6 Items - Antifreeze

Agency: Arkansas State Highway And Transportation Department
State: Arkansas
Type of Government: State & Local
NAICS Category:
  • 325998 - All Other Miscellaneous Chemical Product and Preparation Manufacturing
Posted Date: Aug 7, 2019
Due Date: Aug 27, 2019
Solicitation No: M-20-003R
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Bid No. Tab Mowing Opening Date Description Buyer Awarded
M-20-003R Aug 27, 2019 6 Items - Antifreeze LR

Attachment Preview

Bid Opening Date: August 27, 2019 Time: 11:00 a.m.
ARDOT Equipment &
ARDOT Equipment and
Procurement Division
Procurement Division
11302 West Baseline Road P.O. Box 2261
Little Rock, AR 72209
Little Rock, AR 72203
ARDOT Equipment &
Procurement Division
11302 West Baseline Road
Little Rock, AR 72209
Sealed bids for furnishing the commodities and/or services described below, subject to the Standard Bid Conditions of this bid invitation will be received at the above-noted mail and
delivery locations until the above-noted bid opening date and time, and then publicly opened at the above-noted bid opening location. Bids must be submitted on this form, with
attachments when appropriate, or bids will be rejected. Late bids and unsigned bids will not be considered.
In compliance with this Bid Invitation and subject to all the Conditions thereof, the undersigned offers and agrees to furnish any and all items upon which prices are quoted, at the price set
opposite each item.
Company Name:
Name (Type or Print):
Phone:_________________________ Fax:
E-mail Address:
Federal Tax ID or Social Security No.:
Signature must be original (not photocopied) and in ink. Unsigned bids will be rejected.
Antifreeze delivered to locations indicated as per attached sheet for the Arkansas Department of Transportation (hereafter called
{A} Green
{B} Orange
{C} Yellow
List manufacturer and brand name of anti-freeze being proposed:
Item A. Manufacturer_______________ Brand_______________
Item B. Manufacturer_______________ Brand_______________
Item C. Manufacturer_______________ Brand_______________
FOB: Statewide as indicated NO FRIDAY DELIVERIES
Descriptive literature, detailed specifications and product label of proposed product may be required prior to or after award.
All bidders should complete and return the Eligible Bidder Certification (Attachment A), Disclosure Form (see Page 2 of
Standard Bid Conditions – Item 18), Restriction of Boycott of Israel Certification and Illegal Immigrant Certification (see Page
2 of Standard Bid Conditions – Item 17) issued with this bid.
Bid Bond in the amount of $1,000.00 required of all bidders at time of bid opening or bid will be rejected. Personal and
company checks are not acceptable as Bid Bonds. See Condition 4 on page 1 of the Standard Bid Conditions.
Performance Bond in the amount of 5% of total bid price will be required of successful bidder prior to providing
goods/services. Personal and company checks are not acceptable as Performance Bonds. See Condition 4 on page 1 of the
Standard Bid Conditions.
The successful bidder will be required to complete delivery within 45 days after award.
Bids and Specifications are available on-line by going to the ARDOT Web Site – www.ardot.gov and clicking on “Commodities
and Services Bids/Contracts Information”. Tabulations will also be available at this site after award of bid/contract. If you have
any questions, call this office at 501-569-2667.
Bid No. M-20-003R
1. Dist. 1 Headquarters, 2701 Hwy. 64 W.
Wynne, AR 72396 (31-0125).
240 gals. {A} $
240 gals. {C} $___________ $
2. Dist. 2 Headquarters, 4900 Hwy 65 South
Pine Bluff, AR 71601 (32-0194).
300 gals. {A} $
216 gals. {B} $___________ $____________
3. Dist. 3 Headquarters, 2911 Hwy. 29 North
Hope, AR 71801 (33-0301).
4. Dist. 4 Headquarters, 808 Frontier Rd.
Barling, AR 72917 (34-0204).
5. Dist. 5 Headquarters, 1673 Batesville Blvd.
Batesville, AR 72501 (35-0335).
6. Dist. 6 Headquarters, 8900 Mabelvale Pike
Little Rock, AR 72209 (36-0296)
240 gals. {B} $___________ $____________
300 gals. {A} $___________ $____________
50 gals. {B} $___________ $____________
216 gals. {A} $
150 gals. {A} $___________ $____________
150 gals. {B} $___________ $____________
BID TOTAL: $______________
Rev. 3/1/2018
Page 1 of 2
1. GENERAL: Any special terms and conditions included in the invitation for bid override these standard terms and conditions.
