J85 Intermediate Level Maintenance Program

Agency: Department of the Air Force
State: Oklahoma
Type of Government: Federal
FSC Category:
  • J - Maintenance, Repair, and Rebuilding of Equipment
NAICS Category:
  • 336412 - Aircraft Engine and Engine Parts Manufacturing
Posted Date: Oct 11, 2017
Due Date:
Solicitation No: J85_ERRC
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Solicitation Number :
J85_ERRC
Notice Type :
Presolicitation
Synopsis :
Added: Dec 29, 2016 5:14 pm Modified: Jan 30, 2017 9:08 am Track Changes
NOTE: CHANGE IN START TIME FOR INDUSTRY DAY. CHANGE TO CHECK IN TIME AT 8:45AM AND START TIME OF 9:00AM CST.

J85 Engine Regional Repair Center (ERRC) Industry Day - 31 January 2017:


Tinker Air Force Base will conduct a J85 Engine Regional Repair Center (ERRC) Intermediate Level Maintenance Competitive Contract Industry Day on 31 January 2017 from 9:00 a.m.to 5:00 p.m. CST at the Tinker Business & Industrial Park, Conference Room A located at 2601 Liberty Parkway, Midwest City, OK U.S.A. 73110 phone number 405-733-4949. The purpose of the event is to provide information on the J85 Intermediate Level Maintenance program, inform industry of potential program requirements, competition timelines, and to provide a Question & Answer / networking opportunity.


The Government will provide information about the program and requirements in the morning and have individual briefings by appointment only lasting NO MORE than 30 minutes in the afternoon on a first scheduled basis within allowed afternoon times. If you desire an individual briefing, contact Ms. Carrie Williams at carrie.williams.7@us.af.mil , no later than 20 January 2017. All questions will be required to be in writing. Additional question forms will be provided at the conference. The questions and answers will be posted prior to release of the Request For Proposal. This announcement is not a contract, Request For Proposal, a promise to contract, or a commitment of any kind on the part of the Government. The Air Force will not assume liability for costs incurred by an attendee or for travel expenses or marketing efforts; therefore, attendee cost in response to this notice is not considered an allowable direct charge to the Government.


Industry Day Registration:


Registration will be conducted in advance; doors will open at 8:45 a.m. CST, 31 January 2017. Registration is open to United States Government Agencies and their Contractors only. Attendees are required to identify their nationality and their positions within the company they represent. This is a no-fee event and seating is limited. Five attendees will be allowed, per Company CAGE code. Registration Forms should be sent by 20 January 2017 to Ms. Carrie Williams at carrie.williams.7@us.af.mil . An email confirmation will be sent upon receipt along with directions to the meeting location. Late registration and "walk-in" requests will NOT be permitted. Attendees must present a CURRENT photo ID (driver's license, military ID, company ID or passport) matching the attendee information submitted via the Registration Form to gain entry into the event.


Attendees are encouraged to arrive early to permit sufficient time for check-in. This is an UNCLASSIFIED event; no clearances are required. Information presented at the event will be made available to offerors unable to attend via the same process used for Specification requests.


Companies responding to this request should indicate whether they are a large, small business, small disadvantaged business, woman-owned business, HUBZONE small business and/or service disabled veteran-owned small business. Please inform us if your company intends to perform the work as the prime contractor or if you desire to subcontract with a prime contractor. Ensure your response contains your company's name, street address, cage code, DUNs number, point of contact with phone number, email address, and company web page URL. All responses must be unclassified. The Government will not reimburse any preparation costs.


Comments, Clarifying Questions, and Responses:


Unclassified written comments and questions regarding the J85 engine program shall be submitted by 20 January 2017 to Ms. Carrie Williams at carrie.williams.7@us.af.mil .


Questions should be limited to matters not involving classified and/or business proprietary matters. At any time after receipt of comments/questions, the Government reserves the right to contact respondents for further clarification of the submittal. A potential Bidder's List will be compiled from responses to the RFI and Industry Day registrations. Additionally, questions received from potential offerors and Government responses will be posted through FedBizOps after Industry Day. Any additional updates and timelines will be posted through FEdBizOpps.


Government Contracting Office Address:


AFLCMC/LPSK, Building 3001, 3001 Staff Drive, STE 2AA-103C Tinker AFB, Oklahoma 73145-3001 United States Primary Point of Contact: Carrie Williams, carrie.williams.7@us.af.mil Phone 405-734-6724.


J85 Intermediate Level Maintenance Program Industry Day 31 January 2017, 9:00 a.m. - 5:00 p.m. CST Midwest City, Oklahoma U.S.A. Tinker Business & Industrial Park, 2601 Liberty Parkway Midwest City, OK 73110 is open to United States Government Agencies and their Contractors Only.
31 January 2017, J85 Industry Day Registration Form:


Company Name: ___________________________________


Company Address: _________________________________


Business Designation (Large, Small):___________________


Cage Code: _______________________________________


DUNs Number: ____________________________________


Point of Contact: ___________________________________


Telephone: _______________________________________


Fax: ____________________________________________


Email: ___________________________________________


Attendee(s). Provide full name (last name, first name, middle name, and any pre-fix / suffix) information for all attendees:


Name ___________________________________________


Birthday__________________________________________


Driver's License Number_____________________________


Position _________________________________________


Nationality _______________________________________


Security Clearance Level (if applicable)_________________


Current J85 Contract Number(s) (if applicable______________________________________________________________


Special Needs Requirement: ______ Yes _______ No If yes, please indicate _____________________________________


IMPORTANT: Attendees will be required to present a CURRENT photo ID (driver's license, military ID, Company ID, or passport) matching the information provided above upon check-in. Please allow sufficient time for the check-in/verification process. Please submit by 4:00 p.m. 20 January 2017 to Ms. Carrie Williams at carrie.williams.7@us.af.mil . A confirmation email will be sent upon verification of CAGE code.

Added: Jan 30, 2017 9:36 am

Air Force Life Cycle Management Center/Propulsion Sustainment Directorate (AFLCMC/LP) at Tinker Air Force Base (AFB), OK is seeking additional information concerning the technically capablibility to provide non-personal J85 intermediate level (+) engine repair services for an Engine Regional Repair Center (ERRC). Based on a review of the industry respons, the government will determine the appropriate acquisition strategy. Questionairre will be attached to this notice.

