Kaspersky Support and Maintenance

Agency: State Government of North Carolina
State: North Carolina
Type of Government: State & Local
NAICS Category:
  • 561210 - Facilities Support Services
Posted Date: Mar 23, 2020
Due Date: Apr 7, 2020
Solicitation No: 88-200104-TH
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Bid Number Description Date Issued Bid Opening Date Bid Opening Time Help
88-200104-TH Kaspersky Support and Maintenance
Electronic responses ONLY will be accepted for this solicitation
3/23/2020 4/7/2020 2:00 PM ET
88-

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STATE OF NORTH CAROLINA
CENTRAL PIEDMONT COMMUNITY
COLLEGE
Procurement Department
Refer ALL inquiries regarding this IFB to:
Tim Hawkins
Tim.hawkins@cpcc.edu
704-330-2722 ext. 3025
See page 2 for mailing instructions.
INVITATION FOR BIDS NO. 88-200104-TH
Offers will be publicly opened: 04/07/2020 2:00 p.m.
Issue Date: 03/23/2020
Commodity Number: 920-45
Description: Kaspersky Support and Maintenance
Using Agency: Central Piedmont Community
College
Requisition No.: RQ22553649
OFFER AND ACCEPTANCE
The State seeks offers for software maintenance described in this solicitation. The State’s acceptance of any
offer must be demonstrated by execution of the acceptance found below and any subsequent Request for Best
and Final Offer, if issued. Acceptance shall create a contract having an order of precedence as follows: In cases
of conflict between documents comprising the contract, the order of precedence shall be (1) Best and Final Offers,
if any, (2) special terms and conditions specific to this IFB, (3) specifications, (4) Department of Information
Technology Terms and Conditions of this IFB, and (5) the agreed portions of the awarded Vendor’s offer. No
contract shall be binding on the State until an encumbrance of funds has been made for payment of the
sums due under the contract.
EXECUTION
In compliance with this Invitation for Bids, and subject to all the conditions herein, the undersigned offers and
agrees to furnish any or all Services or goods upon which prices are offered, at the price(s) offered herein, within
the time specified herein. By executing this offer, I certify that this offer is submitted competitively and without
collusion.
Failure to execute/sign offer prior to submittal shall render offer invalid. Late offers are not acceptable.
OFFEROR:
STREET ADDRESS:
P.O. BOX:
ZIP:
CITY, STATE & ZIP:
PRINT NAME & TITLE OF PERSON SIGNING:
TELEPHONE NUMBER: TOLL FREE TEL.
NO
FAX NUMBER:
AUTHORIZED SIGNATURE:
DATE:
E-MAIL:
Offer valid for ninety (90) days from date of offer opening unless otherwise stated here: ____ days
ACCEPTANCE OF OFFER
If any or all parts of this IFB are accepted, an authorized representative of Central Piedmont Community College
shall affix their signature hereto. A copy of this acceptance will be forwarded to the successful vendor(s).
FOR STATE USE ONLY
Offer accepted and contract awarded this ______ day of _____________________, 20____, as indicated on attached certification,
by _____________________________________________ (Authorized representative of Central Piedmont Community College).
