Juvenile Justice Community-Based Re-Entry and Vocational and Career Support

Agency: State Government of Arkansas
State: Arkansas
Type of Government: State & Local
NAICS Category:
  • 541611 - Administrative Management and General Management Consulting Services
  • 624310 - Vocational Rehabilitation Services
Posted Date: Mar 20, 2020
Due Date: Apr 10, 2020
Solicitation No: 710-20-0003
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page

Current Bid Proposals

Bid Information
Bid Number: 710-20-0003
Agency: Arkansas Department of Human Services
Opening Date & Time: 04/10/2020 02:00 PM CDT
Description: Juvenile Justice Community-Based Re-Entry and Vocational and Career Support
Buyer's Email: chorsie.burns@dhs.arkansas.gov
Bid Documents PDF XLS Other
710-20-0003 RFQ
Response Packet
Appendix A - Catchment Area Map
Appendix B - Community Based Programs Funding Formula
Appendix C - WIOA Youth Worker 1
Appendix D - Youth Case Manager 2
Appendix E - TANF Contract Quarterly and Annual Report 2019-2020
Attachment A - Contract and Grant Disclosure Form
Attachment B - Written Questions
Attachment C - Performance Indicators
Attachment D - Terms and Conditions
Attachment E - Pro Forma Contract
Attachment F - Business Associate Agreement
Attachment G - DHS Organizational or Personal Conflict of Interest Clause

Attachment Preview

Bid Number:
Description:
STATE OF ARKANSAS
Department of Human Services
Office of Procurement
700 Main Street
Little Rock, Arkansas 72201
REQUEST FOR QUALIFICATION
BID SOLICITATION DOCUMENT
710-20-0003
SOLICITATION INFORMATION
Solicitation
Issued:
March 20, 2020
Juvenile Justice Community-Based Re-Entry and Vocational and Career Support Services
Agency:
Bid Submission:
Division of Youth Services
SUBMISSION DEADLINE FOR RESPONSE
April 10, 2020 @ 1:30PM CST
Bid Opening:
April 10, 2020 @ 2:00PM CST
Responses shall not be accepted after the designated bid submission date and time. In accordance with Arkansas Procurement Law
and Rules, it is the responsibility of Contractors to submit responses at the designated location on or before the bid submission date
and time. Responses received after the designated bid submission date and time shall be considered late and non-responsive. It is
not necessary to return "no bids.”
Delivery Address:
Drop off (walk in):
DELIVERY OF RESPONSE DOCUMENTS
Arkansas Department of Human Services
Attn: Office of Procurement
700 Main Street Slot W345
Little Rock, AR 72201
United States mail
(USPS):
Commercial
Carrier (UPS,
FedEx or USPS
Exp):
Bid’s Outer
Packaging:
Arkansas Department of Human Services
Attn: Office of Procurement
P.O. Box 1437 Slot W345
Little Rock, AR 72203-1437
Arkansas Department of Human Services
Attn: Office of Procurement
112 West 8th Street, Slot W345
Little Rock, AR 72201
Delivery providers, USPS, UPS, and FedEx deliver mail to OP’s street address on a schedule determined by
each individual provider. These providers will deliver to OP based solely on the street address.
Outer packaging must be sealed and should be properly marked with the following information. If outer
packaging of proposal submission is not properly marked, the package may be opened for bid identification
purposes.
Bid number
Date and time of bid opening
Contractor's name and return address
OP Buyer:
Email Address:
Department of Human Services CONTACT INFORMATION
Chorsie Burns
Buyer’s Direct
Phone Number:
chorsie.burns@dhs.arkansas.gov
DHS’s Main Number:
501-682-6327
501-396-6045
DHS Website:
OPS Website:
http://humanservices.arkansas.gov/about-dhs/op/procurement-announcements
http://www.arkansas.gov/dfa/procurement/bids/index.php
20160210
Bid Solicitation Document
Bid No. 710-20-0003
SECTION 1 - GENERAL INSTRUCTIONS AND INFORMATION
Do not provide responses to items in this section unless specifically and expressly required.
1.1 PURPOSE
The Arkansas Department of Human Services (DHS) Office of Procurement (OP) issues this Request for
Qualifications (RFQ) on behalf of the Division of Youth Services (DYS) to procure Juvenile Justice Community-
Based Re-Entry and Vocational and Career Support Services in each of the eleven (11) designated regions
(Appendix A).