THIS IS NOT A SOLICITATION OR A REQUEST FOR PROPOSAL. It is a market research tool being used to determine the availability of potential business sources capable of accomplishing the J85 engine repair and maintenance services identified in this notice. The Government is not obligated to and will not pay for any information received from potential sources as a result of this notice. This notice is for informational, for planning purposes only, does not constitute a solicitation for bid or proposal, and is not to be construed as a commitment by the Government. The information provided herein is subject to change and in no way binds the Government to solicit for or award a competitive contract. Contact with Government personnel, other than those specified in this notice, by potential offerors or their employees regarding this requirement is not permitted.

Please provide a written response to all questions by 12:00pm (Noon), February 3, 2017 to Ms. Carrie Williams @ carrie.williams.7@us.af.mil . Questionairre is attached to this notice.


Added: Mar 13, 2017 1:09 pm
****SECOND INDUSTRY DAY EVENT- TELECOM SESSIONS*********

J85 Engine Repair Center Industry Day - 23 March 2017 (Telecom Sessions):


Tinker Air Force Base will conduct a J85 Engine Regional Repair Center (ERRC) Intermediate Level Maintenance Competitive Contract Industry Day on 23 Mar 2017 from 10:00 a.m.to 4:30:p.m. CST via telecom. The purpose of the event is to provide an update on the J85 Intermediate Level Maintenance acquisition strategy. The Government is seeking more information in regards to industry ability to successfully transition workload to a company's facility, and meet Full Operational Capability (full month of production requirements) To aid the discussion, a listing of potential GFE is provided as attachments. All highlighted items in the spreadsheets WILL NOT be offered as GFE/tooling.


Specifically, the Government would like to obtain information and industry views regarding the following questions:


?1. Does your company have the CFE in place to perform the full requirements?


?2. If your company does not have CFE or enough CFE to perform the requirements, would your company have the ability to purchase CFE and what is the willingness level to do so?


?3. What would be your companies estimated transition period?


?4. What are the cost, schedule and performance risks and any other industry considerations during a transition period of the workload to your company's facility?


The intent is to perform the J85 Engine Repair requirement at a Maintenance, Repair, and Overhaul (MRO) like facility to improve reliability through a Reliability Centered Maintenance (RCM) approach, and increase J85 availability in line with AETC's increased pilot production requirement. The J85 Intermediate Level Maintenance workload will not be done at a government owned facility. The government will provide an update through this announcment and via telecom sessions on the supply chain management approach, and the source approval requirements, as well as a potential tour of the Laughlin J85 Intermediate Level Maintenance facility. During the 23 Mar 2017 Industry Day interested vendors will have telecom one-on-one discussion by appointment only, lasting NO MORE than 60 minutes. If your company desires an individual one-on-one discussion, contact Ms. Carrie Williams at carrie.williams.7@us.af.mil , via registration form provided, no later than 17 March 2017. This announcement is not a contract, not a Request For Proposal, not a promise to contract, nor a commitment of any kind on the part of the Government.


Industry Day Registration:


Registration is open to United States Government Agencies and their Contractors only. Attendees are required to identify their nationality and their positions within the company they represent. R This is an UNCLASSIFIED event; no clearances are required. Information presented during the teleconference will be made available to offerors unable to attend via the same process used for specification requests.


Companies responding to this request should indicate whether they are a large business, small business, small disadvantaged business, woman-owned business, HUBZONE small business and/or service disabled veteran-owned small business. Please advise if your company intends to perform the work as the prime contractor or if your intention is to subcontract with a prime contractor. Ensure your response contains your company's name, street address, cage code, DUNs number, point of contact with phone number, email address, and company web page URL. All responses must be unclassified. The Government will not reimburse any preparation costs. Teleconference call-in information will be provided in advance, as well as a call-in schedule.


Comments, Clarifying Questions, and Responses:


All questions will be required to be in writing. Additional question forms will be provided prior to the teleconference. The questions and answers will be posted prior to release of the Request For Proposal (RFP). Submit unclassified written comments and questions, not involving business proprietary matters, regarding the J85 engine program by 17 March 2017 to Ms. Carrie Williams at carrie.williams.7@us.af.mil .. At any time after receipt of comments/questions, the Government reserves the right to contact respondents for further clarification of the submittal. A potential Bidder's List will be compiled from responses to the Request For Information (RFI) and Industry Day registrations. Additionally, questions received from potential offerors and Government responses will be posted through FedBizOps after Industry Day. Any additional updates and timelines will be posted through FEdBizOpps.


Government Contracting Office Address:


AFLCMC/LPSK, Building 3001, 3001 Staff Drive, STE 2AA-103C Tinker AFB, Oklahoma 73145-3001 United States Primary Point of Contact: Carrie Williams, carrie.williams.7@us.af.mil Phone 405-734-6724.


Via teleconference from Tinker AFB, Oklahoma, J85 Intermediate Level Maintenance Program Industry Day 23 March 2017, 10:00 a.m. - 4:30 p.m. CST Tinker AFB, Oklahoma U.S.A. The telecom is open to United States Government Agencies and their Contractors Only.

23 March 2017, J85 Industry Day Registration Form:


Company Name: ___________________________________


Company Address: _________________________________


Business Designation (Large, Small):___________________


Cage Code: _______________________________________


DUNs Number: ____________________________________


Point of Contact: ___________________________________


Telephone: _______________________________________


Fax: ____________________________________________


Email: ___________________________________________


Attendee(s). Provide full name (last name, first name, middle name, and any pre-fix / suffix) information for all attendees:


Name ___________________________________________


Position _________________________________________


Current J85 Contract Number(s) (if applicable______________________________________________________________


IMPORTANT: Please submit by 4:00 p.m. 17 March 2017 to Ms. Carrie Williams at carrie.williams.7@us.af.mil . A confirmation email will be sent upon verification of CAGE code.

