Jail Control System

Agency: City of Pasadena
State: Texas
Type of Government: State & Local
NAICS Category:
  • 238210 - Electrical Contractors and Other Wiring Installation Contractors
  • 541511 - Custom Computer Programming Services
  • 541512 - Computer Systems Design Services
Posted Date: Jun 24, 2020
Due Date: Jul 20, 2020
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
bid# bid name release date due date
20-017 Jail Control System
06/24/2020 07/20/2020

Attachment Preview

PURCHASING OFFICE
1149 ELLSWORTH DR., SUITE 400
PASADENA. TEXAS 77506
713-475-5532
FAX 713-920-7938
SUBMIT TO:
CITY OF PASADENA
CITY SECRETARY’S OFFICE
1149 Ellsworth DR., SUITE 200
PASADENA, TX 77506
MAILING DATE
June 24, 2020
Request for Proposal (RFP)
TITLE
Jail Control System
NUMBER
20-017
PROPOSAL WRITER
Barbara Hamlett
PRE-PROPOSAL DATE, TIME AND LOCATION
CLOSING DATED & TIME
July 20, 2020 by
4:00 P.M.
CST
NAME OF PARTNERSHIP, CORPORATION OR INDIVIDUAL
N/A
TAXPAYER IDENTIFICATION NUMBER
MAILING ADDRESS
CITY-STATE-ZIP
NO BID: If not submitting a proposal, state reason below and return one copy of this
form
PH:
EMAIL:
FX:
WEB ADDRESS:
TOTAL PROPOSAL AMOUNT:
Proposals are firm for Acceptance for 90 days
Yes
No
Other
Delivery: Calendar days after receipt of Purchase Order:
days (ARO)
Payment Terms:
%, net
I certify that this proposal is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a proposal for
the same materials, supplies, or equipment and is in all respects fair and without collusion or fraud. I agree to abide by all conditions of this proposal
and certify that I am authorized to sign this proposal for the proposer. In submitting a proposal to the City of Pasadena the proposer offers and agrees
that if the proposal is accepted, the proposer will convey, sell, assign or transfer to the City of Pasadena all rights, titles and interest in and to all causes
to action it may now or hereafter acquire under the Anti-trust laws of the United States and the State of TX for price fixing relating to the particular
commodities or services purchased or acquired by the City of Pasadena. At the City’s discretion, such assignment shall be made and become effective at
the time the City tenders final payment to the proposer.
AUTHORIZED SIGNATURE
DATE
PRINTED NAME/TITLE
Addendum #1
Please initial by all that apply. I acknowledge receipt of the following addendum
Addendum #2
Addendum #3
Addendum #4
Please note the following:
This page must be completed and returned with your proposal.
Proposals must be submitted in a sealed envelope, and marked with proposal number &
closing date.
Proposals received after the above closing date and time will not be accepted.
Commodity Code: 680-72, 936-23, 936-57
CITY OF PASADENA
PURCHASING OFFICE
RFP # 20-017
Legal Notice
NOTICE TO PROPOSERS
RFP NO. 20-017
The City of Pasadena, Texas intends to purchase and invites you to submit a sealed proposal for:
Jail Control System
Sealed proposals, one (1) original and four (4) copies, will be received by the City of Pasadena, Texas on or before 4:00 p.m.
CST, Monday, July 20, 2020 in the Office of the City Secretary, 1149 Ellsworth Dr., Suite 200, Pasadena, Texas 77506.
Proposals will be publicly opened and read on Tuesday, July 21, 2020 at 3:00 p.m. in Room 236, 2nd floor, City Hall, 1149
Ellsworth Dr., Pasadena, TX 77506.
Request for Proposal documents may be obtained via the Internet by contacting DemandStar.com or from the City of Pasadena
Purchasing Department web page at www.pasadenatx.gov. If you do not have Internet access, you may obtain the documents
by contacting the Purchasing Office at 1149 Ellsworth Dr., Pasadena, Texas, 77506, (713) 475-5532.
Proposals may be either mailed or hand delivered to the City Secretary’s Office, 1149 Ellsworth Dr., Suite 200, Pasadena, TX
77506. Any proposals received after the above stated time will be returned to the proposer unopened.
The City Council reserves the right to waive any informalities or minor irregularities; reject any and all bids/proposals which are
incomplete, conditional, obscure, or which contain additions not allowed for; accept or reject any bids/proposal in whole or in part
with or without cause; and accept the bid/proposal which best serves the City.
CAUTION: It is the bidder’s/proposer’s responsibility to ensure that bids/proposals are received in the City Secretary’s Office prior
to the date and time specified above. Receipt of a bid/proposal in any other City office does not satisfy this requirement.
Published in the Pasadena Citizen & on the City of Pasadena Website
