KANA EMAIL

Agency: State Government of Ohio
State: Ohio
Type of Government: State & Local
NAICS Category:
  • 541519 - Other Computer Related Services
Posted Date: Jun 5, 2020
Due Date: Jun 15, 2020
Solicitation No: TAX2020605-1
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Procurement Opportunity Search Detail

**Please Note** This opportunity was not issued by a DAS procurement program.
Please refer to the opportunity information in the attached document.

Opportunity Title

KANA EMAIL

Opportunity Description

Kana is an email system used for taxpayers to correspond with agents.

General Information
Commodity Category 1:
Computers, Software, Supplies & Services
Opportunity Type:
Request For Quote
Opportunity Status:
Active
Document/Bid #:
TAX2020605-1
Requesting Agency:
Taxation, Department of
Issued By:
Taxation, Department of
Associated PDF Files
Dates
Posted Date:
6/5/2020
Opening Date:
6/15/2020
Estimated Award Date:
7/1/2020
Procurement Programs
MBE Set Aside:
Yes
Open Market:
No

back

Attachment Preview

State of Ohio
Ohio Department of Taxation
4485 Northland Ridge Blvd
Columbus, OH 43229
REQUEST FOR QUOTE
The signed document must be submitted to receive consideration for
award.
BID NUMBER
q^uOMOMSMR
OPENING DATE/TIME (4:00 P.M.)
DATE: SJRJOMOM
BIDDER NAME
STREET ADDRESS Check if remit address is different and list on separate sheet
CITY
STATE
ZIP
Ohio Department Of Taxation
Attn: BUDGET AND FISCAL
4485 Northland Ridge Blvd
Columbus, OH 43229
COUNTY
TELEPHONE NO.
CONTACT PERSON
MBE/EDGE CERTIFICATE
NUMBER
TOLL FREE NO.
1-
FAX NO.
REQ./INDEX NO.
NOTICE DATE
BIDDER’S E-MAIL ADDRESS
SELECT YOUR PREFERRED METHOD OF RECEIVING PURCHASE ORDERS AND ENTER THE E-MAIL OR FAX NUMBER INFORMATION (ONLY SELECT ONE METHOD)
X E-Mail
Fax
In addition to the standard terms for payment, the payment terms for state agency(ies) will be 2%,10 Days, Net 30 Days unless
otherwise stated in the following space. If no discount is offered, bidder should circle “Net 30 Days”.
%,
Days, Net 30 Days
BILL TO:
SHIP TO:
Ohio Department of Taxation
4485 Northland Ridge Blvd
Columbus, OH 43229
Ohio Department of Taxation
4485 Northland Ridge Blvd
Columbus, OH 43229
DELIVERY REQUESTED
DELIVERY OFFERED (IF DIFFERENT)
F.O.B./DEST. P.P.D.
F.O.B./DEST. P.P.D.
OPEN MARKET
THIS REQUEST IS FOR:
Verint KANA secure Email for Fiscal Year OMON . (12 months)
cáëÅ~ä=vÉ~ê=ÄÉÖáååáåÖ=TJNJOM=ÉåÇáåÖ=SJPMJONK==
TIME OF PERFORMANCE: This contract will become effective on TJNJOMOM , or the date of the signature by the State of Ohio
on this contract, whichever is later. This contract shall remain in effect, until the work has been completed, or until terminated
as provided in this contract.
The signed request must be submitted MSLNRLOMOM by 4:00 o'clock p.m. on the above listed opening date to receive consideration for
award.
Please send questions to:
Delinda.lacey@tax.state.oh.us
Rev. 05092017
Page 4
CERTIFICATION STATEMENTS
I. Bidders claiming preference for Domestic Source End Products, the Ohio preference, and/or the Veteran Friendly Business
Enterprise (VBE) must complete the following information. Any bidder who intentionally submits false or misleading
information in an attempt to receive a bid preference will be immediately disqualified and may be subject to legal
action up to and including debarment. The state reserves the right to clarify any information during the evaluation process.
***BIDDERS MUST COMPLETE THE APPROPRIATE CERTIFICATION BELOW TO RECEIVE THE PREFERENCE.***
A. DOMESTIC PREFERENCE (BUY AMERICAN): Revised Code 125:11 and Administrative Code 123:5-1(K)
[Not applicable to “Excepted Products”]
1. Where is each product/services being offered mined, raised, grown, produced or manufactured?
United States:
(State) Canada
Mexico
(Go to B-1)
Other: (Specify Country)
(Go to A-2)
2. End product is manufactured outside the United States and at least 50% of the cost of its components are produced,
mined, raised, grown or manufactured within the United States. The cost of components may include transportation
costs to the place of manufacture and, in the case of components of foreign origin, duty whether or not a duty free
entry certificate is issued.
Yes (Go to Section B-1)
No (Go to Section A-3)
3. The Bidder hereby certifies that each end product, except the products listed below, is a domestic source end product
as defined in the Buy American Act and that components of unknown origin have been considered to have been
mined, produced, grown or manufactured outside the United States.
(Item)
(Country of Origin)
(Item)
(Country of Origin)
B. OHIO PREFERENCE (BUY OHIO): Revised Code 125:09 and Administrative Code 123:5-1-06
1. The products/services being offered are raised, grown, produced, mined or manufactured in Ohio.
Yes
No (Go to B-2)