The standard terms and conditions and any special terms and conditions become part of any contract entered into if any or all
parts of the bid are accepted by the Arkansas Department of Transportation (ARDOT).
2. ACCEPTANCE AND REJECTION: ARDOT reserves the right to reject any or all bids, to accept bids in whole or in part (unless
otherwise indicated by bidder), to waive any informalities in bids received, to accept bids on materials or equipment with
variations from specifications where efficiency of operation will not be impaired, and to award bids to best serve the interest of
the State.
3. PRICES: Unless otherwise stated in the Bid Invitation, the following will apply: (1) unit prices shall be bid, (2) prices should be
stated in units of quantity specified (feet, each, lbs., etc.), (3) prices must be F.O.B. destination specified in bid, (4) prices must
be firm and not subject to escalation, (5) bid must be firm for acceptance for 30 days from bid opening date. In case of errors
in extension, unit prices shall govern. Discounts from bid price will not be considered in making awards.
4. BID BONDS AND PERFORMANCE BONDS: If required, a Bid Bond in the form of a cashier’s check, certified check, or
surety bond issued by a surety company, in an amount stated in the Bid Invitation, must accompany bid. Personal and
company checks are not acceptable as Bid Bonds. Failure to submit a Bid Bond as required will cause a bid to be
rejected. The Bid Bond will be forfeited as liquidated damages if the successful bidder fails to provide a required Performance
Bond within the period stipulated by ARDOT or fails to honor their bid. When a bidder claims and can show clear and
convincing evidence that a material mistake was made in the bid and was not the bid intended, the bidder may be permitted to
withdraw their bid prior to award without forfeiture of bid bond. Cashier’s checks and certified checks submitted as Bid Bonds
will be returned to unsuccessful bidders; surety bonds will be retained. The successful bidder will be required to furnish a
Performance Bond in an amount stated in the Bid Invitation and in the form of a cashier’s check, certified check, or surety
bond issued by a surety company, unless otherwise stated in the Bid Invitation, as a guarantee of delivery of goods/services in
accordance with the specifications and within the time established in the bid. Personal and company checks are not
acceptable as Performance Bonds. In some cases, a cashier’s check or certified check submitted as a Bid Bond will be
held as the Performance Bond of the successful bidder. Cashier’s checks or certified checks submitted as Performance
Bonds will be refunded shortly after payment has been made to the successful bidder for completion of all terms of the bid;
surety bonds will be retained. Surety bonds must be issued by a surety company that is authorized to do business in the State
of Arkansas and that is listed on the current United States Department of the Treasury Listing of Approved Sureties. Surety
bonds must be executed by a resident or non-resident agent who is licensed by the Arkansas State Insurance Commissioner to
represent the surety company executing the bond, and the resident or non-resident agent shall file with the bond the power of
attorney of the agent to act on behalf of the bonding company. Certain bids involving labor will require Performance Bonds in
the form of surety bonds only (no checks of any kind allowed). These bonds shall not only serve to guarantee the
completion of the work, but also to guarantee the excellence of both workmanship and material until the work is finally
accepted and the provisions of the Plans, Specifications, and Special Provisions fulfilled. In such cases, the company issuing
the surety bond must comply with all stipulations herein and must be named in the U. S. Treasury listing of companies holding
Certificates of Authority as acceptable sureties on Federal Bonds and as acceptable reinsuring companies. Any excess
between the face amount of the bond and the underwriting limitation of the bonding company shall be protected by
reinsurance provided by an acceptable reinsuring company. Annual Bid and Performance Bonds on file with E & P Division
must have sufficient unencumbered funds to meet current bonding requirements, or the bid will be rejected, unless the balance
is submitted as set forth above, prior to bid opening.
5. TAXES: The ARDOT is not exempt from Arkansas State Sales and Use Taxes, or local option city/county sales taxes, when
applicable, and bidders are responsible to the State Revenue Department for such taxes. These taxes should not be included
in bid prices, but where required by law, will be paid by the ARDOT as an addition thereto, and should be added to the billing to
the ARDOT. The ARDOT is exempt from Federal Excise Taxes on all commodities except motor fuels; and excise taxes should
not be included in bid prices except for motor fuels. Where applicable, tax exemption certificates will be furnished by the
6. “ALL OR NONE” BIDS: Bidders who wish to bid “All or None” on two or more items shall so stipulate on the face of bid sheet;
otherwise, bid may be awarded on an individual item basis.
7. SPECIFICATIONS: Complete specifications should be attached for any substitution or alternate offered, or where
amplification is necessary. Bidder’s name must be placed on all attachments to the bid.
