24-25-014 James F. Ingram Justice Center Elevators 3 & 5

Agency:	City of Danville
State:	Virginia
Type of Government:	State & Local
Posted Date:	Aug 12, 2024
Due Date:	Sep 18, 2024
Solicitation No:	RFP 24-25-014
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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Proposal #

Title:

REQUEST FOR PROPOSAL

RFP 24-25-014

James F. Ingram Justice Center Elevators 3 & 5

Pre-Bid Meeting:

A Pre-Bid Meeting will be held August 27, 2024, 10:00 AM, 427

Patton St., Danville, VA. 24541, Second Floor Conference Room or

by Zoom at

https://zoom.us/j/96057958710?pwd=ubGziaBo64xtm9ad1SezIXp9

cO7FBo.1

Last Day for Questions: Questions may be submitted in writing via email to:

purchasing@danvilleva.gov until 5:00 PM, September 5, 2024.

Proposal Closing Date:

Sealed Proposals shall be accepted no later than September 18,

2024, at 4:00PM at the Purchasing Department, 427 Patton Street,

Room 304, Danville, VA 24541

Direct Inquiries to:

Carol Henley, Director of Purchasing

(434) 799-6528

purchasing@danvilleva.gov

City Project Representative: Tyler J. High

(434) 799-5245, hightj@danvilleva.gov

TABLE OF CONTENTS

1.0

General Conditions

2.0

Scope of Work

3.0

Supplemental General Conditions

RFP 24-25-014

4.0

James F. Ingram Justice Center Elevators 3 & 5

Drawings and Project Manual

RFP 24-25-014

“James F. Ingram Justice Center Elevators 3 & 5’’

1.0 GENERAL CONDITIONS

1.1

Intent: Secure Virginia-licensed contractor for the James F. Ingram Justice Center

Elevators 3 & 5 as described in the contract documents. The project location is 401

Patton Street, Danville, VA 24541“

1.2 Sealed Proposals must be received in the Purchasing office no later than 4:00PM,

September 18, 2024, mail to:

City of Danville

Purchasing Department

427 Patton Street, Room 304

Danville, VA 24541

1.3 Pre-bid Conference: A pre-bid conference will be held on August 27, 2024 , 10:00 AM,

427 Patton St., Danville, VA. 24541, Second Floor Conference Room.

1.4 Bid Inquiries: The last day for questions will be September 5, 2024, at 5:00 PM

Email Carol Henley at purchasing@danvilleva.gov

1.5 Bonds: 5% Bid bond; 100% performance and payment bonds.

1.6 Time of Completion: Elevator #5 (180) calendar days. Elevator #3 (120) additional calendar days.

Total (300) calendar day should add alternate be awarded.

1.7 Liquidated Damages: $400 dollars per calendar day.

1.8 Owner’s Representative: Project Manager Tyler J. High, hightj@danvilleva.gov

1.9 Code: All work performed shall conform to the Virginia Uniform Building Code.

1.9 Retainage: In making payments, there shall be retained five percent (5%) of the

estimated amount until final completion and acceptance of the contract work.

RFP 24-25-014

2.0 SCOPE OF WORK

James F. Ingram Justice Center Elevators 3 & 5

2.1 The contractor shall provide all labor, materials, equipment, supervision, & incidentals necessary

to perform work as detailed in the project manual and drawings as prepared by Dewberry found in

Section 4 Drawings and Project Manual.

3.0 SUPPLEMENTAL GENERAL CONDITIONS

3.1 Compliance: The Contractor shall comply with the provisions of the following:

The City of Danville’s “Standard Requirements & Instructions for Bidding”, Version

2.0, dated April 5, 2015. Copies may be obtained from the Purchasing Office or by

downloading from the City’s website “Finance Department, Purchasing Division.

3.2 Award Criteria:

A. The award will be made to the proposal conforming to the RFP and will be most

advantageous to the city. Lump sum bid, project schedule and other factors will be

considered, including but not limited to, statement of qualifications, project approach, quality,

etc. The selection committee will make a recommendation of the top-ranked respondent.

Danville may elect to make award without conducting formal interviews if one firm is

determined to be the most qualified.

B. The City reserves the right to reject any or all offers and to waive informalities and minor

irregularities in offers received.

3.3 Authority:

A. The Director of Purchasing as the designee of the City Manager has the sole

responsibility and authority for negotiating, placing, and when necessary, modifying

each and every invitation to bid, purchase order or other award issued by the City of

Danville. In the discharge of these responsibilities, the Director of Purchasing may be

assisted by assigned buyers. No other City officer or employee is authorized to order

supplies or services, enter into purchase negotiations, or in any way obligate the

government of the City of Danville for any indebtedness. Any purchases contrary to

these provisions and authorities shall be void and the City shall not be bound thereby.

B. This procurement process, including withdrawal of bids and appeal or protests, is governed

by the "PROCUREMENT CODE OF THE CITY OF DANVILLE, VIRGINIA". Copies of the

Procurement Code may be obtained by writing the City of Danville Purchasing Department,

427 Patton St. Room 304, Danville, Virginia 24541 and by downloading from the City’s

website, Finance Department, Purchasing Division. The City of Danville does not

discriminate against faith-based organizations.