Publish: June 24, 2020 & July 1, 2020
Commodity Code: 680-72, 936-23, 936-57
CITY OF PASADENA
PURCHASING OFFICE
TABLE OF CONTENTS
RFP # 20-017
STANDARD PURCHASE DEFINITIONS (RFP) .......................................................................................................... 1
GENERAL REQUIREMENTS FOR PROPOSALS ......................................................................................................2
SPECIAL CONDITIONS.............................................................................................................................................10
SPECIFICATIONS ......................................................................................................................................................12
EVALUATION OF PROPOSALS ...............................................................................................................................15
PROPOSAL PRICING SHEET...................................................................................................................................16
PROPOSER INFORMATION SHEET ........................................................................................................................21
DEVIATION & COMPLIANCE SIGNATURE FORM..................................................................................................22
PROPOSER'S STATEMENT REGARDING BONDS AND INSURANCE COVERAGE COMPLIANCE..................23
NON-COLLUSION AFFIDAVIT..................................................................................................................................24
SOLICITATION QUESTIONNAIRE............................................................................................................................25
BIDDER REFERENCES.............................................................................................................................................26
LOCAL BIDDER PREFERENCE CLAIM FORM .......................................................................................................27
FOR DISADVANTAGED BUSINESS ENTERPRISES ONLY ...................................................................................29
PROPOSER QUESTIONAIRE & CHECKLIST ..........................................................................................................30
BID/PROPOSAL LABEL............................................................................................................................................31
APPENDIX A ..............................................................................................................................................................32
ATTACHMENT A - BASIC INSURANCE REQUIREMENTS ....................................................................................33
ATTACHMENT B - INDEMNITY CLAUSE ...............................................................................................................35
Commodity Code: 680-72, 936-23, 936-57
CITY OF PASADENA
PURCHASING OFFICE
RFP # 20-017
STANDARD PURCHASE DEFINITIONS (RFP)
The City will use the following definitions in instructions to bidders, terms and conditions, special provisions, technical specifications and any other
solicitation documents.
Whenever a term defined by the Uniform Commercial Code, as enacted by the State of Texas, is used in the Contract, the UCC definition shall
control, unless otherwise defined in the Contract.
1. Addendum means a written instrument issued by the
Contract Awarding Authority that modifies or clarifies the
Solicitation prior to the Due Date. “Addenda” is the plural
form of the word.
2.
Alternate Bid means multiple Bids with substantive
variations from the same Bidder in response to a
Solicitation.
3.
Appropriate, Appropriated, or Appropriation means the
adoption by the City Council of the City of a budget for a
fiscal year that includes payments to be made under the
Contract during the respective fiscal year.
4.
Bid is a complete, properly signed response to an invitation
for bid, which if accepted, would bind the Bidder to perform
the resultant Contract.
compliance with all City ordinances concerning the
purchasing process.
16. Lowest Responsible Bidder means the Bidder submitting
Lowest Responsible Bid.
17. Non-Professional Services are services performed that are
not of a professional nature such as lawn care, security,
janitorial, etc.
18. Offer means a complete signed response submitted to the
City in response to a Solicitation including, but not limited to,
