids are to be submitted on the attached proposal forms. Please submit two copies of the
proposal forms and Bidder’s Qualification Statement. One shall be an original and one can
be a copy.
BID WILL BE AUTOMATICALLY REJECTED FOR ANYONE SUBMITTING A
SURETY OTHER THAN THOSE SPECIFIED.
a. Bids must be made out and signed in the corporate, or other, name of Bidder, and must be
fully and properly executed by an authorized person.
b. The sealed envelope must denote the Bidder’s name and address in the upper left hand
corner and the words “BID DOCUMENT - B020-32 Kensington Avenue Culvert to be
opened at 4:00 PM.” in the lower left hand corner.
c. Bids received later than the time and date specified will not be considered.
d. Amendments to or withdrawal of bids received later than the date and time set forth in the
bid opening will not be considered.
e. All prices must be in ink or typewritten. In the event of a bidder’s mathematical error in
tabulating any bid prices, the written unit prices shall govern.
3. BIDDER QUALIFICATIONS
Bidders will be required to fill out, and include as part of its bid, any attached Bidder’s
In determining the qualifications of a bidder, the City of Meriden will consider the bidder’s
record of performance in any prior contracts for construction work. The City of Meriden
expressly reserves the right to reject a bid if the bidder’s historical performance, in the sole
opinion of the City of Meriden, has been unsatisfactory in any manner or if the bidder has
habitually and without just cause neglected the payment of bills or has otherwise disregarded
its obligations to subcontractors, suppliers, or employees.
4. EXAMINATION OF BIDDING DOCUMENTS
Bidders are to examine all documents and visit the site in order to make a thorough
examination of the conditions so that the bidder may familiarize itself with all of the existing
requirements, conditions, and difficulties that will affect the execution of the work in order to
determine the amount of work necessary to carry out the true intent of the specifications and
work shown on the drawings.
The City of Meriden and its agents do not have any responsibility for the accuracy,
completeness, or sufficiency of any bid document obtained from any other source other than
from the City of Meriden. Obtaining documents from any other source(s) may result in
obtaining incomplete and inaccurate information. Obtaining documents from any other
source may also result in failure to receive any addenda, corrections, or other revisions to the
documents that may be issued.
No request shall be honored if such request is made less than seven (7) calendar days prior to
the date fixed for the opening of bids. Any and all such interpretations, and any
supplementary instructions, will be in the form of a written addenda to the specifications
which, if issued, will be made available on the City of Meriden website
(www.meridenct.gov) unless it is to change the date fixed for the opening of bids, not later
than three (3) days prior to the date fixed for the opening of bids. Bidders are encouraged to
check the website regularly for addenda. Failure of any bidder to receive any such addenda
shall not relieve any bidder from any obligations under its bid as submitted.
Any questions about the bid document must be submitted in writing via email to
firstname.lastname@example.org. Any other format of question will not be answered.
5. BIDS TO REMAIN OPEN
No bidder may withdraw its bid within sixty (60) days of the date of the bid opening. Should
there be reason why the contract cannot be awarded within the specified period, the time may
be extended by mutual agreement between the City of Meriden and the successful bidder.
6. AWARD OF CONTRACT
The Purchasing Officer reserves the right to make an award on the bid which, by the
Purchasing Officer’s judgment and recommendation from the Engineering Department
following bid evaluations, best meets the specifications and is deemed to be in the best
interest of the City of Meriden.
The contract will not be awarded to any corporation, firm, or individual which/who is in
arrears to the City of Meriden by debt or contract, or who is in default as security or
otherwise by any obligation to the City of Meriden.
The right is reserved to reject any or all bids, in whole or in part, to award any item, group of
items, or total bid, and to waive informality or technical defects, if it is deemed to be in the
best interest of the City of Meriden.
7. CITY OF MERIDEN, LOCAL PREFERENCE
In determining the lowest responsible bidder, the Purchasing Department shall also consider
This section shall not apply in those instances where the bid requested involves a cooperative
purchasing arrangement between the City of Meriden and other municipalities or the State of
Bidders are specifically advised that the City of Meriden has adopted Section 3-14 of the
Code of the City of Meriden which requires, but is not limited to, a local preference
requiring, in part, that a “City-based business” shall mean a business with its principal place
of business located within the boundaries of the City of Meriden. A business shall not be
considered a “City-based business” unless evidence has been submitted, satisfactory to the
Purchasing Department, with each bid (forms included in bidding documents) to establish
that the bidder has a bona fide principal place of business, operates out of, or pays property
taxes on personal property in the City of Meriden.
Any City-based business bidder which has submitted a bid not more than ten (10) percent
higher than the low bid provided such City-based business bidder agrees to accept the award
of the bid at the amount of the low bid. The acceptance shall be submitted in writing to the
Purchasing Department no later than next business day following the opening of the bid. For
example, a bid opened at 11:00 a.m. on a Monday must be accepted by the City-based bidder
no later than 11:00 a.m. on Tuesday. If more than one City-based business bidder has
submitted bids not more than ten (10) percent higher than the low bid and has agreed to
accept the award of the bid at the amount of the low bid, the lowest responsible bidder shall
be one of the City-based business bidders which has submitted the lowest bid.
Bidders claiming status under the local preference are hereby required to submit with its bid
an additional form, titled “Request for Status as a Meriden Based Business.”
8. EXTENSION OF AGREEMENT
Thirty (30) days prior to the expiration of the resulting contract, the parties may, by mutual
agreement, extend the contract for up to three (3) years. Any extension must be in writing,
executed by both parties.
Inasmuch as the contract concerns a public improvement, the provisions of the contract
relating to the time of performance and completion of the work are of the essence of the
contract. Accordingly, the successful bidder/contractor (“Contractor”) shall begin work on