133-19 (ITN) JEA Investment Recovery Painting Program

Agency: Jea
State: Florida
Type of Government: State & Local
NAICS Category:
  • 541611 - Administrative Management and General Management Consulting Services
Posted Date: Sep 10, 2019
Due Date: Sep 17, 2019
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133-19 (ITN) JEA Investment Recovery Painting Program

The purpose of this Invitation to Negotiate (the "ITN") is to select a vendor to provide services related to properly apply paint to JEA 14’ to 18' decorative street light poles and light-heads, pad-mounted & three phase transformers, and switch cabinets in the JEA service territory and to be accomplished on a unit price basis (the “Work”).

Response Due Date: September 17, 2019


133-19 ITN - Solicitation
133-19 ITN - Appendix A - Technical Specifications
133-19 ITN - Appendix B - Minimum Qualifications Form
133-19 ITN - Appendix B - Response Form
133-19 ITN - Appendix B - Bid Response Workbook
133-19 ITN PREBID ATTENDEES LIST
133-19 ITN - Addendum 1
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For Participation in an Invitation to Negotiate
JEA Investment Recovery Painting Program
Jacksonville, FL
Solicitation Number 133-19
OPTIONAL Pre-Response Meeting in Person on August 30, 2019 at 1:00 P.M. EST
OPTIONAL Pre-Response Meeting Location: 6727 Broadway Avenue, Jacksonville, FL 32254
OPTIONAL Pre-Response Teleconference Line:
Toll Free #: 1.800.714.6484
Passcode: 992663
Responses are due on September 10, 2019 by 12:00 P.M. Eastern
Direct delivery or mail to JEA Bid Office, Customer Center 1st Floor, Room 002
21 W. Church Street, Jacksonville, FL 32202
JEA will publicly open all Responses received from qualified Respondents on September 10, 2019 at 2:00
P.M. EST in the JEA Bid Office, Customer Center 1st Floor, Room 002, 21 W. Church Street, Jacksonville,
FL
Page 1 of 38
TABLE OF CONTENTS
1. INTENT TO NEGOTIATE ...................................................................................................................................6
1.1. INVITATION ..............................................................................................................................................6
1.1.1. SCOPE OF WORK (ITN) .......................................................................................................................6
1.1.2. BACKGROUND .....................................................................................................................................6
1.1.3. INVITATION TO NEGOTIATE ............................................................................................................6
1.1.4. OPTIONAL PRE-RESPONSE MEETING IN PERSON........................................................................7
1.1.5. OPENING OF RESPONSES...................................................................................................................7
1.2. SPECIAL INSTRUCTIONS........................................................................................................................7
1.2.1. MINIMUM QUALIFICATIONS ............................................................................................................7
1.2.2. NUMBER OF CONTRACTS TO BE AWARDED................................................................................8
1.2.3. INSURANCE REQUIREMENTS...........................................................................................................8
1.2.4. SAFTEY QUALIFIATION REQUIREMENTS .....................................................................................8
1.2.5. REQUIRED FORMS TO BE SUBMITTED WITH RESPONSE ..........................................................8
1.3. EVALUATION METHODOLOGY............................................................................................................9
1.3.1. EVALUATION AND NEGOTIATION PROCESS ...............................................................................9
1.3.2. ALTERNATE PROVISIONS AND CONDITIONS.............................................................................10
1.4. SELECTION CRITERIA...........................................................................................................................11
1.4.1. SELECTION CRITERIA ......................................................................................................................11
1.4.2. QUOTATION OF RATES ....................................................................................................................11
1.4.3. TIE .........................................................................................................................................................11
1.5. GENERAL INSTRUCTIONS ...................................................................................................................11
1.5.1. SUBMITTING THE RESPONSE .........................................................................................................11
1.5.2. ADDENDA ...........................................................................................................................................11
1.5.3. CONTRACT EXECUTION AND START OF WORK........................................................................11
1.5.4. DEFINED TERMS ................................................................................................................................12
1.5.5. EX PARTE COMMUNICATION.........................................................................................................12
1.5.6. CERTIFICATION AND REPRESENTATIONS OF THE COMPANY ..............................................12
1.5.7. ETHICS .................................................................................................................................................13
1.5.8. JEA PUBLICATIONS...........................................................................................................................13
1.5.9. MATHEMATICAL ERRORS...............................................................................................................13
1.5.10. MODIFICATION OR WITHDRAWAL OF RESPONSES .............................................................13
1.5.11. PROHIBITION AGAINST CONTINGENT FEES ..........................................................................14
1.5.12. PROTEST OF ITN AND AWARD PROCESS ................................................................................14
1.5.13. RESERVATION OF RIGHTS TO JEA............................................................................................14
1.5.14. SUNSHINE LAW .............................................................................................................................14
1.5.15. SUBCONTRACTORS ......................................................................................................................15
1.6. JACKSONVILLE SMALL AND EMERGING BUSINESS (JSEB) PROGRAM REQUIREMENTS....16
1.6.1. OPTIONAL USE OF JACKSONVILLE SMALL AND EMERGING BUSINESS (JSEB) PROGRAM
16
2. CONTRACT TERMS AND CONDITIONS.......................................................................................................16
2.1. CONTRACT TERMS AND CONDITIONS .............................................................................................16
2.2. DEFINITIONS...........................................................................................................................................16
2.2.1. DEFINITIONS ......................................................................................................................................16
2.2.2. ADDENDUM/ADDENDA ...................................................................................................................16