a Bid submitted in response to an Invitation for Bid, a
proposal submitted in response to a Request for Proposal,
a quote submitted in response to a Request for Quotation,
or a statement of qualifications and interest submitted in
response to a Request for Qualifications.
5.
Bidder is a person, firm, or entity that submits a Bid in
response to a Solicitation. Any Bidder may be represented
by an agent after submitting evidence demonstrating the
agent’s authority. The agent cannot certify as to his own
agency status.
6.
Bid Guaranty guarantees that the Bidder (a) will not
withdraw the Bid within the period specified for acceptance,
and (b) will execute a Contract and furnish required bonds
and any necessary insurance within the time specified in the
Solicitation, unless a longer time is allowed by the City. The
guarantee will be returned to the Bidder upon execution of
a Contract
7.
Bids are responses to an Invitation for Bids.
8.
City means the City of Pasadena, a Texas home-rule
municipal corporation.
19. Pre-Bid Conference means a conference conducted by the
Purchasing Office, held in order to allow Bidders to ask
questions about the proposed Contract and particularly the
Contract specifications.
20. Professional Services means services that use skills that
are predominantly mental or intellectual, rather than
physical or manual such as accounting, architecture, land
surveying, law, medicine, optometry, professional
engineering, etc.
21. Purchase Order is an order placed by the Purchasing Office
for the purchase of Goods or Services written on the City’s
standard Purchase Order form and which, when accepted
by the Bidder, becomes a contract. The Purchase Order is
the Bidder’s authority to deliver and invoice the City for
Goods or Services specified, and the City’s commitment to
accept the Goods or Services for an agreed upon price.
9.
Construction means the construction, repair, rehabilitation,
alteration, conversion or extension of building, parks,
utilities, streets or other improvements or alterations to real
property.
10. Contractor means the person, firm or entity selling goods or
services to the City under a Contract.
11. Deliverables means the goods, products, materials, and/or
services to be provided to the City by a Bidder.
22. Services include all work or labor performed for the City on
an independent contractor basis other than construction.
23. Solicitation means, as applicable, an Invitation for Bid,
Request for Proposal, Request for Qualifications or a
Request for Quotation.
24. Subcontractor means a person, firm or entity providing
goods or services to a Bidder to be used in the performance
of the Bidder’s obligations under the Contract.
12. Due Date means the date and time specified for receipt of
Bids.
13. Goods are supplies, materials, or equipment.
25. Unbalanced Bid means a Bid that is based on prices which
are significantly less than cost for some bid items and
significantly more than cost for other
14. Invitation for Bid (IFB) means a Solicitation requesting
pricing for a specified Good or Service which has been
advertised for Bid in a newspaper.
15. Lowest Responsible Bid means the Bid meeting all
requirements of the specifications, terms, and conditions of
the Invitation for Bid resulting in the lowest cost to the City
in a total cost concept or based solely on price, taking into
consideration the financial and practical ability of the Bidder
to perform the Contract, past performance of the Bidder, and
1
Commodity Code: 680-72, 936-23, 936-57
CITY OF PASADENA
PURCHASING OFFICE
RFP # 20-017
GENERAL REQUIREMENTS FOR PROPOSALS
These instructions are standard for all contracts for commodities or services issued through the City of Pasadena Purchasing
Department. General Requirements apply to all advertised bids/proposals; however, these may be superseded, whole or in part,
by the SPECIAL CONDITIONS OR OTHER DATA CONTAINED HEREIN.
READ THIS ENTIRE DOCUMENT CAREFULLY. FOLLOW ALL INSTRUCTIONS. YOU ARE RESPONSIBLE FOR FULFILLING
ALL REQUIREMENTS AND SPECIFICATIONS. BE SURE YOU UNDERSTAND THEM.
1. ANTI-LOBBYING PROVISION
DURING THE PERIOD BETWEEN THE PROPOSAL MAILING DATE AND THE CONTRACT AWARD, PROPOSERS,
INCLUDING THEIR AGENTS AND REPRESENTATIVES, SHALL NOT DIRECTLY DISCUSS OR PROMOTE THEIR
PROPOSAL WITH ANY MEMBER OF THE PASADENA CITY COUNCIL OR CITY STAFF EXCEPT IN THE COURSE OF
CITY-SPONSORED INQUIRIES, BRIEFINGS, INTERVIEWS, OR PRESENTATIONS, UNLESS REQUESTED BY THE
CITY.
THIS PROVISION IS NOT MEANT TO PRECLUDE PROPOSERS FROM DISCUSSING OTHER MATTERS WITH CITY