Added: May 01, 2017 9:03 pm

*****************UPDATE******************************************
*******REQUEST FOR INFORMATION- TELECOM SESSION******************

J85 Engine Repair Center Request for Information - 9 May 2017 (Telecom Sessions):


Tinker Air Force Base will conduct a J85 Engine Regional Repair Center (ERRC) Intermediate Level Maintenance Competitive Contract Follow-up Request for Information- Telecom Session on 9 May 2017. Individual Telecom sessions will be available during the hours of 10:00 a.m.to 4:30:p.m. CST via telecom. The purpose of the event is to request additional information from industry for the J85 Intermediate Level Maintenance acquisition strategy. The Government is seeking more information in regards to industry ability to successfully transition workload, and meet Full Operational Capability (full month of production requirements). To aid the discussion, a listing of applicable Tech Orders have been posted to this announcement as an attachment.


Interested participants in an individual telecom session need to submit their request to Ms. Carrie Williams at carrie.williams.7@us.af.mil by 8 May 2017. During this event, interested vendors will have telecom one-on-one discussion by appointment only, lasting NO MORE than 60 minutes.


Specific questions that will be asked have been attached. Please review these questions to provide responses for the individual telecom session.


The previous RFI FBO posting 13 March 2017 for this J85 requirement stated, "J85 Intermediate Level Maintenance workload will not be done at a government owned facility." While respondents are requested to assume this is the case for purposes of answering the previous RFI, a formal decision on the workload location has not yet been made. Some of the questions included in this RFI may suggest this as well, but this information is being asked to be used to aid the acquisition strategy and a formal decision on the workload location has not yet been made. RFI responses will be used to inform market research and aid in the development of acquisition strategy.


As more information is made available it will be posted as an update to this announcement. This announcement is not a contract, not a Request For Proposal, not a promise to contract, nor a commitment of any kind on the part of the Government.


Industry Day Registration:


Registration is open to United States Government Agencies and their Contractors only. Attendees are required to identify their nationality and their positions within the company they represent. This is an UNCLASSIFIED event; no clearances are required. Information presented during the teleconference will be made available to offerors unable to attend via the same process used for specification requests.


Companies responding to this request should indicate whether they are a large business, small business, small disadvantaged business, woman-owned business, HUBZONE small business and/or service disabled veteran-owned small business. Please advise if your company intends to perform the work as the prime contractor or if your intention is to subcontract with a prime contractor. Ensure your response contains your company's name, street address, cage code, DUNs number, point of contact with phone number, email address, and company web page URL. All responses must be unclassified. The Government will not reimburse any preparation costs. Teleconference call-in information will be provided in advance, as well as a call-in schedule.


Comments, Clarifying Questions, and Responses:


All questions will be required to be in writing. Submit unclassified written comments and questions, not involving business proprietary matters, regarding the J85 engine program to Ms. Carrie Williams at carrie.williams.7@us.af.mil . At any time after receipt of comments/questions, the Government reserves the right to contact respondents for further clarification of the submittal. A potential Bidder's List will be compiled from responses to this and previous Request for Information (RFI) and Industry Day sessions. Additionally, questions received from potential offerors and Government responses will be posted through FedBizOps after Industry Day. Any additional updates and timelines will be posted through FEdBizOpps.


Government Contracting Office Address:


AFLCMC/LPSK, Building 3001, 3001 Staff Drive, STE 2AA-103C Tinker AFB, Oklahoma 73145-3001 United States Primary Point of Contact: Carrie Williams, carrie.williams.7@us.af.mil Phone 405-734-6724.


Via teleconference from Tinker AFB, Oklahoma, J85 Intermediate Level Maintenance Program RFI 0 May 2017, 10:00 a.m. - 4:30 p.m. CST Tinker AFB, Oklahoma U.S.A. The telecom is open to United States Government Agencies and their Contractors Only.

9 May 2017, J85 RFI Telecom Session Regisration Form:


Company Name: ___________________________________


Company Address: _________________________________


Business Designation (Large, Small):___________________


Cage Code: _______________________________________


DUNs Number: ____________________________________


Point of Contact: ___________________________________


Telephone: _______________________________________


Fax: ____________________________________________


Email: ___________________________________________


Attendee(s). Provide full name (last name, first name, middle name, and any pre-fix / suffix) information for all attendees:


Name ___________________________________________


Position _________________________________________


Current J85 Contract Number(s) (if applicable______________________________________________________________


IMPORTANT: Please submit by 3:00 p.m. 8 May 2017 to Ms. Carrie Williams at carrie.williams.7@us.af.mil . A confirmation email will be sent upon verification of CAGE code.

Added: May 18, 2017 10:21 am
******************ADDITIONAL REQUEST FOR INFORMATION*****************

J85 Engine Repair Center Request for Information - 25 May 2017 (Written Response):


Tinker Air Force Base will conduct a J85 Engine Regional Repair Center (ERRC) Intermediate Level Maintenance Competitive Contract Follow-up Request for Information. A written response to the questions identified below are requested to be submitted by 3:00pm (Central) on 24 May 2017. Please submit written responses to Ms. Carrie Williams at carrie.williams.7@us.af.mil and Ms. Kristi Hanna at kristi.hanna@us.af.mil .


The purpose of the event is to request additional information from industry for the J85 Intermediate Level Maintenance acquisition strategy. The Government is seeking more information in regards to industry ability to successfully transition workload, and meet Full Operational Capability (full month of production requirements).


The previous RFI FBO posting 13 March 2017 for this J85 requirement stated, "J85 Intermediate Level Maintenance workload will not be done at a government owned facility." While respondents are requested to assume this is the case for purposes of answering these RFIs, a formal decision on the workload location has not yet been made. Some of the questions included in this RFI may suggest this as well, but this information is being asked to be used to aid the acquisition strategy and a formal decision on the workload location has not yet been made. RFI responses will be used to inform market research and aid in the development of acquisition strategy.


As more information is made available it will be posted as an update to this announcement. This announcement is not a contract, not a Request For Proposal, not a promise to contract, nor a commitment of any kind on the part of the Government.