Arkansas Code Annotated § 9-28-201 charges DYS, a division under DHS, with “responsibility to provide its youth
with appropriate services and programs to help decrease the number of juvenile offenders in the state and to create
a better future for the state's youth” while maintaining public safety.
These contracts will serve:
1. non-custodial juveniles at-risk of delinquency or Families in Need of Services (FINS) who have been referred
by the juvenile courts to the community-based program (CBP) to receive services;
2. adjudicated juveniles who are preparing for and have completed either DYS-contracted residential facilities
or residential/ group home placements provided by DYS requiring the planning and delivery of re-entry
services; and
3. juveniles not in DYS’s residential settings, who have been assessed as in need of vocational services and
career support with the goal of diversion or reduction of recidivism in re-entry.
1.2 TYPE OF CONTRACT
A. The term of this contract(s) shall be for one (1) year. The anticipated starting date for the contract is July 1,
2020. Upon mutual agreement by the Contractor and agency, the contract may be renewed by the Office of
Procurement (OP) on a year-to-year basis, for up to six (6) additional one-year terms or a portion thereof.
B. The total contract term shall not exceed more than seven (7) years.
C. Any resultant contract(s) of this Bid Solicitation shall be subject to State approval processes which may include
Legislative review.
1.3 ISSUING AGENCY
The OP, as the issuing office, is the sole point of contact throughout this solicitation process. Contractor questions
regarding this Bid Solicitation should be made through the OP Buyer as shown on page one of this document.
1.4 BID OPENING LOCATION
Bids submitted by the opening time and date shall be opened at the following location:
Department of Human Services
Office of Procurement
700 Main Street, DPW
Little Rock, AR 72201
Contractors wishing to attend the bid opening must report to the main entrance location, Arkansas Department of
Human Services, Donaghey Plaza South Building, 700 Main Street, Little Rock, Arkansas 72201 and check in with
the receptionist. All attendees are required to obtain security clearance upon entrance to the building by submitting
a current, valid photo ID, preferably a driver’s license, to the Security Officer at the reception area. The Security
Officer will issue a visitor’s badge which must be worn at all times. Before leaving the bid opening, visitors are
required to return the visitor’s badge to the Security Officer and retrieve their ID.
The receptionist is to contact the buyer, for the Contractor, for more detailed directions to the bid opening location
1.5 DEFINITION OF TERMS
A. The State Procurement Official has made every effort to use industry-accepted terminology in this Bid
Solicitation and will attempt to further clarify any point of an item in question as indicated in Clarification of Bid
Solicitation.
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Bid Solicitation Document
Bid No. 710-20-0003
B. Unless otherwise defined herein, all terms defined in Arkansas Procurement Law and used herein have the
same definitions herein as specified therein.
C. The words “bidder”, “Contractor”, “Contractor” and “prospective Contractor” are used synonymously in this
document.
D. The terms “Request for Qualifications”, “RFQ” and “Bid Solicitation” are used synonymously in this document.
E. The terms “buyer” and Issuing Officer” are used synonymously in this document.
F. “State” means the State of Arkansas. When the term “State” is used herein to reference any obligation of the
State under a contract that results from this solicitation, that obligation is limited to the State agency using such
a contract.
Collective Terms
Assessment
Case Management
Cognitive Behavioral
Treatment (CBT)
Curriculum
Comprehensive
Educational Support
Services
Community Service
Supervision
Definition
Formal administration of a validated risk/needs assessment, a validated trauma
screening, and a validated suicide/self-harm screening, or other validated
assessment tool other than a psychiatric or diagnostic assessment requiring state
licensure. Assessment services must be performed by bachelor’s degree or higher
staff who have been fully trained to administer any screening or assessment
instrument being administered, including any interpretation of results. All juveniles
must receive an initial validated risk/needs assessment, along with the Structured
Assessment of Violence in Youth (SAVRY) or Youth Level of Service/Case
Management Inventory (YLS/CMI™) assessment if the SAVRY has not been
administered within the last thirty (30) days of intake and no change of circumstances
has occurred. Reassessments must occur at a minimum of every six (6) months, but
may be administered more frequently if a documented, material change in
circumstances occurs (e.g., the juvenile is arrested on a new charge). Home
evaluations for Interstate Compact for Juveniles (ICJ) juveniles are not included in
this service type.