2.2.3. ANNIVERSARY DATE .......................................................................................................................16
2.2.4. AWARD ................................................................................................................................................17
2.2.5. CHANGE ORDER ................................................................................................................................17
2.2.6. COMPANY ...........................................................................................................................................17
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2.2.7. CONTRACT..........................................................................................................................................17
2.2.8. CONTRACT ADMINISTRATOR........................................................................................................17
2.2.9. CONTRACT AMENDMENT ...............................................................................................................17
2.2.10. CONTRACT DOCUMENTS............................................................................................................17
2.2.11. CONTRACT PRICE .........................................................................................................................17
2.2.12. CONTRACT TIME...........................................................................................................................17
2.2.13. DEFECT............................................................................................................................................18
2.2.14. HOLIDAYS ......................................................................................................................................18
2.2.15. INVITATION TO NEGOTIATE......................................................................................................18
2.2.16. INVOICE ..........................................................................................................................................18
2.2.17. JEA....................................................................................................................................................18
2.2.18. JEA REPRESENTATIVES...............................................................................................................18
2.2.19. PERFORMANCE - ACCEPTABLE PERFORMANCE/PERFORMER..........................................18
2.2.20. PERFORMANCE - TOP PERFORMANCE/PERFORMER............................................................18
2.2.21. PERFORMANCE - UNACCEPTABLE PERFORMANCE/PERFORMER....................................18
2.2.22. RESPONSE.......................................................................................................................................18
2.2.23. RESPONDENT .................................................................................................................................18
2.2.24. SUBCONTRACTOR ........................................................................................................................19
2.2.25. SOLICITATION ...............................................................................................................................19
2.2.26. TERM................................................................................................................................................19
2.2.27. UNIT PRICES...................................................................................................................................19
2.2.28. WORK OR SCOPE OF SERVICES .................................................................................................19
2.3. CONTRACT DOCUMENTS ....................................................................................................................19
2.3.1. ORDER OF PRECEDENCE .................................................................................................................19
2.4. PRICE AND PAYMENTS ........................................................................................................................20
2.4.1. INVOICING AND PAYMENT TERMS ..............................................................................................20
2.4.2. TAXES ..................................................................................................................................................20
2.4.3. PRICE ADJUSTMENT ANNUAL ....................................................................................................20
2.5. WARRANTIES AND REPRESENTATIONS ..........................................................................................22
2.5.1. WARRANTY - SERVICES ..................................................................................................................22
2.6. INSURANCE, INDEMNITY AND RISK OF LOSS ................................................................................23
2.6.1. INSURANCE ........................................................................................................................................23
2.6.2. INDEMNIFICATION (JEA STANDARD) ..........................................................................................24
2.6.3. RISKS AND PROPERTY .....................................................................................................................24
2.6.4. INSPECTION ........................................................................................................................................24
2.6.5. FREE AND CLEAR TITLE..................................................................................................................24
2.7. TERM AND TERMINATION ..................................................................................................................24
2.7.1. TERM OF CONTRACT DEFINED DATES.....................................................................................24
2.7.2. TERMINATION FOR CONVENIENCE..............................................................................................25
2.7.3. TERMINATION FOR DEFAULT........................................................................................................25
2.8. CONFIDENTIALITY AND OWNERSHIP OF DOCUMENTATION ....................................................26
2.8.1. PUBLIC RECORDS LAWS .................................................................................................................26
2.8.2. INTELLECTUAL PROPERTY ............................................................................................................27
2.8.3. PROPRIETARY INFORMATION .......................................................................................................27
2.8.4. PUBLICITY AND ADVERTISING .....................................................................................................28
2.9. LABOR ......................................................................................................................................................28
2.9.1. MINIMUM QUALIFICATION OF COMPANY PERSONNEL..........................................................28
2.9.2. PROHIBITED FUTURE EMPLOYMENT...........................................................................................29
2.9.3. HIRING OF OTHER PARTY'S EMPLOYEES....................................................................................29
2.9.4. SCHEDULING OF OVERTIME ..........................................................................................................29
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2.9.5. SHOW UP PAY ....................................................................................................................................29