2. Bidder has significant economic presence within the state of Ohio. Yes (Answer a, b, c, d below) No (Go to B-3)
a) Bidder has paid the required taxes due the state of Ohio Yes
No
b) Bidder is registered with the Ohio Secretary of State
Yes (Charter/Registration No.:
)
No
Questions regarding registration should be directed to (614) 466-3910 or visit their web site at:
http://sos.state.oh.us/
c) Bidder has ten or more employees based in Ohio or border state.
Yes No (Go to B-2d)
d) Bidder has seventy-five percent or more employees based in Ohio or border state. Yes No (Go to B-3)
3. Border state bidder:
Yes (Specify which state then go to B-2c): KY MI NY PA IN
No (Go to B-4)
4. Border state bidder: mined products mined in respective border state Yes
No Not Applicable
C. VETERANS PREFERENCE (BUY VETERAN): Revised Code 9.318 and Administrative Code 123:5-1-16
Is the bidder a certified Veteran Friendly Business Enterprise as defined in Administrative Code 123:5-1-01(KK)
Yes No
Rev. 05092017
Page 5
INQUIRIES: All inquiries should be submitted a minimum of 2 working days prior to the opening date through the Procurement website,
www.procure.ohio.gov. Locate the “Quick Links” menu on the right, select “Bid Opportunities Search”; Step 1, enter the “Bid Number;
Step 2, click “Search”; Step 3, click the “Document/Bid Number.” The “Submit Inquiry” button is at the bottom right of the Opportunity
Detail page. Bidders will not receive a personalized e-mail response to their question, nor will they receive notification when the
question is answered. Responses may be viewed by clicking the “View Q & A” button located beneath the “Submit Inquiry” button.
SPECIFICATIONS
Please review Specifications Requirements. Below is current product. Specifications must be similar.
ITEM
NO.
QTY.
1
1
PRICE SCHEDULE
UNIT
Ea.
DESCRIPTION
STANDARD Maint with 1 Application
License and 25 concurrent users, and 1
development Server.
BRAND/MODEL UNIT PRICE
VERINT
$0.00
EXTENDED
AMOUNT
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
SPECIAL CONTRACT TERMS AND CONDITIONS
General Requirements
Amendments to Contract Terms and Conditions
Amendments to Contract Standard Terms and Conditions. If the contract involves Supplies and/or Services, the following
Amendments to the Standard Contract Terms and Conditions do hereby become a part hereof. In the event that an amendment
conflicts with the Standard Contract Terms and Conditions, the Amendment will prevail.
Delivery & Acceptance
Delivery and Acceptance. If the contract involves Services, Services will be performed as set forth in the Contract and in accordance
with paragraphs S-7, S-8, and S-9 of the SUPPLEMENTAL CONTRACT TERMS AND CONDITIONS. The location of performance will
be noted on the purchase order issued by the participating agency. Payment for services rendered will occur upon the inspection and
written confirmation by the ordering agency that the services provided conform to the requirements set forth in the Contract. Unless
otherwise provided in the Contract, payment shall be conclusive except as to latent defects, fraud, or such gross mistakes as amount to
fraud.
General Requirements, Project Specific
Prevailing Wage
Prevailing Wage. If the contract involves Maintenance and Repair Services, the Ohio Department of Commerce has determined that
work identified in this bid and to be performed under contract is subject to the requirements of O.R.C. Sections 4115.03 to 4115.16,
Prevailing Wage. The prevailing wage scale, as published by the Ohio Department of Commerce, is herewith attached to and becomes
a part of this bid. Upon award of a Contract by the State, the successful bidder (“Contractor”), and all of his sub-contractors,
guarantees that the prevailing wage for the area, to include any adjustments thereto, as published by the Ohio Department of
Commerce, will apply to any workman assigned by him or all of his sub-contractors to this project. The ordering agency will serve as
prevailing wage coordinator and will be responsible for proper application of labor rates as required by the Ohio Department of
Commerce. Responsibilities of the Prevailing Wage Coordinator include, but are not limited to; setting up and maintaining payroll
Rev. 05092017
Page 6
reports, monitoring when payments of wages are made, receiving the Contractor’s complete payroll records of each employee,
establish procedures to monitor compliance, notify Contractor of any adjustment to the prevailing wage scales and report delinquencies
on the part of the Contractor. The successful bidder and all of his sub-contractors shall strictly comply with the wage provisions of the
contract.
Supportive Documentation and Samples.
Product Samples, non-mandatory submission.
Product Samples. If the contract involves Supplies, the bidder(s) may be required to submit samples of the supplies being offered.