Direct or indirect intervention by bachelor’s degree or higher staff to identify
problems, needs, progress, or status of the juvenile or family member, or to assist
the juvenile or family in accessing or benefiting from services. May include activities
that occur without the juvenile or family member present. Examples include but are
not limited to home evaluation, in-person or telephone contact, case planning or
staffing, report writing, assisting client in completing applications, scheduling
appointments, placement referral, advocating for client with school or service
providers, and transporting juvenile or family member to an offsite activity. May also
include group activities with clients from two (2) or more separate cases, such as
accompanying a group on an incentive activity or checking attendance of several
students at the same school. Documentation of case management and services
must be present in each case file.
Incorporates research from cognitive restructuring theory, social skills development,
and the learning and use of problem-solving skills.
Works with DYS Educational staff to assist the juvenile and juvenile’s custodial
guardian/legal guardian with school re-entry if returning to local school district or a
private school setting. This includes assisting with school enrollment and monitoring
school progress and attendance. Assists with finding resources to complete GED or
obtain a GED in lieu of a high school diploma. Helps the juvenile to explore career
options, assist in enrollment in vocational/technical colleges or a two-(2) or four-(4)
year college/university.
Includes a court-ordered sanction or diversion program which provides a site or
referral for community service work and supervision of the juvenile on the work site
by program staff in a manner that achieves compliance with the established plan of
service.
Page 3 of 30
Bid Solicitation Document
Court Appearance
Day/Evening
Reporting
Diversion
Drug Screening
Electronic Monitoring
(EM)
Emergency Shelter
Field Evaluation
Frequency of Service
Bid No. 710-20-0003
Attending scheduled court hearings with or without a subpoena. Contractor staff with
knowledge of the case plan must attend all court hearings for DYS-committed
juveniles. Agreements among Contractors are permitted to provide local staff to
attend court hearings where practicable.
A non-secure (i.e., unlocked) alternative to secure confinement allowing juvenile to
report to a central location between designated times to receive supervision and
services, including educational supports, vocational supports, social skills,
independent living skills, and therapeutic services provided by the Contractor or
other agencies.
To redirect juvenile offenders from the justice system through programming,
supervision, and supports. The structure and operation of diversion programs vary,
but the overall goal is to address delinquent behavior informally in the community in
an effort to prevent subsequent offending.
The collection and analysis of a urine or cheek sample to determine if a juvenile is
using or under the influence of drugs.
Electronic system providing a surveillance officer with a real-time, periodic, or on-
demand report of a juvenile’s location, which may include alerts when the juvenile
leaves a designated area. Electronic monitoring may be used to enforce curfew or
as a sanction for violating terms of court orders.
Room, board, and incidental services for juvenile whose circumstances or
behavioral problems necessitate immediate removal from their homes or temporary
placement in the community until long-term residential arrangements can be made.
Emergency shelter can be used as a short-term alternative to detention, respite care
for a juvenile whose placement at home is at risk of disruption, step-down from DYS
residential treatment, or a temporary placement until permanent arrangements for a
juvenile can be made. Emergency shelter is limited to a maximum of sixty (60) days
in any one six (6) month period. Emergency shelter providers must have appropriate
licensure as a childcare facility and otherwise as required by state law. Staffing ratios
should be one (1) staff for every eight (8) juveniles or 1 to 8 during awake hours and
one (1) staff to every twelve (12) or 1 to 12 during sleeping hours and overnight.
Also known has as family and community assessment. The Field Evaluation consists
of six (6) sections: Juvenile Information, Family/Custodian Information, School
Information, Peer Information, Delinquency/FINS Information, and Health and Prior
Service Information, along with Comments and Recommendations. This Field
Evaluation must be completed by the appropriate community-based provider and
entered into Rite Track/Juvenile Justice Information System (JJIS) within seven (7)
calendar days from date of commitment to DYS custody.
How often a specific service is provided.