2.9.6. COMPANY'S LABOR RELATIONS...................................................................................................29
2.10. COMPANY'S RESPONSIBILITIES AND PERFORMANCE OF THE CONTRACT............................30
2.10.1. JEA ACCESS BADGES ...................................................................................................................30
2.10.2. JEA CRITICAL INFRASTUCTURE PROTECTION (CIP)...........................................................30
2.10.3. JEA CONFIDENTIAL INFORMATION PROTECTION ...............................................................30
2.10.4. PROTECTIONS OF THE ENVIRONMENT ...................................................................................31
2.10.5. LICENSES ........................................................................................................................................32
2.10.6. PERFORMANCE OF THE WORK..................................................................................................32
2.10.7. COMPANY REPRESENTATIVES..................................................................................................33
2.10.8. COMPANY REVIEW OF PROJECT REQUIREMENTS ...............................................................33
2.10.9. DAMAGES MATERIALS OR EQUIPMENT .................................................................................33
2.10.10. EMERGENCY EVENTS..................................................................................................................33
2.10.11. EMERGENCY PROCEDURES .......................................................................................................33
2.10.12. LICENSES ........................................................................................................................................34
2.10.13. SAFETY AND PROTECTION PRECAUTIONS ............................................................................34
2.10.14. PRE-WORK MEETING AND PROGRESS MEETINGS ...............................................................34
2.10.15. UNFORSEEN CONDITIONS ..........................................................................................................34
2.10.16. COMPANY’S EQUIPMENT ...........................................................................................................35
2.10.17. SWITCHING AND HOLD TAGS....................................................................................................35
2.10.18. COMPANY LAYDOWN AREA......................................................................................................35
2.11. VENDOR PERFORMANCE EVALUATION..........................................................................................35
2.11.1. VENDOR PERFORMANCE EVALUATION .................................................................................35
2.12. JEA RESPONSIBILITIES.........................................................................................................................37
2.12.1. SUSPENSION OF SERVICES .........................................................................................................37
2.12.2. FORCE MAJEURE...........................................................................................................................37
2.12.3. COORDINATION OF SERVICES PROVIDED BY JEA ...............................................................37
2.13. MISCELLANEOUS PROVISIONS ..........................................................................................................37
2.13.1. AMBIGUOUS CONTRACT PROVISIONS ....................................................................................37
2.13.2. AMENDMENTS...............................................................................................................................37
2.13.3. APPLICABLE STATE LAW; VENUE; SEVERABILITY .............................................................38
2.13.4. CONTINUING THE WORK ............................................................................................................38
2.13.5. CUMULATIVE REMEDIES............................................................................................................38
2.13.6. DELAYS ...........................................................................................................................................38
2.13.7. DISPUTES ........................................................................................................................................38
2.13.8. NO DAMAGE FOR DELAY ...........................................................................................................38
2.13.9. ENTIRE AGREEMENT ...................................................................................................................39
2.13.10. EXPANDED DEFINITIONS............................................................................................................39
2.13.11. HEADINGS ......................................................................................................................................39
2.13.12. INDEPENDENT CONTRACTOR ...................................................................................................39
2.13.13. LANGUAGE AND MEASUREMENTS..........................................................................................39
2.13.14. MEETINGS AND PUBLIC HEARINGS.........................................................................................39
2.13.15. NEGOTIATED CONTRACT ...........................................................................................................39
2.13.16. NONEXCLUSIVE ............................................................................................................................39
2.13.17. REFERENCES..................................................................................................................................40
2.13.18. RIGHT TO AUDIT ...........................................................................................................................40
2.13.19. SEVERABILITY ..............................................................................................................................41
2.13.20. SUBCONTRACTING OR ASSIGNING OF CONTRACT .............................................................41
2.13.21. SURVIVAL.......................................................................................................................................41
2.13.22. TIME AND DATE............................................................................................................................41
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2.13.23. TIME OF ESSENCE.........................................................................................................................42
2.13.24. WAIVER OF CLAIMS.....................................................................................................................42
2.13.25. CONTINUING THE WORK ............................................................................................................42
3. TECHNICAL SPECIFICATIONS/DETAILED SCOPE OF WORK.................................................................42
3.1. TECHNICAL SPECIFICATIONS/DETAILED SCOPE OF WORK (APPENDIX A) ............................42
4. FORMS (APPENDIX B).....................................................................................................................................42
4.1. APPENDIX B FORMS..............................................................................................................................42
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