Questions


Please answer the following questions to assist the USAF in planning the J85 Engine Regional Repair Center contract (the questions do NOT pertain to the test cell):



?a. If GFE is NOT offered as support equipment, would your company bid on the contract, what are the cost, schedule, and performance risks?



?b. Specifically, what would be the estimated cost to acquire all support equipment to support the workload if GFE is NOT offered?



?c. If GFE is NOT offered, how would you company support the equipment requirements?




?d. If GFE is NOT offered, and you are still considering a bid, what are the estimated lead times on acquiring all required equipment to support J85 ERRC workload?



?e. What are the benefits/risks of offering GFE that has been listed on FBO to the contract awardee?


Government Contracting Office Address:


AFLCMC/LPSK, Building 3001, 3001 Staff Drive, STE 2AA-103C Tinker AFB, Oklahoma 73145-3001 United States Primary Point of Contact: Carrie Williams, carrie.williams.7@us.af.mil Phone 405-734-6724.
Added: Jul 11, 2017 2:15 pm Modified: Jul 14, 2017 10:24 am Track Changes
J85 Engine Repair Center Request for Information - 11 June 2017:

Tinker Air Force Base is requesting additional information from industry for the J85 Intermediate Level Maintenance acquisition strategy. The Government is seeking more information in regards to the feasibility of the intended incentive strategy for the J85 Intermediate Level Maintenance Requirement.


Specific questions are listed below. Please review these questions to provide written responses to Ms. Carrie Williams at carrie.williams.7@us.af.mil and Ms. Kristi Hanna at kristi.hanna@us.af.mil by 12:00pm CST on Friday, July 21, 2017. (NOTE CHANGE IN RESPONSE DATE)


As more information is made available it will be posted as an update to this announcement. This announcement is not a contract, not a Request For Proposal, not a promise to contract, nor a commitment of any kind on the part of the Government.


Performance Incentives


The following Performance Incentives are being considered for this acquisition. The Government requests feedback responses to this information. Specific questions related to this information are listed with the RFI questions.


1. Incentive Option Years


It is anticipated that this acquisition will be for a base period of 5 years with 2 incentive option years. Evaluation for these incentive options are anticipated to occur during the 3 rd and 4 th year of performance of the base period. To earn the incentive option years it is anticipated that the following performance must be met to earn the inventive option period.


? Contractor must meet or exceed all PWS metrics. Preliminary metrics include Turn-Around-Time (TAT), meeting CDRL requirements, and customer complaints.


? Contractor must receive a positive CPAR rating (Satisfactory or Higher).


? Contractor must submit cost savings initiative(s) that subsequently receives Government approval. An approved cost savings initiative(s) will result in:


o 50/50 split of the cost savings


o Any cost savings will be included in the FFP repair CLIN, as a downward adjustment only, in the next and any additional out-years.


o Savings are to be defined as at least 3% of the of repair CLIN value per incentive option over the life of the engine repair contract.


2. Monetary Performance Incentive


This is anticipated to be a separate performance incentive that will allow for the contractor to potentially earn a cash incentive starting at the end of the 3 rd year of performance. This performance incentive is primarily concerned with improving the overall J85 engine reliability. This performance incentive is anticipated to be evaluated based on the following:


? Increasing the Mean Time Between Removals (MTBR)


o Increase MTBR by 5% in the 3 rd and 4 th year of performance


o Increase MTBR by at least 3% in the 5 th and any earned option period(s)


? MTBR metric will be tracked for only the repairs performed by the contractor. To potentially receive the cash incentive, the MTBR must increase.


? Cash incentive will be calculated based on:


o The average CLIN price for Jet Engine Intermediate Maintenance (JEIM)


o A 50/50 split of price savings


o The separate cash incentive can be earned at the end of each year of performance if the increase in MTBR is achieved. See example below:


Example of Calculation for Monetary Price Incentive using MTBR metric. This example is for explanation purposes only - the prices and quantities are not necessarily representative of actual performance.


Example of Total Earned Cash incentive Year 3:


MTBR baseline: 300 repaired engines (this is a notional number)


Assumption that 5% MTBR increase achieved: 315 repaired engines (at the end of Year 3 Evaluation)


Formula: FH / ERRC MTBR= Removals


Estimated Average CLIN price for JEIM: $38K Flying Hours = 120K (source - actuarial data)


Baseline: 120K/300 = 400 Removals


Quantity at end of 3 year evaluation: 120K/315 = 381 Removals


400-381=19 Fewer Removals


19*$38K=$722K



Split 50/50 savings


Contractor Cash Incentive earned year 3: $361K


Material


The USAF will direct the use of a DLA contract for J85 consumable parts and the use of Air Force Sustainment Center (AFSC) for J85 reparable parts. The Government is considering utilizing cost reimbursement/no fee CLINs for consumable material through DLA for this acquisition. The Government requests feedback responses to this information. Specific questions related to this information are listed with the RFI questions.


RFI Questions


Please provide a written response to Ms. Carrie Williams at carrie.williams.7@us.af.mil and Ms. Kristi Hanna at kristi.hanna@us.af.mil by 12:00pm CST on Friday, July 21, 2017.


1. Do you believe the planned incentive option (performance incentive #1) will motivate improved contractor performance? If not, please explain.


2. Do you believe requiring cost sharing to earn incentive option(s) is achievable? If so, is 3% per incentive option over the life of the contract achievable? If not, please explain and provide an alternative. If so, what type of activities would you anticipate to implement?


3. Do you believe the planned Mean Time between Failure (MTBR) performance incentive (incentive #2) will motivate improved contractor performance? If not, please explain.


4. Do you believe the MTBR incentive is achievable? If so, could there potentially be a higher percentage increase in the MTBR and what could that potentially be? If not, please explain and provide an alternative.


5. Do you have an adequate accounting system to handle cost reimbursement CLINs? If not, would this be able to be obtained prior to contract award or explain your companies accounting system process to handle cost reimbursement CLINs.


6. Will using a cost reimbursable CLIN for material impact your ability to earn incentive options and/or improve MTBR?


7. Do you believe using cost reimbursable materials will impact your decision to propose or not?


8. Are there any additional performance incentives that could potentially be achievable that the Government should consider? If so, please explain.