Interstate Compact
Juveniles (ICJ) Home
Evaluation
Independent Living
Skills
Interpreter Services
Juvenile Justice
Information System
(JJIS)
Mentoring
Completion of a walkthrough assessment of a potential placement for a juvenile
referred for probation or parole supervision under the terms of the Interstate
Compact for Juveniles (ICJ). This includes in-person visit to the home, interview of
the identified caregiver, and completion of the ICJ Home Evaluation form within
twenty (20) days of referral. The person completing the evaluation is not required to
be licensed.
Coaching of a juvenile age sixteen (16) or older to increase their capacity to live
independently and to integrate successfully as adults in the community. Skills taught
may include but are not limited to self-care, medication management, personal
financial management, household management, meal preparation, task completion,
time management, and interpersonal communication skills.
Consecutive interpreting which is used in one-to-one or small group settings to
facilitate communication between two (2) or more languages.
The DYS juvenile electronic case management and data collection database
system. Currently known as Rite Track.
A relational service by a qualified volunteer or paid adult who serves as positive role
model. Mentoring provides juveniles with mentors who can develop an emotional
bond with the mentee, have greater experience than the mentee, and can provide
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Bid Solicitation Document
Bid No. 710-20-0003
Rewards/Incentives
Sanctions
Transportation
Unit of Service
support, guidance, and opportunities to help juvenile succeed in life and meet their
goals (DuBois and Karcher, 2005). Mentoring relationships can be formal or
informal. The essential components include creating caring, empathetic, consistent,
and long-lasting relationships, often with some combination of role modeling,
teaching, and advising that allows the juvenile to benefit from the knowledge and
experience of the mentor to progress toward personal, academic, or social goals.
A set of integrated practices used consistently by all staff in all settings to promote
positive behavior. They may include the following: prize, perk, activity, or other
inducement to motivate a juvenile to achieve established goals or complete phases
of the case plan. Rewards/incentives should be established in writing in the case
plan or other document provided to the juvenile and family.
Consequences imposed by the court or part of a graduated sanctions grid developed
with the court and Contractor staff for juvenile’s non-compliance with terms of
diversion or aftercare. May include restrictions on activities, such as curfew, or
additional requirements to be met, such as written assignments or community
service hours. Sanctions should be established in writing in the case plan or other
document provided to the juvenile and family.
Transporting of a juvenile or family member to a placement or point of service or
activity on the case plan. Does not include staff travel to or from a point of service
when the client is not present in the vehicle. If client is being transported by car,
transporting staff must hold a valid driver’s license and current liability insurance.
Fifteen (15) minutes. It is used to report on the number of units provided for any
service delivered.
Vocational Services &
Career Support
Provides a Job and Career Coach who offers job readiness training, i.e., completing
applications, preparing a resume, searching for jobs, effective interpersonal skills,
time management, problem solving, and conflict resolution. Career support provides
supportive services to juveniles when they are transitioning to the labor market.
Services may include career assessments, exploration of career options, and
assistance in enrollment at vocational/technical colleges or enrollment in a two-(2)
or four- (4) year accredited college or university. Services must meet Temporary
Assistance for Needy Families (TANF) grant regulations.
1.6 DEFINITION OF REQUIREMENT
A. The words “must” and “shall” signify a Requirement of this solicitation and that Contractor’s agreement to and
compliance with that item is mandatory.
B. Exceptions taken to any Requirement in this Bid Solicitation, whether submitted in the Contractor’s response or
in subsequent correspondence, shall cause the Contractor’s response to be disqualified.
C. Contractor may request exceptions to NON-mandatory items. Any such request must be declared on, or as an
attachment to, the appropriate section’s Agreement and Compliance Page in the Response Packet. Contractor
must clearly explain the requested exception and should reference the specific solicitation item number to
which the exception applies. (See Agreement and Compliance Page.)
1.7 RESPONSE DOCUMENTS
A. Original Response Packet
1. The original Response Packet must be submitted on or before the bid submission deadline date and time.
2. One original Response Packet must be submitted for each of the regions bid.
3. Contractor may submit Response Packets for up to eleven (11) regions and must rank these in order of
bidder preference (1st choice, 2nd choice, etc.).
4. Each original Response Packet must be sealed in a separate envelope marked with the name of the
bidding entity, bid number, region bid and Contractor’s preference ranking if Contractor wishes to bid on
more than one region (1st choice, 2nd choice, etc.).
5. The Response Packet must include the following and, submitted in the following order:
Page 5 of 30

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