JOC For Building and Facilities Construction Services

Agency: Town of Gilbert
State: Arizona
Type of Government: State & Local
NAICS Category:
  • 236220 - Commercial and Institutional Building Construction
Posted Date: Jul 2, 2019
Due Date: Jul 24, 2019
Solicitation No: 319001120
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JOC For Building and Facilities Construction Services
  • RFP Number: 319001120
  • Start Date: 07/01/2019 2:16 PM
  • Close Date: 07/24/2019 2:00 PM




06/27/2019




Post Date Item Document Format
07/01/2019 JOC for Building and Facilities Construction Services

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REQUEST FOR STATEMENT OF QUALIFICATIONS FROM
JOB-ORDER-CONTRACTORS FOR
BUILDINGS AND FACILITIES SERVICES
Project Name:
Contract Number:
Deadline:
Submittal Location:
Gilbert Staff Contact:
RFQ available at:
Buildings and Facilities Job Order Contract
319001120
July 24, 2019
Gilbert Civic Center, Town Hall Administration Building, 50 East Civic
Center Drive, Gilbert, Arizona 85296
Town of Gilbert Website ONLY (at no charge)
http://www.gilbertaz.gov/rfp
1.0 REQUEST FOR STATEMENTS OF QUALIFICATIONS
The Town of Gilbert invites qualified firms to submit a Statement of Qualifications (SOQ) for the
above referenced Project. The JOC Contractor selected will be the firm who can provide the best
value to the Town and who are the most qualified based on the selection criteria in this RFQ as
determined by the Town in its sole discretion.
Solicitation Transparency Policy: Beginning on the date this Solicitation is issued and
continuing until either the date a contract is awarded or this Solicitation is withdrawn by Gilbert,
all persons or entities who respond or intend to respond to this Solicitation, including without
limitation their employees, agents, representatives, partners, subcontractors, consultants, joint
venturers, members, lobbyists, or attorneys (collectively, “Proposers”), shall only discuss matters
associated with this Solicitation with the Procurement Officer designated in this Solicitation and
shall not have any direct or indirect contact about this Solicitation with any other Town staff or
Town official, including, without limitation, members of the evaluation panel, the Town
Manager, Deputy Town Managers, the Mayor, or any member of the Gilbert Town Council. As
long as the subject matter of the Solicitation is not discussed, Proposers may continue to conduct
business with Gilbert.
Notwithstanding the foregoing, Proposers may discuss this Solicitation with the Mayor or a
member of the Gilbert Town Council, provided such meetings are scheduled through the
Procurement Officer listed on this Solicitation, conducted in person at Gilbert Civic Center,
Town Hall Administration Building, 50 East Civic Center Drive, Gilbert, Arizona 85296, and are
posted as open meetings by the Town Clerk at least twentyfour (24) hours prior to the scheduled
meetings. The posted notice shall identify the participants and the subject matter, as well as
invite the public to participate.
This policy is intended to create a level playing field for all Proposers, assure that contracts are
awarded in public, and protect the integrity of the selection process. Proposers who violate this
policy shall be disqualified from participating in this Solicitation.
2.0 INSTRUCTIONS
Sealed Statements of Qualifications will be received at the Gilbert Civic Center, Town Hall
Administration Building, 50 East Civic Center Drive, Gilbert, Arizona 85296 until 2:00 p.m.
MST, July 24, 2019. One (1) original and six (6) paper copies of the SOQ, together with one (1)
electronic copy on a USB flash drive as a single .pdf document that is PC readable, labeled and
not password protected, must be submitted in a sealed envelope clearly marked: “SOQ for Job-
Order-Contract: Project Name: Buildings and Facilities Job Order Contract, Contract Number:
319001120. Any Statement of Qualifications received at the wrong location, unsealed or
after the time specified will not be accepted and shall be returned without being opened. It
is the firm’s responsibility to assure Statements of Qualifications are received at the above
location on or before the specified time.
The SOQ shall include a one-page cover letter plus a maximum of ten (10) pages to address the
SOQ criteria specified (including organization chart) and Past Performance Verification form.
Resumes of key personnel may be attached as an additional exhibit and will not count toward the
10-page limit.
Please be advised that failure to comply with the following criteria will result in
disqualification:
Receipt of submittal by the date and time specified.
Receipt of submittal at the proper location.