Government Contracting Office Address:


AFLCMC/LPK, Building 3001, 3001 Staff Drive, STE 2AA-103C Tinker AFB, Oklahoma 73145-3001 United States


Primary Point of Contact: Carrie Williams, carrie.williams.7@us.af.mil Phone 405-739-8572.

Added: Jul 31, 2017 4:14 pm

J85 Engine Repair Center Request for Information (RFI) - 31 July 2017:


Tinker Air Force Base is requesting additional information from industry for the J85 Intermediate Level Maintenance acquisition strategy. The Government is seeking more information in regards to the feasibility of the reliability improvements for the J85 Intermediate Level Maintenance Requirement.


Specific questions are listed below. Please review these questions to provide written responses to Ms. Carrie Williams at carrie.williams.7@us.af.mil and Ms. Kristi Hanna at kristi.hanna@us.af.mil by 12:00pm CST on Monday, August 7, 2017.


As more information is made available it will be posted as an update to this announcement. This announcement is not a contract, not a Request For Proposal, not a promise to contract, nor a commitment of any kind on the part of the Government.


Reliability Improvements/Other Factors


In the previous RFI (posted 11 July 2017) questions regarding performance incentives related to improving reliability were asked. The Air Force is seeking additional feedback to support the inclusion of performance incentives related to improving reliability, and improving the Mean Time Between Removal (MTBR) metric.


Major changes in focus since the last RFI include:


? Inclusion of the MTBR metric in the service summary


? Removal of the cost-savings initiative from the criteria for earning the incentive options


? Inclusion of an additional incentive option-year


? Provision of background information regarding ongoing reliability improvement efforts


? Changed cash incentive ratio from 50/50 to 70/30 (Contractor/Gov't)


Incentive Options- For the incentive options, the Government is considering a five-year base period with 3 one-year options. The evaluation for these incentive option periods will start at the end of the 3 rd year of performance of the base period. To earn the incentive option years it is anticipated that the following performance must be met to earn the inventive option period:


? Contractor must meet or exceed all PWS metrics. Preliminary metrics include:


o Turn-Around-Time (TAT)


o Meeting Contract Data Requirement List (CDRL) requirements


o Annual increase in MTBR by 3% (see additional information on MTBR below)


o Low time removals (less than 20 hours) due to workmanship


o Verified customer complaints.


? Contractor must receive a positive Contractor Performance Assessment Rating (CPAR) (Satisfactory or Higher).


Performance Incentive- For the performance incentive, this will allow for the contractor to potentially earn a cash incentive evaluated at the end of the 3 rd year of performance and annually thereafter. This performance incentive is primarily concerned with improving the overall J85 engine reliability. Additional information related to this performance metric is included below.


A minimum percentage increase (annually) in MTBR will be part of the required performance metrics. This performance incentive will be evaluated based on an additional 2% increase above the required 3% for a total of 5% annually.


? The cash incentive will be calculated based on:


o The average CLIN price for Jet Engine Intermediate Maintenance (JEIM) based off of previously provided formula


o A 70/30 split of price savings


Background:


While the Government recognizes the contractor will have no control over the supply chain assets, we have identified numerous initiatives that will reflect positively on the J85 engine reliability and potential opportunities for further improvement, as identified below. In recent years, Air Education and Training Command (AETC) J85 program has experienced 155 removals per year < 2 Engine Flying Hours (EFH) (~50 total engine removals at Columbus/Laughlin ERRC).


In pursuit of reliability improvements for the J85 Engine fleet, the USAF has invested in the development of a Reliability Centered Maintenance (RCM) tool, which will be available for use in 2018. Future I-Level+ Mx contractors may also opt to utilize vendor implemented RCM tools. The J85 Engine Program Office has initiated actions to improve reliability on several components which have contributed to engine removals.


The MTBR baseline will be established based on 4 quarter rolling average as of 30 Sep 18, with only removals excluded being Foreign Object Damage (FOD). Current MRBR is 200 hours (based off of actuarial data). The calculation for each year will be based on the total number of AETC EFHs for the subject year and the total number of removals (less FODs).


The USAF Calculates MTBR IAW AFMAN 21-116 Pg. 65, Section 8.4.


"8.4.1.2.2. MTBR is defined as: MTBR = EFH fleet #removals, where engine flying hours for the fleet (EFH fleet) and number of engine/engine component removals were captured over some period of time, typically each quarter year."


The Program Office has identified that there are 5 Line Replaceable Units (LRU) reliability improvement initiatives which are:


1. J85-5 Variable Power Unit (VPU) - Government purchase of new retrofit kits to convert P110 version to P112, 50% of upgrades completed


2. J85-5 AB Igniter Plug, completion % unknown due to item not tracked


3. J85-5 Main Fuel Pump (MFP) 84% of upgrades completed


4. J85-5 / J85-21 Afterburner Fuel Control (ABFC) 0% completed , estimated start date Oct 2017


5. J85-5 / J85-21 Main Fuel Control (MFC) 0% completed, estimated start date Nov 2017


The following provides the identified reasons for all removals over the last 4 quarters. Note: Other than scheduled inspections, a majority of the next set of removals may be tied to the Controls and Accessories (C&As).


Qualification Requirements/Source Approval Request Package


A draft of the required qualification requirements (QR) for offerors to submit a Source Approval Request (SAR) package to become a qualified source of repair are included as an attachment to this RFI. A formal posting of the QRs has not been posted separately on Federal Business Opportunities (FBO). A link to the formal posting of the QRs will be provided as soon as it is available.


In addition, a previous RFI identified how to gain access to the Technical Orders (TO) that are associated with this requirement. Due to access issues, TOs associated with the J85 I-Level+ maintenance requirement will be issued as a document package in FBO. A completed DD Form 2345 must be submitted to the Contracting Officer. The document package will only be authorized in FBO to the contractor representative identified in block 6 on the DD Form 2345.


RFI Questions


Please provide a written response to Ms. Carrie Williams at carrie.williams.7@us.af.mil and Ms. Kristi Hanna at kristi.hanna@us.af.mil by 12:00pm CST on Monday, August 7, 2017.