COUNCIL MEMBERS OR CITY STAFF. THIS POLICY IS INTENDED TO CREATE A LEVEL PLAYING FIELD FOR ALL
POTENTIAL PROPOSERS, ASSURE THAT CONTRACT DECISIONS ARE MADE IN PUBLIC, AND TO PROTECT THE
INTEGRITY OF THE PROPOSAL PROCESS. VIOLATION OF THIS PROVISION MAY RESULT IN REJECTION OF THE
PROPOSER S PROPOSAL...
2. POTENTIAL CONFLICTS OF INTEREST
An outside consultant or contractor is prohibited from submitting a bid/proposal for services on a CITY of PASADENA
project of which the consultant or contractor was a designer or other previous contributor, or was an affiliate, subsidiary,
joint venture or was in any other manner associated by ownership to any party that was a designer or other previous
contributor. If such a consultant or contractor submits a prohibited bid/proposal, that bid/proposal shall be disqualified on
the basis of conflict of interest, no matter when the conflict is discovered by CITY of PASADENA.
3. GOVERNING FORMS
In the event of any conflict between the terms and provisions of these requirements and the specifications, the specifications
shall govern. In the event of any conflict of interpretation of any part of this overall document, the City’s interpretation shall
govern.
4. GOVERNING LAW
This bid/proposal solicitation is governed by the competitive bidding requirements of the CITY and Texas Local Government
Code §252, as amended. Bidders/Proposers shall comply with all applicable federal, state and local laws and regulations.
Bidder/Proposer is further advised that these requirements shall be fully governed by the laws of the State of Texas and
that the CITY of PASADENA may request and rely on advice, decisions and opinions of the Attorney General of Texas and
the City Attorney concerning any portion of these requirements.
5. APPLICABLE LAW AND VENUE
Any agreement resulting from this RFP shall be construed according to the laws of the State of Texas. The City and vendors
agree that the venue for any legal action under this agreement shall be the Harris County, Texas. In the event that any
action is brought under any agreement resulting from the RFP in Federal Court, the venue for such action shall be in the
Federal Judicial District of Harris County, Texas.
6. IMMIGRATION REFORM and CONTROL ACT (IRCA)
The Immigration Reform and Control Act (IRCA), also Simpson-Mazzoli Act (Pub.L. 99-603, 100 Stat. 3359, signed by
President Ronald Reagan on November 6, 1986) is an Act of Congress which reformed United States immigration law. The
Act made it illegal to knowingly hire or recruit illegal immigrants (immigrants who do not possess lawful work authorization),
required employers to attest to their employees' immigration status, and granted amnesty to certain illegal immigrants who
entered the United States before January 1, 1982 and had resided there continuously. The Act also granted a path towards
legalization to certain agricultural seasonal workers and immigrants who had been continuously and illegally present in the
United States since January 1, 1982.
7. INTERLOCAL PARTICIPATION
7.1. The City may enter into Interlocal Cooperation Purchasing Agreements with other governmental entities or
governmental cooperatives (hereafter collectively referred to as “Entity” or “Entities”) to enhance the City’s
purchasing power. At the City’s sole discretion and option, City may inform other Entities that they may acquire
items listed in this Invitation for Bids (hereafter “IFB”). Such acquisition(s) shall be at the prices stated herein, and
shall be subject to bidder’s acceptance. Entities desiring to acquire items listed in this IFB shall be listed on a rider
attached hereto, if known at the time of issuance of the IFB. City may issue subsequent riders after contract award
setting forth additional Entities desiring to utilize this bid. VENDOR shall sign and return any subsequently issued
2

Sign-up for a Free Trial, Government Bid Alerts

With Free Trial, you can:

You will have a full access to bids, website, and receive daily bid report via email and web.

Try One Week FREE Now

See Also

2021-134 Annual Contract for Traffic Control Equipment 2021-134 Notice of Intent 2021-134 Bid

Tarrant County

Bid Due: 8/02/2021

Project 20-104-ABL Laundry Boilers, Heat Detectors, Generators, HVAC Equip at the Abilene SSLC

State Government of Texas

Bid Due: 8/26/2021

Metal Detectors Solicitation ID: IW070188-A | Due Date: 8/13/2021 | Due Time: 3:00

State Government of Texas

Bid Due: 8/13/2021

Bid Information Type BTU - Request for Bid - Manual Status Issued Number

Brazos County

Bid Due: 8/04/2021