C. Enforcement: This Agreement and the performance hereof shall be governed by and

enforced under the laws of the Commonwealth of Virginia, and if legal action by either party

is necessary for or with respect to the enforcement of any or all the terms and conditions

hereof, then exclusive venue therefore shall lie in the City of Danville, Virginia.

RFP 24-25-014

3.4 Proposal Preparation:

James F. Ingram Justice Center Elevators 3 & 5

Proposals must be written in ink or typewritten, no more than five (5) one side pages (not including

bid proposal sheets) and shall be submitted on company letterhead. Submit four (4) hard copies.

Proposals should include the following information:

A. A brief history of the company

B. Statement of Qualifications – A detailed description of no more than five (5) similar projects

successfully completed by the company in the past to five (5) years. Include the name and

contact information of each client.

C. Project Approach – A detailed description of how the company proposes to approach the

project.

D. Project Schedule outlined.

E. Lump Sum Bid for project as indicated in the contract documents, including all trades.

F. Letter stating willingness to be interviewed on site at the City of Danville and provide

documentation to interested parties.

G. Envelopes containing bids must be sealed and marked in the lower left-hand corner RFP 24-

25-014 “James F. Ingram Justice Center Elevators 3 & 5” and submitted to the office

indicated on title page.

Unsigned proposals will not be accepted. No proposal may be considered if received after the time

shown on Title Page. Offerors are expected to examine all instructions and specifications. Failure

to do so will be at the Offeror's risk. Erasures or other changes must be initialed by the person

signing the proposal. Envelopes containing proposals should be marked in the lower left-hand

corner with the invitation number and the words RFP 24-25-014 “James F. Ingrams Justice Center

Elevators 3 & 5” and submitted to the office indicated on the title page.

H. SCC Number:

Contractors organized as a stock or nonstock corporation, limited liability company,

business trust, or limited partnership or registered as a registered limited liability partnership

shall be authorized to transact business in the Commonwealth as a domestic or foreign

business entity if so required by Virginia Title 13.1 or Title 50 or as otherwise required by law.

A Contactor organized or authorized to transact business in the Commonwealth pursuant to

Virginia Title 13.1 or Title 50 shall include in its bid or proposal the identification number issued

to it by the State Corporation Commission. Any bidder or offeror that is not required to be

authorized to transact business in the Commonwealth as a foreign business entity under Title

13.1 or Title 50 or as otherwise required by law shall include in its bid or proposal a statement

describing why the bidder or offeror is not required to be so authorized.

3.5 Bidder Eligibility:

A. Bidders are required to submit evidence that they have practical knowledge of the

particular work bid upon and that they have the financial resources to complete the

proposed work. Failure on the part of any Bidder to carry out previous contracts

satisfactorily, or lack of experience or equipment necessary for the satisfactory and

timely completion of this Project, may be deemed sufficient cause for disqualification of

said Bidder.

RFP 24-25-014

James F. Ingram Justice Center Elevators 3 & 5

B. The Bidder must readily and independently document that the Bidder possesses the

experience, equipment and financial resources necessary for a timely and

professional completion of this project.

C. Irregular Bid Proposals: Bid proposals shall be considered irregular for the following

reasons:

1. If the bid is on a form other than that furnished by the City, if the City’s form is

altered, or if any part of the proposal form is detached.

2. If there are unauthorized additions, conditional or alternate pay items, or

irregularities of any kind which make the proposal incomplete, indefinite, or

otherwise ambiguous.

3. If the bid does not contain a unit price for each pay item listed in the proposal.

4. If the bid contains unit prices that are obviously unbalanced.

5. If the bid is not accompanied by the proposal guaranty specified by the City.

D. Withdrawal of Bid Due to Error:

1. A bidder for a City construction contract, other than a contract for construction or

maintenance of public highways, may withdraw his bid from consideration, if the

price bid was substantially lower than the other bids due solely to a mistake therein,

provided the bid was submitted in good faith and the mistake was a clerical mistake,

as opposed to a judgment mistake, and was actually due to an unintentional

arithmetic error or an unintentional omission of a quantity of work, labor, or material

made directly in the compilation of the bid, which unintentional arithmetic error or

unintentional omission can be clearly shown by objective evidence drawn from

inspection of original work papers, documents, and materials used in the

preparation of the bid sought to be withdrawn.

2. The bidder shall give notice in writing of his claim of the right to withdraw his bid within

two (2) business days after the conclusion of the bid opening procedure.

E. Disqualification of Bidder: A bidder shall be considered disqualified for any of the

following reasons:

1. Submitting more than one proposal from the same partnership, firm, or

corporation under the same or different name.

2. Evidence of collusion among bidders. Bidders participating in such collusion shall

be disqualified as bidders for any future work of the City until any such

participating bidder has been reinstated by the City as a qualified bidder.

3. If the bidder is considered to be in “default” for any reason.

This page summarizes the opportunity, including an overview and a preview of the attached documents.

Bid Number:	RFP 24-25-014
Bid Title:	24-25-014 James F. Ingram Justice Center Elevators 3 & 5
Category:	Construction Services Bids
Status:	Open

24-25-014 James F. Ingram Justice Center Elevators 3 & 5

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