1. Are the MTBR metrics of 3% per year for the incentive option and 5% per year for the performance incentives achievable? If not, what would be an achievable increase per year?


2. What are the risks of the Government requiring a percentage increase in MTBR as part of earning an incentive option year? Please explain.


3. What does your company project as a reachable MTBR goal for the J85 Engine? Please explain.


4. Are there other performance metrics that should be considered instead of MTBR that could potentially be achievable that the Government should consider? If so, please explain.


5. If the metrics and/or incentives are implemented as described in this RFI, will your company propose on this effort? Why or why not?


Government Contracting Office Address: AFLCMC/LPK, Building 3001, 3001 Staff Drive, STE 2AA-103C Tinker AFB, Oklahoma 73145-3001 United States


Primary Point of Contact: Carrie Williams, carrie.williams.7@us.af.mil Phone 405-739-8572.


Added: Aug 10, 2017 12:56 pm

J85 Engine Repair Center Request for Information (RFI) - 31 July 2017 AMD 1:


The attached chart was erroneously omitted from the J85 Engine Repair Center Request for Information (RFI) posted on 31 July 2017. If the inclusion of this chart affected the ability to answer the previously submitted questions, please send the updated written responses to Ms. Carrie Williams at carrie.williams.7@us.af.mil , Ms. Kristi Hanna at kristi.hanna@us.af.mil , and Ms. April Davison at april.davison@us.af.mil by 3:00pm CST on Friday, August 11, 2017.


Added: Aug 15, 2017 3:50 pm


J85 Engine Repair Center Request for Information (RFI) - 15 August 2017 (One-on-One Telecom Sessions)


Tinker Air Force Base is requesting additional information from industry for the J85 Intermediate Level Maintenance acquisition strategy.



Individual one-on-one telecom sessions will be provided on Thursday, 17 Aug 17 between the hours of 8:00am to 4:30pm CST. During this event, interested vendors will have telecom one-on-one discussion by appointment only, lasting NO MORE than 60 minutes .



This event is intended to discuss the specific questions included in this announcement. Please review these questions to provide responses during the individual telecom session.



If you are unable to attend an individual one-on-one telecom session and would like to provide the Government with a response to these questions, please submit written responses to Ms. Carrie Williams at carrie.williams.7@us.af.mil and Ms. Kristi Hanna at kristi.hanna@us.af.mil by 12:00 CST Friday, 25 Aug 17.



Telecom Registration:



Interested participants in an individual one-on-one telecom need to submit their request to Ms. Carrie Williams at carrie.williams.7@us.af.mil and Ms. Kristi Hanna at kristi.hanna@us.af.mil by 3:00pm CST on Wednesday, 16 Aug 17. In the request please include the following information:



17 AUG 17, J85 Industry Telecom Registration Form:


Company Name: ___________________________________


Company Address: _________________________________


Business Designation (Large, Small):___________________


Cage Code: _______________________________________


DUNs Number: ____________________________________


Point of Contact: ___________________________________


Telephone: _______________________________________


Fax: ____________________________________________


Email: ___________________________________________


Current J85 Contract Number(s) (if applicable______________________________________________________________


Attendee(s). Provide full name (last name, first name, middle name, and any pre-fix / suffix) information for all attendees:


Name ___________________________________________


Position _________________________________________



General Information



As more information is made available it will be posted as an update to this announcement. This announcement is not a contract, not a Request For Proposal, not a promise to contract, nor a commitment of any kind on the part of the Government.



In the previous RFIs, questions regarding performance incentives related to improving reliability were asked. The Air Force is seeking additional feedback to support the inclusion of performance metrics related to improving reliability for the J85 Engine program.


New information since the last RFI includes:



? Additional Background Information


? Draft PWS Services Summary


? Calculation of the MTBR Metric


? Removal of Performance Incentive



Background


While there has not been a formal decision on the acquisition strategy, the Government is considering a 2 month transition period with 12 months of performance at Laughlin Air Force Base (LAFB) and the remaining contract performance at the contractor's facility.


In pursuit of reliability improvements for the J85 Engine fleet, the USAF has invested in the development of a Reliability Centered Maintenance (RCM) tool, which will be available for use in 2018. Future I-Level+ Mx contractors may also opt to utilize vendor implemented RCM tools. The J85 Engine Program Office has initiated actions to improve reliability on several components which have contributed to engine removals. The Program Office has identified there are 5 Line Replaceable Units (LRU) reliability improvement initiatives which are:


1. J85-5 Variable Power Unit (VPU) - Government purchase of new retrofit kits to convert P110 version to P112, 50% of upgrades completed


2. J85-5 AB Igniter Plug, completion % unknown due to item not tracked


3. J85-5 Main Fuel Pump (MFP) 84% of upgrades completed


4. J85-5 / J85-21 Afterburner Fuel Control (ABFC) 0% completed , estimated start date Oct 2017


5. J85-5 / J85-21 Main Fuel Control (MFC) 0% completed, estimated start date Nov 2017



1. Draft PWS Services Summary Synopsis:







OBJECTIVE



THRESHOLD



SS-1: The Contractor shall provide to the PCO a finalized Transition Phase-In/Relocation Plan for Government acceptance/approval to support the requirements of this PWS:



- 10 calendar days after contract award for transition to LAFB


- NLT 120 days prior to relocation to contractor facility



The Contractor shall provide required plans within established guidelines in the PWS with no more than 10% error in transition plan milestones.



SS-2: The Contractor shall produce engines in serviceable condition IAW the established Turn Around Time TAT



The Contractor shall produce no greater than 5% of end items exceeding TAT. Induction must occur no less than 5 working days after receipt of the order and the reparable asset. Delivery is required 30 working days following induction of each asset.



SS-3: The Contractor shall ensure total low time removals are minimized



For the basic period and any option exercised, the Contractor total low time removals (defined as engine removal under 50 hours of operation not attributed to LRU failure) shall not exceed 2% for all engines produced



SS-4: The Contractor shall investigate all Product Quality Deficiency Reports (PQDR) and Engineering Investigations (EI) in accordance with TO 00-35D-54.