The samples will be used in the evaluation process to determine the lowest responsive and responsible bidder. If not included as part
of its bid response, the bidder will be required to provide the samples within
calendar days after notification. After award of the
contract, the samples will be used as a basis of comparison with actual product delivered under contract. Any variation between the
samples and product being delivered will be considered as an event of default. Any variations between the samples and actual product
being delivered that are due to manufacturer changes may be acceptable and shall require prior written approval from the State.
Evaluation: If the contract involves Supplies or Services, use one of the following clauses and modify as necessary.
Evaluation. The contract will be awarded to… (insert language as to how the bids will be evaluated or choose an option below:)
Evaluation. The contract will be awarded to the bidder whose bid/quote is determined to be the most advantageous to the State as
determined by the State.
Evaluation. The contract will be awarded to the lowest responsive and responsible bidder as determined by the State.
Award: If the contract involves Supplies or Services, use one of the following clauses and modify as necessary.
(Line Item)
Contract Award. The contract will be awarded to the lowest responsive and responsible bidder by line item.
(Low Lot Total)
Contract Award. The contract will be awarded to the lowest responsive and responsible bidder by low lot total. Low lot total will be
determined by multiplying the unit cost by the estimated usage listed in the bid and then adding each of the totals together to arrive at a
total for all items. Failure to bid all items may result in the bidder being deemed not responsive.
Firm Fixed-Price Contract
Firm-Fixed-Price Contract.: If this contract involves Supplies and/or Services, the contract is a Firm Fixed-Price Contract. The
Contractor(s) is required to provide to the using agency supplies or services at the listed price(s) for the duration of the contract, and
any extensions thereto.
http://das.ohio.gov/Divisions/EqualOpportunity/MBEEDGECertification/tabid/134/default.aspx
CONTRACTOR DISCLOSURE CERTIFICATION
Disclosure of Subcontractors / Joint Ventures (See Standard Contract Terms and Conditions, Section (roman numeral) V.
General Provisions:, Paragraph Q.,). If the contract involves Supplies and/or Services, the Agency may elect to remove the
last sentence if not using the Standard Terms and Conditions which includes termination paragraphs.
List names of subcontractors who will be performing work under the Contract.
The Bidder agrees that no changes will be made to this list of subcontractors without prior written approval of the State. Any attempt by
the Bidder/Contractor to change or otherwise alter subcontractors without prior written approval of the State, will be deemed as a
Rev. 05092017
Page 7
default. If a default should occur, the State will seek all legal remedies as set forth in the Terms and Conditions which may include
immediate cancellation of the Contract.
STATE OF OHIO
INSTRUCTIONS, TERMS AND CONDITIONS
I-1. Bids are a Public Record. Once bids have been opened they may be considered public record as defined in Ohio Revised Code
(“O.R.C.”) Section 149.43 and are subject to inspection and copying. Bidder may request that certain information, such as trade secrets
or proprietary data, be designated as confidential and not considered as public records. Such requests must be accompanied by the
statutory exemption from Ohio’s Public Records Act, Chapter 149 of the O.R.C. Any confidential material shall accompany the bid in a
sealed container marked “confidential”, and shall be readily separable from the bid in order to facilitate public inspection of non-
confidential portion. Prices, makes, models, catalog numbers of items offered, deliveries and terms of payment shall not be considered
as confidential. The decision as to whether or not such trade secrets or proprietary data shall be disclosed at the bid opening rests
solely with the State.
I-2. Bids are Firm for 90 Days. Unless stated otherwise, once opened all Bids are irrevocable for ninety (90) days. Beyond ninety
(90) days, bidder will have the option to honor their Bid or make a written request to withdraw their Bid from consideration.
I-3. Bid Preparation. The State of Ohio assumes no responsibility for costs incurred by the Bidder prior to the award of any Contract
resulting from this Bid. Total liability of the State is limited to the terms and conditions of a resulting Contract.
I-4. Suspension and Debarments. The State will not award a contract for supplies or services, funded in whole or in part with Federal
funds, to a person who has been suspended or debarred from doing business with the State of Ohio or who appears on the Federal List