IFB Number: 88-200104-TH
TABLE OF CONTENTS
1.0 INTENT, USE, DURATION AND SCOPE .......................................................................................... 3
2.0 GENERAL INFORMATION ................................................................................................................ 3
2.1. VENDOR QUESTIONS ........................................................................................................................ 3
2.2. ADDENDUM TO ................................................................................................................................. 3
2.3. OFFER SUBMITTAL............................................................................................................................3
2.4. BASIS FOR REJECTION...................................................................................................................... 4
2.5. LATE OFFERS ...................................................................................................................................... 4
2.6. NON-RESPONSIVE OFFERS .............................................................................................................. 5
2.7. NOTICE TO VENDORS ....................................................................................................................... 5
2.8. E-PROCUREMENT SOLICITATION..................................................................................................5
2.9. DISTRIBUTORS AND RESELLERS...................................................................................................5
2.10. POSSESSION AND REVIEW ............................................................................................................ 6
2.11. AWARD .............................................................................................................................................. 6
2.12. POINTS OF CONTACT ...................................................................................................................... 6
3.0 SPECIFICATIONS ................................................................................................................................ 7
3.1. VENDOR STANDARD AGREEMENT(S) .......................................................................................... 7
3.2. VENDOR UTILIZATION OF WORKERS OUTSIDE U.S. ................................................................ 7
3.3. E-VERIFY..............................................................................................................................................8
3.4. RESTRICTIONS ON CONTRACTS WITH THE STATE: Reserved..................................................8
3.5. BRAND SPECIFIC PRODUCT ............................................................................................................ 8
4.0 FURNISH AND DELIVER ................................................................................................................... 9
4.1. OPTIONAL COSTS...............................................................................................................................9
5.0 HISTORICALLY UNDERUTILIZED BUSINESSES ..................................................................... 10
6.0 DEPARTMENT OF INFORMATION TECHNOLOGY INSTRUCTIONS TO VENDORS............11
7.0 DEPARTMENT OF INFORMATION TECHNOLOGY TERMS AND CONDITIONS .................. 13
8.0 CERTIFICATE OF INSURANCE REQUIREMENTS ...................................................................... 22
Page 2 of 23
Rev. 2019/09/11
IFB Number: 88-200104-TH
1.0 INTENT, USE, DURATION AND SCOPE
The purpose of this Invitation for Bids is to obtain pricing for and procure software maintenance for
Kaspersky software previously licensed to Central Piedmont Community College . Services will be
provided in accordance to the terms and conditions of this IFB.
2.0 GENERAL INFORMATION
2.1. VENDOR QUESTIONS
Written questions concerning this IFB will be received until 03/31/2020 at 2:00 pm Eastern
Standard Time. They must be sent via e-mail to: tim.hawkins@cpcc.edu . Please insert
“Questions 88-200104-TH” as the subject for the email. The questions should be submitted in
the following format:
Citation
Offer Section,
Page Number
Vendor Question
The State’s Response
The State will prepare responses to all written questions submitted, and post an addendum to
the Interactive Purchasing System (IPS) https://www.ips.state.nc.us/ips/. Oral answers are not
binding on the State.
Vendor contact regarding this IFB with anyone other than Tim Hawkins may be grounds for
rejection of said Vendor’s offer.
2.2. ADDENDUM TO IFB
The State may issue addenda if Vendor questions are permitted as described below, or if
additional terms, specifications or other changes are necessary for this procurement. All
addenda will be posted to the Interactive Purchasing System (IPS),
https://www.ips.state.nc.us/ips/, and shall become an Addendum to this IFB.
2.3. OFFER SUBMITTAL
Due Date:
Time:
04/07/2020
2:00 p.m. Eastern Time
Instructions: Sealed offers, subject to the conditions made a part hereof, will be received at
the address below, for furnishing and delivering the goods, software, and/or services as
described herein.
Page 3 of 23
Rev. 2019/09/11
IFB Number: 88-200104-TH
1) DELIVER BY NC BIDS (eBIDS) ONLY
Electronic responses ONLY will be accepted for this solicitation VIA NC BIDS through IPS’
eBIDS submission.
Emailed responses will not be accepted and therefore will not considered.
Only bids submitted through IPS’ eBids link will be accepted.
Electronic response - Vendor has two options: 1) Vendor may apply a wet signature, scan,
and then upload the Execution page as an attachment for submission through NC BIDSs;
or 2) Vendor may apply a digital/electronic signature in the designated box, scan, and then
upload as an attachment along with its bid.
NC BIDS is applicable for this IFB, therefore all bid responses shall be submitted
electronically via the North Carolina Business Invitation Delivery System (NC BIDS). For
additional information, the NC BIDS for Vendors page includes online training videos and
a link to NC BIDS FAQs for Vendors
It is the responsibility of the Vendor to deliver the offer (by way of e-bids in IPS) by the specified
time and date of opening. Each attachment name must include the vendor’s name and the
associated IFB number as shown above. Vendors are cautioned that offers sent via any other
method will not be accepted.
Deliver one (1) signed original executed offer. Vendor must return all the pages of this
solicitation with its offer. The files must not be password-protected and must be capable of
being copied to other media.
