2024-07 - Judicial Center Fence

Agency: Habersham County
State: Georgia
Type of Government: State & Local
NAICS Category:
  • 238990 - All Other Specialty Trade Contractors
Posted Date: Feb 14, 2024
Due Date: Mar 13, 2024
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
2024-07 - Judicial Center Fence
Download Specifications: 2024-07 Judicial Center Fence (PDF)

Closing for Sealed Bid 2024-07 shall be Wednesday, March 13, 2024 at 3:00 PM.

Bid Packages for Sealed Bid 2024-07 will be opened Wednesday, March 13, 2024 at 3:00 PM in the Public Meeting Room.

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HABERSHAM COUNTY
Office of County Commissioners
130 Jacobs Way, Suite 302, Clarkesville, GA 30523
706-839-0200
www.habershamga.com
REQUEST FOR PROPOSALS
Habersham County Office of County Commissioners is soliciting proposals for
Judicial Center Fence
PROPOSALS DUE:
March 13, 2024
3:00 PM EST
SUBMIT PROPOSALS TO:
Habersham County
Purchasing, Finance Department
“Judicial Center Fence”
130 Jacobs Way, Suite 302
Clarkesville, GA 30523
purchasing@habershamga.com
706-839-0200
Office of County Commissioners
Judicial Center Fence
Proposal Due Wednesday March 13, 2024
3:00 PM EST
Table of Contents
Request for Proposal
RFP Timetable, Submittal Requirments, Qualifications & Experience, and Terms & Conditions…………………………………………1……………
Insurance Coverage Requirements…................................................…………………………………………………………………………3 …...………
Questions and Interpretations……………………………………………………………………………...…………………………………4……………
Instructions to Bidders………………………………………………………………………………………………………………………5……………
Map and Materials List………………………………………………………………………………………………………………………6……………
Bidders Declaration…………………………………………………………………………………………………………………………7……………
Non-Collusion Affidavit………………………………………………………………………………………………………………………8 …………
Certificate of Non-Discrimination……………………………………………………………………………………………………………9……………
W-9……………………..……………………………………………………………………………………………………………………10 ………..
E-Verify Affidavit and Agreement…………………………………………………………….………………………………………………11…………
Description
RFP released
Mandatory Pre-Bid Meeting
Deadline for proposal questions
Submittal deadline
Tentative award date
RFP Timetable
Date
February 14, 2023
February 20, 2024, at 2:00 PM
March 1, 2024, at 5:00 PM EST
Wednesday March 13, 2024 at 3:00 PM EST
April 15, 2024
Submittal Requirements
The MANDATORY pre-bid meeting will be held on Tuesday, February 20, 2024, at 2:00 PM,
EST, at the Habersham County Judicial Center located at 295 Llewellyn Street, Clarkesville, GA
30523.
Each bidder must submit their proposal, enclosed in a sealed envelope or box, and marked with
the bidders’ name, address and labeled: Judicial Center Fenceand addressed to:
Habersham County
Purchasing, Finance Department
130 Jacobs Way, Suite 302
Clarkesville, GA 30523
Proposals shall be received no later than 3:00 PM, Wednesday, March 14, 2024 at Habersham
County’s Administration Building at 130 Jacobs Way, Suite 302 Clarkesville, GA 30523, at
which time and place all proposals will be publicly opened and acknowledged.
Hand delivered copies may be delivered to the above address ONLY between the hours of 8:00
AM and 5:00 PM, Monday through Friday, to the Board of Commissioners Office, Room No.
337 located on the top floor, excluding holidays observed by the Habersham County Board of
Commissioners. For a complete listing of holidays, please visit http://www.habershamga.com.
Qualifications and Experience
Proposals must provide the following information to establish the qualifications and experience of
the Bidder:
1. Certification that the Bidder or its officers or any predecessor companies are not under any part
of the Bankruptcy Act nor ever filed under the Bankruptcy Act within the previous seven years.
Additionally, bidder must have been in business one or more years.
Terms & Conditions
1. The initial term of a contract awarded as a result of this RFP shall be from date of award
through installation and completion of Judicial Center Fence.
2. This RFP is for a Judicial Center Fence as specified in the instructions to bidders, equivalents
will be considered.
3. Submittals received after the due date and time will not be considered. Modifications
received after the due date will not be considered. Habersham County Government assumes
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no responsibility for the premature opening of a proposal not properly addressed and
identified, and/or delivered to the improper designation.
4. Habersham County reserves the right to reject any and all proposals. The County will not
discriminate against any vendor submitting a bid because of race, creed, color, national origin,
or handicap. The County is an equal opportunity employer.
5. Habersham County encourages all proposers to promote opportunities for diverse business,
including Minority Business Enterprises (“MBE”), Female Business Enterprises (“FBE”), and
Small Business Enterprises (“SBE”) to included as sub-consultants and/or bidders. However,
nothing herein should be construed to indicate that a MBE, FBE, or SBE may not apply and