Receipt of a sealed submittal package.
The number of originals and/or copies of the submittal specified.
Adherence to maximum page requirements.
Acknowledgement of all addenda in the cover letter.
Supplemental resumes are not allowed.
Adherence to the maximum page criteria is critical; each page side (maximum 8-1/2” x 11”) with
criteria information will be counted. Pages and tabs that have photos, charts, graphs or criteria
information will be counted towards the maximum number of pages. The minimum allowable
font size shall be 11.
A pre-submittal conference will be held on July 10, 2019, at 10:00 a.m. at the Gilbert Civic
Center, Town Hall Administration Building, 50 East Civic Center Drive, Gilbert, Arizona
85296, Room 300. Attendance at this meeting is highly recommended since vital information
necessary to the understanding of the Project and the selection process will be discussed.
The Town will use a Two-Step selection process as authorized by ARS Section 34-603F. Step
One is described in Section 5.0. Step Two is described in Section 6.0. The overall process is as
follows:
1. Firms submit SOQs in accordance with this document
2. SOQs are scored and 3 to 5 firms are shortlisted
3. All shortlisted firms will receive a Request for Technical and Cost Proposals
4. Shortlisted firms submit a sealed Technical Proposal and a sealed Cost Proposal
Form No. 5.1.2.1
Notice of RFQ for JOC Projects 2 step
Revised: December 13, 2018 (jfb)
2
3.0 GENERAL DESCRIPTION OF PROJECT
Town intends to enter into a job-order-contract (“JOC”) with a qualified contractor for the
following services: Buildings and Facilities. This JOC will have a term of one year, with 2 one
year renewal options following the first year.
This contract may provide services for maintenance, repair, and minor and major new
construction services (including related preconstruction and design services) for a wide range of
Town building and facility related projects, including but not limited to, the following types of
work:
Buildings, additions, and building repairs
Tenant Improvements
Mechanical, electrical and plumbing
Heating, ventilating and air conditioning
Roofing
Flooring
Masonry
Painting
Ancillary related site improvements including concrete, utilities and landscaping work as
necessary.
4.0 SCOPE OF WORK
During the terms of the JOC, Work is performed as a series of individual Job Orders. Each Job
Order, initiated by Town, is defined cooperatively by Town and JOC Contractor. A scope,
schedule and price are agreed upon for the Job Order. The price for each Job Order will be based
on the RS Means Facilities Construction price book, excluding Division 1.
The Project consists of providing the following services: The general responsibilities of the JOC
Contractor are outlined in the attached pro forma Job-Order-Contract. Specific responsibilities
will be set forth in a Job Order. The total amount for the JOC shall not exceed $5,000,000
annually. No individual Job Order shall exceed $1,000,000.
5.0 STEP ONE: CONTENTS AND SCORING OF SOQS AND CREATION OF FINAL LIST
5.1 Contents of SOQ: Statements of qualifications shall be scored in accordance with this Section
5.0 and contain the following information:
5.1.1 Project Understanding: Response must demonstrate your comprehension of the objectives for
the JOC Program. Do not merely duplicate the anticipated Scope of Work described in this
Request for Qualifications (RFQ).
Describe and demonstrate your firm’s/team’s comprehension of the goals and
objectives of this Project.
Discuss whether the description of the project is sufficiently explicit.
Form No. 5.1.2.1
Notice of RFQ for JOC Projects 2 step
Revised: December 13, 2018 (jfb)
3
Discuss the major issues your team has identified on this Project and how you
intend to address those issues.
Define any assumptions made in formulating criteria response.
5.1.2 Schedule and Cost Control Ability: Response must demonstrate firm’s ability to manage a Job
Order schedule throughout all phases of the Project. Describe the method(s) your proposed team
will employ for this Project.
5.1.3 Quality Control Ability: Response must demonstrate firm’s ability to provide quality control
oversight of job-order-contact’s activities throughout all phases of the Contract. Describe the
method(s) your proposed team will employ for this Project.
5.1.4 Subcontractor Selection Plan: Describe your firm’s method for selecting subcontractors.
5.1.5
Firm Experience and Capability for Work: The SOQ shall list up to five (5) projects,
including JOC, Design-Bid-Build, Design-Build and CM@R projects, awarded to your firm for
similar Services during the last three (3) years (Arizona projects are preferred). For each project