The Contractor shall complete 90% of investigations within the following timelines: 15 calendar days from receipt of asset for Category I Mishap, 30 calendar days from receipt of asset for Category II Mishap, 20 calendar days from receipt of asset for Category I DR, and 30 calendar days from receipt of asset for Category II DR.



SS-5: The Contractor shall ensure total quality deficiencies for workmanship for whole engines operating over 50 EFH time on wing shall not exceed 2% of all engines produced.



For the basic period and any option exercised, the Contractor total quality deficiencies determined to be workmanship after an Engineering Investigation for whole engines operating longer than 50 EFH time on wing, shall not exceed 2% of all engines produced.



Note: Contractor responsible to warranty workmanship deficiencies under 50 EFH time on wing.



SS-6: The Contractor shall prepare and submit accurate data deliverables and submit in a timely manner.



The Contractor shall report no more than one document late per quarter with no document received later than five (5) working days. The Contractor shall submit no more than two reports that require more than two corrections per report per quarter.



SS-7: The Contractor shall have and maintain a program management structure to accomplish administrative planning, coordination of program requirements, and to optimize workflow by organizing, directing, and controlling actions.



The Contractor shall receive no more than two (2) MAJCOM or Program Office customer complaints validated by PCO or ACO per quarter. DCMA/COR Level 1 and 2 Corrective Action Reports (CARs) will not be counted as customer complaints. Only DCMA/COR Level 3 and 4 CARs will be counted as customer complaints.



SS-8: The Contractor shall improve MTBR.




The Contractor shall improve MTBR by no less than 3%, for engines last maintained by the contractor. The baseline is established at the end of year 3. Evaluation will be calculated at the end of years 4 thru 8 against the original baseline. The 3% is evaluated cumulatively for years 4 thru 8 for a total of 15% from the year 3 baseline.



Note: See calculation note below in Para. 2. MTBR



SS-9: Contractor shall ensure all Not Repaired This Station (NRTS) LRUs being shipped to AF IM are properly prepared for shipment



The Contractor shall ensure NLT 98% of all LRUs shipped from the I-Level Maintenance facility are complete, properly identified, tagged and packaged





2. MTBR:


SS-8 Note : Current MTBR is 200 hours (based off of actuarial data). The USAF Calculates MTBR IAW AFMAN 20-116 Pg. 65, Section 8.4.



MTBR is defined as: MTBR = EFH fleet # removals.



Definitions:


EFH Fleet = only the engines that the repair contractor has last maintained.


Removals= only the engines that the repair contractor has last maintained (not including FOD).



Baseline will be established at the end of year 3, based on the most recent 6 quarter average. The metric to be measured at the end of year 4 will be based on the most recent 6 quarter average. The metric will be the calculated percentage difference between the baseline and evaluated metric at the end of year 4. (Year 4 / Year 3 Baseline).


For each of the successive years, the calculated percentage difference will be calculated against the Year 3 Baseline. Evaluation will be calculated at the end of years 4 thru 8 against the original baseline. The 3% is evaluated cumulatively for years 4 thru 8 for a total of 15% from the year 3 baseline.



A notional MTBR calculation schedule predicated upon maintenance performance beginning on 1 Oct 18 follows:



Year 3 baseline: Oct 21 (established based on most recent 6 quarter average: Apr 20 - Sep 21)


Year 4 evaluation: Oct 22 (most recent 6 quarter average: Apr 21 - Sep 22) 3% MTBR increase over baseline


Year 5 evaluation: Oct 23 (most recent 6 quarter average: Apr 22 - Sep 23) 6% MTBR increase over baseline


Year 6 evaluation: Oct 24 (most recent 6 quarter average: Apr 23 - Sep 24) 9% MTBR increase over baseline


Year 7 evaluation: Oct 25 (most recent 6 quarter average: Apr 24 - Sep 25) 12% MTBR increase over baseline


Year 8 evaluation: Oct 26 (most recent 6 quarter average: Apr 25 - Sep 26) 15% MTBR increase over baseline



3. Incentive Options:


For the incentive options, the Government is considering a five-year base period with 3 one-year options. The evaluation for these incentive option periods will start at the end of the 3 rd year of performance of the base period. To earn the incentive option years it is anticipated that the following performance must be met to earn the inventive option period:



Contractor must have a satisfactory or greater CPARS in all evaluated categories. CPARS will include evaluation of metrics in the PWS Services Summary Table. Preliminary metrics included in Services Summary Table above. MTBR metric (SS-8) will not be evaluated as part of the CPARS in year 3 to earn incentive option I.


RFI Questions


Please review these questions to provide responses for the individual telecom session.


?1. The Government recognizes some previous RFI responses expressed concerns about material for which the contractor will not repair or provide. However, the revised MTBR calculation establishes a baseline in year 3. This takes into account consumable and LRU failures which drive engine removals as part of the baseline. The Government believes that this will provide the offerors with a level playing field. Based on the RFI feedback, the Government has revised MTBR metric (SS-8) as outlined in Para. 1 and Para. 2 above.


a. Based on the revisions, do you believe establishing a baseline at year 3 provides sufficient time and data to derive a baseline based on engines last maintained by offeror? If not, please explain and provide alternative recommendation.


b. Based on the revisions using only engines last maintained by the offeror, is the 3% increase in MTBR per year achievable starting in year 4? If not, please explain and provide alternative recommendation.


c. Based on the revisions using only engines last maintained by the offeror, is the cumulative increase of 3% MTBR per year for a total of 15% MTBR for years 4 thru 8 achievable? If not, please explain and provide alternative recommendation.


?2. Based on RFI feedback and other information, the PWS Services Summary in Para. 1 above has been revised.


a. Based on the revisions, does accounting for the exclusion of LRU failures in the SS-3 (low time removals) make this a viable metric? If not, please explain and provide what alternative should be considered.


b. Excluding SS-3 and SS-8, do you believe the remaining metrics are achievable? If not, please explain and provide what alternative metrics should be considered.