of Excluded Parties Listing System https://www.sam.gov/portal/public/SAM/
I-5. Registration with the Secretary of State. The Bidder certifies that the Bidder is:
(A) an Ohio corporation that is properly registered with the Ohio Secretary of State; or
(B) a foreign corporation, not incorporated under the laws of the State of Ohio, but is registered with the Ohio Secretary of State
pursuant to O.R.C. Sections 1703.01 to 1703.31, as applicable.
Any foreign corporation required to be licensed under O.R.C. Sections 1703.01 to 1703.31, which transacts business in the State of
Ohio, without being so licensed, or when its license has expired or been canceled, shall forfeit not less than $250 nor more than ten
thousand dollars. No officer of a foreign corporation shall transact business in the State of Ohio, if such corporation is required by
O.R.C. Sections 1703.01 to 1703.31 to procure and maintain a license, but has not done so. Whoever violates this is guilty of a
misdemeanor of the fourth degree.
I-6. Certification Regarding Contract Eligibility With Other Governmental Entities. The Bidder certifies that Bidder has not, within
the last seven (7) years been the subject of any government action to limit the Bidder's right to do business with the government. If the
Bidder cannot so certify, the Bidder must provide a written explanation with the bid response.
I-7. Non-Collusion Certification. The Bidder certifies that he/she is (sole owner, partner, president, secretary, etc.) of the party
making the forgoing bid; that such bid is genuine and not collusive or sham; that bidder has not colluded, conspired or agreed, directly
or indirectly, with any bidder or person, to put in a sham bid; or colluded or conspired to have another not bid and has not in any
manner, directly or indirectly, sought by agreement or collusion, or communication or conference, with any person to fix the bid price of
its bid or any other bidder, or to fix any overhead, profit or cost element of the bid price, or of that of any other bidder, or to secure any
advantage against any bidder or any person or persons interested in the proposed contract and that all statements contained in the bid
are true; and further, that the Bidder has not, directly or indirectly, submitted this bid, or the contents thereof, or divulged any related
information or data to any association or to any member or agent of any association.
I-8. Electronic Commerce Program. The State of Ohio is an active participant in E-Commerce to include Electronic Data Interchange
(EDI). This program will benefit both the State and the Contractor by reducing time delays in receiving invoices and making payments
that are associated with the existing manual processes. The Contractor is encouraged to move toward compliance with electronic
commerce technologies, as this will be the preferred method of doing business with the State of Ohio. Information regarding E-
Commerce is available on the Office of Budget and Management’s website at http://obm.ohio.gov/StateAccounting/edi/default.aspx
I-9. Use of Social Security Numbers as Federal Tax Identification Numbers. The State requires vendors and contractors wishing
to do business with the State to provide their Federal Taxpayer Identification Number to the Department. The Department does this so
that it can perform statutorily required “responsibility” analyses on those vendors and contractors doing business with the State and,
under limited circumstances, for tax reporting purposes. If you are a vendor or contractor using your Social Security Number as your
Federal Taxpayer Identification Number, please be aware that the information you submit is a public record, and the Department may
be compelled by Ohio law to release Federal Taxpayer Identification Numbers as a public record. If you do not want to have your Social
Security Number potentially disclosed as a Federal Taxpayer Identification Number, the Department encourages you to use a separate
Employer Identification Number (EIN) obtained from the United States Internal Revenue Service’s to serve as your Federal Taxpayer
Identification Number.
Rev. 05092017

Sign-up for a Free Trial, Government Bid Alerts

With Free Trial, you can:

You will have a full access to bids, website, and receive daily bid report via email and web.

Try One Week FREE Now

See Also

Reference Number Title Opening Date Contact 2020-52-03 Spent Ammunition Casing Removal and Recycle

Franklin County

Bid Due: 7/21/2020

Opportunity History Original Synopsis Sep 24, 2019 12:17 pm Solicitation Number : N0017419C0018

Department of the Navy

Bid Due: 9/09/2020

reference number title opening date contact 2020-52-03 Spent Ammunition Casing Removal and Recycle

Franklin County

Bid Due: 7/21/2020