Offer must be submitted on the forms provided herein. If additional sheets are required (for
example, Vendors who are offering alternate proposals); the Vendor should submit a separate
bid document. Any alternate proposals must be clearly marked as such with the phrase
“alternate offer for ‘name of’ Vendor” and numbered sequentially with the first offer. This legend
must be in bold type of not less than 14-point type on the face of the offer, and on the text of the
alternative proposal.
Prices and any other entry made hereon by the Vendor shall be considered firm and not subject
to change.
2.4. BASIS FOR REJECTION
Pursuant to 9 NCAC 06B.0401, the State reserves the right to reject any and all offers, in whole
or in part; by deeming the offer unsatisfactory as to quality or quantity, delivery, price or service
offered; non-compliance with the specifications or intent of this solicitation; lack of
competitiveness; error(s) in specifications or indications that revision would be advantageous to
the State; cancellation or other changes in the intended project, or other determination that the
proposed requirement is no longer needed; limitation or lack of available funds; circumstances
that prevent determination of the best offer; or any other determination that rejection would be in
the best interest of the State. Vendor contact regarding this IFB/RFQ with anyone other than
Tim Hawkins may be grounds for rejection of said Vendor’s offer.
2.5. LATE OFFERS
Regardless of cause, late offers will not be accepted and will automatically be disqualified from
further consideration. It shall be the Vendor’s sole risk to ensure delivery at the designated office
Page 4 of 23
Rev. 2019/09/11
IFB Number: 88-200104-TH
by the designated time. Late offers will not be opened and may be returned to the Vendor at the
expense of the Vendor or destroyed if requested.
2.6. NON-RESPONSIVE OFFERS
Vendor offers will be deemed non-responsive by the State and will be rejected without further
consideration or evaluation if statements such as the following are included:
“This offer does not constitute a binding offer”,
“This offer will be valid only if this offer is selected as a finalist or in the competitive range”,
“Vendor does not commit or bind itself to any terms and conditions by this submission”,
“This document and all associated documents are non-binding and shall be used for
discussion purposes only”,
“This offer will not be binding on either party until incorporated in a definitive agreement
signed by authorized representatives of both parties”, or
A statement of similar intent.
2.7. NOTICE TO VENDORS
The State objects to and will not be required to evaluate or consider any additional terms
and conditions not previously agreed to by the State and submitted with an Offeror’s
response. This applies to any language appearing in or attached to the document as part
of the Offeror’s response. By execution and delivery of this Invitation for Bids and
response(s), the Offeror agrees that any additional terms and conditions, whether
submitted purposely or inadvertently, shall have no force or effect.
2.8. E-PROCUREMENT SOLICITATION
This is not an E-Procurement solicitation (only Services will be procured). See Paragraph #33
of the attached Department of Information Technology Terms and Conditions. The Support
Services Terms and Conditions made part of this solicitation contain language necessary for the
implementation of North Carolina’s statewide E-Procurement initiative. It is the Vendor’s
responsibility to read these terms and conditions carefully and to consider them in preparing the
offer. By signature vendor acknowledges acceptance of all terms and conditions including those
related to E-Procurement.
a) General information on the E-Procurement service can be found at
http://eprocurement.nc.gov.
b) Within two days after notification of award of a contract, vendor must register in NC E-
Procurement @ Your Service at the following web site:
https://vendor.ncgov.com/vendor/login
c) As of the IFB submittal date, the Vendor must be current on all E-Procurement fees. If the
Vendor is not current on all E-Procurement fees, the State may disqualify the Vendor from
participation in this IFB.
2.9. DISTRIBUTORS AND RESELLERS
“Resellers” as used herein, refers to businesses that routinely sell or distribute Vendor’s
Products, and may include “Distributors”, “Value Added Resellers” (VARs), “Original Equipment
Manufacturers” (OEMs), Channel Partners, or such other designations. These businesses must
be approved by the State prior to placement of any orders. Any contract established will be
subject to this solicitation and any resulting Agreement(s), and to the terms and conditions of the
State’s competitive bidding process.
Page 5 of 23
Rev. 2019/09/11

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