Janitorial/Custodial Services

Agency: State Government of Virginia
State: Virginia
Type of Government: State & Local
NAICS Category:
  • 561720 - Janitorial Services
Posted Date: Sep 23, 2020
Due Date: Oct 19, 2020
Solicitation No: RFP 2020-01 FACILITIES-1
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RFP 2020-01 FACILITIES-1
  • Janitorial/Custodial Services
  • Status: Open
  • Time Left:25 days
  • Closing: 10/19/20 2:00 PM
  • Issued: 9/23/20 9:30 AM
  • Last Amended:
  • Buyer:Terri Allison
  • terri.allison@powhatan.k12.va.us
  • 804-598-5700

  • Issued By:Powhatan County Public Schools
  • Type:Request for Proposals (RFP)
  • Category:Non-Professional Services - Non-Technology
  • Work Location: Powhatan County
  • Web Address:https://powhatan.k12.va.us
  • Pre-Bid Conference: 10/12/20 10:00 AM Mandatory Pre-Bid Conference
  • Open Responses:
  • Description:Seeking proposals from qualified Janitorial/Custodial Service Providers (hereinafter referred to as Provider/s) to perform custodial services for five (5) of its schools, Administration Building (Pocahontas Landmark Center) and Powhatan Transportation Facility for a total of seven (7) facilities.

Attachments
Attachment Size Description Posted On Type
REQUEST FOR PROPOSALS - Contracted Custodial Services - Appendices A-C.pdf (342.3 KB) Request for Proposal for Contracted Janitorial Services 09/23/20 Solicitation
REQUEST FOR PROPOSALS - Contracted Custodial Services - Appendix D.pdf (13.6 MB) RFP Appendix D 09/23/20 Solicitation
RFP for Contracted Custodial Services -Appendix E -Powhatan Co. Govt. Buildings Specifications.pdf (210.8 KB) Appendix E 09/23/20 Solicitation
RFP for Contracted Custodial Services - Powhatan County Public Schools & Powhatan County.pdf (231.14 KB) Request for Proposal for Contracted Janitorial Services 09/23/20 Solicitation