?3. The draft Qualification Requirements (QR) package for this effort were published with previous RFI (posted 31 Jul 17). Projected date of final QR package is expected to be posted in the next 30-60 days.


a. Has your company reviewed the draft QR package? If so, do you have any questions? If not, please explain.


b. Do you have a target submission date based on the expected final QR package publish date? If so, what is it?


?4. Based on the revisions included in this RFI and the previously published draft QR package please answer the following questions.


a. Is your company interested in submitting a proposal to the Government when the formal RFP is released? If not, please explain.


b. Does your company plan on partnering with another company for this requirement (including joint ventures, prime/sub relationships, etc.)? If so, will your company be the prime?


Government Contracting Office Address: AFLCMC/LPK, Building 3001, 3001 Staff Drive, STE 2AA-103C Tinker AFB, Oklahoma 73145-3001 United States



Primary Point of Contact: Carrie Williams, carrie.williams.7@us.af.mil Phone 405-739-8572.

Added: Oct 10, 2017 5:07 pm

For vendors that are interested in becoming qualified sources of repair for the J85 I-level maintenance repair requirement a separate posting has been made on FBO. The process for source approval is separate from any solicitation/proposal process for this specific requirement. There is a separate processing/review time and interested vendors are encouraged to contact the Tinker SASPO office (see link below for POC contact information) with any questions regarding processing/review times for source approval requests.

Source approval requests and document packages are encouraged to be submitted as soon as possible if vendors are interested in becoming a qualified source of repair. While contractor's can become a qualified source of repair at any time, it should be noted that being a qualified source of repair can be considered a technical requirement that is included in future solicitation/request for proposal related to the J85 I-level maintenance repair. Announcement of a solicitation/request for proposal will include more information on when vendors must be approved as a source of repair. Interested vendors should continue to monitor FBO for these announcements.

Vendors that are interesting in becoming a qualified source for J85 I-level maintenance repair need to submit source approval requests and document packages through the process outlined in the link listed below. For additional information regarding the qualification requirements please contact the primary point of contact listed on the separate qualification requirement FBO notice. Please refer to the following link for more information on the qualification requirements:

https://www.fbo.gov/spg/USAF/AFMC/OCALCCC/J85-Whole-Engine_(Oct17)/listing.html

As more information is made available it will be posted as an update to this announcement. This announcement is not a contract, not a Request for Proposal, not a promise to contract, nor a commitment of any kind on the part of the Government.

Please consult the list of document viewers if you cannot open a file.
IndustryDay Slides (Draft)
Type:
Other (Draft RFPs/RFIs, Responses to Questions, etc..)
Label:
IndustryDay Slides (Draft)
Posted Date:
January 30, 2017
Description: Industry Day Slides (Draft)
J85 ERRC Questionairre
Type:
Other (Draft RFPs/RFIs, Responses to Questions, etc..)
Label:
J85 ERRC Questionairre
Posted Date:
January 30, 2017
J85_ERRC_Contract_Industry_Day_Questions_31_Jan_17_F... (15.40 Kb)
Download/View J85_ERRC_Contract_Industry_Day_Questions_31_Jan_17_Final.xlsx
Description: Additional Questions for Industry for J85 ERRC requirement.
GFE/Tooling J85 ERRC
Type:
Other (Draft RFPs/RFIs, Responses to Questions, etc..)
Label:
GFE/Tooling J85 ERRC
Posted Date:
March 13, 2017
J85_GFE_EAID_Items_(CACRL)_Updated_July_2016_MEO_Sha... (380.30 Kb)
Download/View J85_GFE_EAID_Items_(CACRL)_Updated_July_2016_MEO_Shares_LDA.xlsx
Description: J85 ERRC GFE
Description: J85 ERRC Tooling
RFI Questions
Type:
Other (Draft RFPs/RFIs, Responses to Questions, etc..)
Label:
RFI Questions
Posted Date:
May 1, 2017
Description: RFI Questions for 9 May Telecom Session
Tech Order Listing
Type:
Other (Draft RFPs/RFIs, Responses to Questions, etc..)
Label:
Tech Order Listing
Posted Date:
May 1, 2017
Description: Tech Order Listing for J85 and TO Access Information.
Description: Access Requirements for AF TO System.
Draft Qualification Requirements
Type:
Other (Draft RFPs/RFIs, Responses to Questions, etc..)
Label:
Draft Qualification Requirements
Posted Date:
July 31, 2017
Description: Draft Qualification Requirements for J85 Whole Engine Intermediate-Level Plus Repair
J85_ERRC
Sensitive/Secure Package:
Yes
Label:
J85_ERRC
Posted Date:
August 7, 2017
Login Required
Amendment 1
Type:
Mod/Amendment
Posted Date:
August 10, 2017
Description: Amendment to RFI posted 31 July 2017
Contracting Office Address :
3001 Staff Drive, Ste 1AG76A
Tinker AFB, Oklahoma 73145-3015
United States
Place of Performance :
Tinker, Oklahoma 73145
United States
Primary Point of Contact. :
Carrie Williams,
Contractig Officer
Phone: 4057398572
Secondary Point of Contact :
Kristi Hanna
Phone: 405-734-6528

Related Document

Jul 31, 2017[Presolicitation] J85 Intermediate Level Maintenance Program
Aug 7, 2017[Presolicitation] J85 Intermediate Level Maintenance Program
Aug 11, 2017[Presolicitation] J85 Intermediate Level Maintenance Program
Aug 15, 2017[Presolicitation] J85 Intermediate Level Maintenance Program
Oct 20, 2017[Solicitation] J85 Intermediate Level Maintenance Program
Nov 2, 2017[Solicitation] J85 Intermediate Level Maintenance Program
Dec 6, 2017[Solicitation] J85 Intermediate Level Maintenance Program
Feb 26, 2018[Solicitation] J85 Intermediate Level Maintenance Program
Mar 21, 2018[Solicitation] J85 Intermediate Level Maintenance Program
Apr 6, 2018[Solicitation] J85 Intermediate Level Maintenance Program
Apr 10, 2018[Solicitation] J85 Intermediate Level Maintenance Program
Apr 26, 2018[Solicitation] J85 Intermediate Level Maintenance Program
May 31, 2018[Solicitation] J85 Intermediate Level Maintenance Program
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