be selected independently. MBEs, FBEs, and SBEs that meet request for qualifications of this
RFP are encouraged to submit their request for proposal for consideration.
6. Habersham County reserves the right to exercise discretion and apply its judgment with respect
to all bid proposals submitted. The County also reserves the right to reject all proposals, either
in part or in its entirety, or to request and obtain, from one or more of
consulting firms submitting proposals, supplementary information as may be necessary for
County staff to analyze the bids proposals.
7. Habersham County may elect to award a contract in multiple phases, as is deemed to be in the
County’s best interest. Should the County award projects in phases, the County reserves the
right to award the phases to the same firm. All proposals submitted in response to the RFP
become property of Habersham County and public records and will be subject to public view.
8. All proposals shall constitute, for a period of 120 calendar days from date of award, an
irrevocable offer to provide the goods/services set forth in the specifications and proposal.
9. At no time shall the successful vendor reproduce Habersham County’s logo, return address or
any other identifying or proprietary information for any other purpose. Also, the vendor shall
not use Habersham County in any advertisements without the written consent of the County.
Refer to http://www.habershamga.com/document_center?fid=277&ysnDC=1 to download a
copy of the Application for Permission to Use County Logo.
10. Habersham County Government is tax exempt. The selected vendor will be provided with
Habersham County’s Sales and Use Tax Certificate of Exemption number upon request.
11. All bidders will be required to provide a Certificate of Insurance as proof of insurance and
Workman’s Compensation while under contract with Habersham County. Workman’s
Compensation Insurance should be required by the State of Georgia.
12. Information provided within bidder’s proposal are subjected to open records request per
Georgia Law. For more information, please visit http://www.habershamga.com/open-records-
request-cfm.
13. Habersham County follows the purchasing policies and procedures adopted on December 14,
2015 through Habersham County Ordinance to Chapter 1, Article 4, Division 2. Refer to
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http://www.habershamga.com/document_center.cfm?fid=339&ysnDC=1 for complete
document.
14. Three (3) references of similar projects will be required in the submittal package.
15. All necessary permits will be required to be properly obtained. Please note, all permits fees
will be waived.
Insurance Coverage Requirements
ALL BIDDERS MUST FURNISH PROOF OF LIABILITY INSURANCE, WORKER’S
COMPENSATION LIABILITY INSURANCE, AND ANY OTHER INSURANCE REQUIRED
BY APPLICABLE STATE, FEDERAL, AND ADMINISTRATIVE LAW.
Such proof shall be submitted with the bid/qualification and show evidence of insurability
satisfactory to Habersham County as to form and content. If the bid is selected by the County, the
Bidder must maintain, at a minimum, the insurance policies and minimums indicated in the
selected bid. If the Bidder maintains broader coverage and/or higher limits than shown in the bid,
Habersham County shall be entitled to coverage for the higher limits maintained by the Bidder.
Any and all Insurance Coverage(s) and Bonds required under the terms and conditions of
the contract shall be maintained during the entire length of the contract, including any extensions
or renewals thereto, and until all work has been completed to the satisfaction of Habersham
County. Evidence of said insurance coverages shall be provided on or before the inception date of
the Contract.
Bidder shall provide written notice to Habersham County immediately if it becomes aware
of or receives notice from any insurance company that coverage afforded under such policy or
policies shall expire, be cancelled or altered.
Certificates of Insurance are to list Habersham County Government, its’ Officers, Officials
and Employees as an Additional Insured (except for Workers’ Compensation and Professional
Liability). This insurance shall apply as Primary Insurance before any other insurance or self-
insurance, including any deductible, non-contributory, and Waiver of Subrogation provided in
favor of Habersham County. If Habersham County shall so request, the Bidder will furnish the
County for its inspection and approval such policies of insurance with all endorsements, or
confirmed specimens thereof certified by the insurance company to be true and correct copies.
The obligations for the Bidder to procure and maintain insurance shall not be constructed
to waive or restrict other obligations. It is understood that neither failure to comply nor full
compliance with the foregoing insurance requirements shall limit or relieve the Bidder from any
liability incurred as a result of their activities/operations in conjunction with the Contract and/or
Scope of Work.
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