provide the project description, client name and contact, award date (note if pending),
construction costs, status of completion, and estimated completion date. As part of the selection
process, Town will consider the size and complexity of the Project under consideration, the
resource investment of the firm in other current projects, and the amount of previous work
recently performed.
Provide an organization chart showing Key Personnel identified in 5.1.5 and 5.1.6 below. The
chart shall indicate lines of authority, points of contact, and percentage of weekly times that each
individual will be committed to this Project.
5.1.6
Proposed Project Manager: Response must name the Project Manager directly responsible
and engaged in the Project. Describe the Project Manager’s specific qualifications and experience
directly related to the proposed job-order-contract. A response prepared specifically for this
Project is required. Focus on the proposed Project Manager’s specific duties and responsibilities
and how project experience is relevant to the proposed Project.
Identify the employer.
Include professional registrations if applicable.
Indicate length of time with firm.
Indicate state of residency.
Describe the individuals’ qualifications in terms of education and experience,
including design management experience and any particular style and skills that
will benefit this project.
List a minimum of three similar projects in scope and complexity for which the
individual has had design managerial responsibility.
List professional references (contact persons and telephone numbers) for the
projects listed above.
Discuss both current and potential time commitments of the proposed Project
Manager to all clients.
Form No. 5.1.2.1
Notice of RFQ for JOC Projects 2 step
Revised: December 13, 2018 (jfb)
4
5.1.7
Proposed Project Staff: Response shall name the Key Personnel from the firm, and its
consultants, who will perform the functions deemed necessary to accomplish the Work for the
proposed Project. Describe the work to be performed by each key staff member and detail their
specific qualifications and experience directly related to the proposed contract. A response
prepared specifically for this Project is required. Focus on the individuals’ specific duties and
responsibilities and how project experience is relevant to the proposed Project. For each Key
Personnel of the firm and its consultants who will be involved in the Project provide the
information requested below.
Identify the employer.
Include professional registrations if applicable.
Indicate length of time with firm.
Indicate state of residency.
Identify the Key Personnel’s responsibility on the proposed Project.
Describe the individuals’ qualifications in terms of education and experience,
including design experience and any particular style and skills that will benefit
this Project.
List a minimum of two similar projects for which the individual has had similar
responsibility.
List professional references (contact persons and telephone numbers) for the
projects identified above.
Discuss both current and potential time commitments of the Key Personnel
members to all clients.
5.1.8 Past Performance Verification Form (PPVF)
Town desires to receive feedback on past performance of your projects. Mail or fax a copy of
the attached Past Performance Verification form to Public/Private Agencies (PPVF), for which
you have substantially completed similar work, to fill out a copy of the PPVF for three (3)
similar projects. Provide this form to the Owner, or Owner’s representative, directly
responsible for oversight of the project to complete and submit via email prior to the date and
time listed on the form.
Do not submit a PPVF form to the Town of Gilbert for past projects performed in
Gilbert. All PPVF forms must be for work done for other agencies.
Please list the agency or firm name, address, phone number and contact information for the
Agency that will be providing the Past Performance Verification Form and include as an
appendix to the SOQ. Past Performance Verification Forms will only be accepted from the
Agencies listed on the Past Performance Verification form.
Zero points will be awarded for projects:
If Past Performance Verification form is not included in the SOQ.
If a PPVF is received after the date and time specified on the form.
If a project is not listed on the Past Performance Verification form.
If a project submitted is not substantially complete.
If the firm submitting was not the prime contractor.
Form No. 5.1.2.1
Notice of RFQ for JOC Projects 2 step
Revised: December 13, 2018 (jfb)
5

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