Attachment Preview

APPENDIX "A"
Routine Tasks
1. Classrooms, Preparation Areas, and Laboratories.
2. Auditorium,Library, Offices, and Conference Rooms
3. Custodial and Storage Closets, and Mechanical Spaces.
4. Restrooms, Locker Rooms, and Shower Rooms.
5. Gymnasium.
6. Entrances, Lobbies, Hallways,Corridors, and Stairwells.
7. Cafeterias, Lunchrooms, Multi-Purpose Room, and Lounges.8.
Special Building Instructions
Standard Custodial Procedures are to be developed by the Contractor and submitted to
the Division's Representative for review (see section 1-23),to insure that these tasks
are effectively completed in accordance with the specifications of both the custodial
products/equipment being used and the surface/ building component on which it is
being used.
Daily Custodial Routines (or schedules) are to be developed by the Contractor and
submitted to the Division representative for review (see section 1-23), to insure that
these tasks are uniformly and effectively completed in accordance with these
specifications MSDS sheets are to be properly displayed. All other Right-To-Know
procedures are to be strictly followed (see section 1-23).
Itis to the mutual best interest of both the School and the Contractor to keep the
entrance areas free of dirt and litter;it is not necessary to clean dirt from inside a
building that is not allowed to enter.
"Spot Wet Mop" means to mop floor with a minimum of furniture moving/removal.
"Wet Mop Entire Floor" means to move/remove all the furniture and clean the
entire area.
Markerboards, chalkboards and trays and erasers are to be cleaned twice a week,
where applicable.
1. Classrooms, Preparation Areas, and Laboratories.
x DryMopFloor
ROUTINE CLEANING DAILY WEEKLY MONTHLY AS
REQUIRED
Spot Wet Mop xxWet Mop Entire Floor x
Scrub&Re-coat Floor x​ ​Spray,Buff&Polish xWash Tables/Desks/Chairs x
x Remove Graffiti from Desksx​ ​Empty Pencil Sharpener(s)
x Empty Trash/Recycle
Containers
Clean/Dust Windowsill
Baseboard,& Moldings
s,
x
Wash Chalk Boards/ Trays Twi​ ​ce/​ ​Wk
Clean Door(s)(1)Glass &Hardware
(interior&exterior)​ ​Spot Wash Walls,
x
Remove Graffiti
x
Clean Windows, Interior Twice/Wk
Clean/ Dust Window Blinds Twice/ Mo.Clean/ Dust Fan Blades Twice/ Mo.​ ​ Clean
Vents xCleanTrashCans xClean Lights x
CleanSinks&Sanitize
x
Fountains
Clean Shelving & Built-in
x
Furniture
x Complete High Dusting
Clean Classroom Lavatories ** ** ** ****See #4."Restrooms,Locker Rooms, and Shower
Rooms"
CARPETED SPACE (ALTERNATE)
ROUTINE CLEANING​ ​DAILY WEEKLY MONTHLY AS REQUIRED
Vacuum Floor x
SpotClean x
x​ ​ ExtractEntire Floor (I) Clean using a Disinfecting Detergent
2. Auditoriums, Libraries, Offices, and Conference Rooms:
ROUTINE CLEANING DAILY WEEKLY MONTHLY AS
REQUIRED
Dry Mop Floor xSpot Wet Mop x​ ​Wet Mop
Entire Floor x
Scrub & Re-coat Floor x​ ​Spray,Buff&Polish Twice/Mo.​ ​Wash Tables/Desks/Chairs x
Remove Graffiti from Desks x​ ​Empty Pencil Sharpener(s) x
Empty
x
Trash/Recycle
Containers
Wash Chalk Boards/Trays x
Clean Windows, Interior x
CleanDoor(s)Glass& Hardware (interior &
exterior) Spot WashWalls, Remove Graffiti x
x
Clean/ Dust Window Blinds Twice/ Mo.Clean/ Dust Fan Blades Twice/ Mo. Clean
Ventsx​ ​CleanTrashCans x​ ​Clean Lights xClean Sinksx
Built-inFurniturexDusting Shelving & Cleaning
x
Spot Clean Upholstered
Furniture
Complete High Dusting x
Clean Interior Lavatories ** **** ** ** See #4. "Restrooms, Locker Rooms, and
Shower Rooms"
CARPETED SPACE (ALTERNATE)
ROUTINECLEANING DAILY WEEKLY MONTHLY AS REQUIRED
Vacuum Floor x
Spot Clean x
Extract Entire Floor **
** Once during the winter break, in addition to the Summer cleaning ,at a minimum.ill
Clean using aDisinfecting Detergent
3. Custodial and Storage Closets, and available Mechanical Spaces:
ROUTINE CLEANING DAILY WEEKLY MONTHLY AS REQUIRED
Clean, Dry & Odor Free x
Dry Mop Floor x
Spot Wet Mop x
Wet Mop Entire Floor x
Scrub & Re-coat Floor x​ ​Remove Graffiti xEmpty Pencil Sharpener(s) x
Empty
Trash/Recycle
Containers
reduce odor)
x
Clean Mops and x
Equipment
(maintenance to
Clean Windows, Interior x
Clean Door(s) Glass &
x
Hardware (interior & exterior)
Spot Wash Walls, Remove
x
Graffiti
Clean Vents x
CleanTrash Cans x​ ​Clean Lights xClean Sinks x
Complete High Dusting x
Clean Interior Lavatories ** ** ** **** See #4. "Restrooms, Locker Rooms.and
Shower Rooms"
4. Restrooms, Locker Rooms, and Shower Rooms:
ROUTINE CLEANING DAILY WEEKLY MONTHLY AS
REQUIRED
Dry Mop Floor xWetMopEntireFloor x
Clean and Sanitize all Fixturesx
Scrub&Re-coatFloor x​ ​Remove Graffiti x
Empty Trash/Recycle Clean andRe-fill
Containers
Soap&Paper
Dispensers
x
x
Clean Mirrorsx
x Clean Windows, Interior
CleanDoor(s)Glass Soap,Stains,&Graffit
& Hardware (interior i
& exterior) Spot xx
Wash
Walls,Remove
(walls&stalls)xClean All Vertical Surfaces
Machine Scrub/ Power Stalls; Remove
Wash/ DisinfectFloorsResidue, Soap Scum & Shower Room
Scrub/ Power Wash/ Marks
x
Disinfect Walls &
x
(exteriors)x
Clean&ScrubLockers
Clean Vents xCleanTrashCansx
Clean Lights x​ ​CompleteHighDusting x
(1) Clean using a Disinfecting Detergent
5. Gymnasium:
ROUTINE CLEANING DAILY WEEKLY MONTHLY AS REQUIRED
GYMNASIUM
Dry Mop Floor using mop 3X
treated with approved
solution WetMopSpills/Spots
x
(cold/ damp mop&dry)
Extend Bleachers, Damp In-Door
x
Mop
Season
Floorboards&Isles,DampWipx
e Seats(1)

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