8. EXCEPTIONS TO SPECIFICATIONS: Any exceptions to the bid specifications must be stated in the bid. Any exceptions to
manufacturer’s published literature must be stated in the bid, or it will be assumed that bidder is bidding exactly as stated in
the literature.
9. BRAND NAME REFERENCES: All brand name references in bid specifications refer to that commodity or its equivalent,
unless otherwise stated in Bid Invitation. Bidder should state brand or trade name of item being bid, if such name exists.
10. FREIGHT: All freight charges should be included in bid price. Any change in common carrier rates authorized by the
Interstate Commerce Commission will be adjusted if such change occurs after the bid opening date. Receipted common
carrier bills that reflect ICC authorized rate changes must be furnished.
Page 2 of 2
11. SAMPLES, LITERATURE, DEMONSTRATIONS: Samples and technical literature must be provided free of any charge within
14 days of ARDOT request, and free demonstrations within 30 days, unless ARDOT extends time. Failure to provide as
requested within this period may cause bid to be rejected. Samples, literature and demonstrations must be substantially the
same as the item(s) being bid, unless otherwise agreed to by ARDOT. Samples that are not destroyed will be returned upon
request at bidders expense. Samples from successful bidders may be retained for comparison with items actually furnished.
12. GUARANTY: Unless otherwise indicated in Bid Invitation, it is understood and agreed that any item offered or shipped on this
bid shall be newly manufactured, latest model and design, and in first class condition; and that all containers shall be new,
suitable for storage or shipment and in compliance with all applicable laws relating to construction, packaging, labeling and
13. BACKORDERS OR DELAY IN DELIVERY: Backorders or failure to deliver within the time required may constitute default.
Vendor must give written notice to the ARDOT, as soon as possible, of the reason for any delay and the expected delivery date.
The ARDOT has the right to extend delivery if reasons appear valid. If reason or delivery date is not acceptable, vendor is in
14. DEFAULT: All commodities furnished will be subject to inspection and acceptance by ARDOT after delivery. Default in
promised delivery or failure to meet specifications authorizes the ARDOT to cancel award or any portion of same, to reasonably
purchase commodities or services elsewhere and to charge full increase, if any, in cost and handling to defaulting vendor.
Applicable bonds may be forfeited.
15. ETHICS: “It shall be a breach of ethical standards for a person to be retained, or to retain a person, to solicit or secure a State
contract upon an agreement of understanding for a commission, percentage, brokerage, or contingent fee, except for retention
of bona fide employees or bona fide established commercial selling agencies maintained by the contractor for the purpose of
securing business.” (Arkansas Code, Annotated, Section 19-11-708).
16. NOTICE OF NONDISCRIMINATION: The Arkansas State Highway Commission, through ARDOT, complies with all civil rights
provisions of federal statutes and related authorities that prohibit discrimination in programs and activities receiving federal
financial assistance. Therefore, ARDOT does not discriminate on the basis of race, sex, color, age, national origin, religion (not
applicable as a protected group under the Federal Motor Carrier Safety Administration Title VI Program), disability, Limited
English Proficiency (LEP), or low-income status in the admission, access to and treatment in the ARDOT’s programs and
activities, as well as the ARDOT’s hiring or employment practices. Complaints of alleged discrimination and inquiries regarding
the ARDOT’s nondiscrimination policies may be directed to Joanna P. McFadden Section Head – EEO/DBE (ADA/504/Title VI
Coordinator), P. O. Box 2261, Little Rock, AR 72203, (501)569-2298, (Voice/TTY 711), or the following email address:
joanna.mcfadden@ardot.gov. Free language assistance for Limited English Proficient individuals is available upon request.
This notice is available from the ADA/504/Title VI Coordinator in large print, on audiotape and in Braille.
17. PROHIBITION OF EMPLOYMENT OF ILLEGAL IMMIGRANTS: Pursuant to Arkansas Code Annotated 19-11-105, all bidders
must certify prior to award of a contract that they do not employ or contract with any illegal immigrant(s) in its contract with the
18. DISCLOSURE: Failure to make any disclosure required by Governor’s Executive Order 98-04, or any violation of any rule,
regulation, or policy adopted pursuant to that order, shall be a material breach of the terms of this contract. Any contractor,
whether an individual or entity, who fails to make the required disclosure or who violates any rule, regulation, or policy shall be
subject to all legal remedies available to the agency.
The Bidder represents and warrants for itself, its employees and its subcontractors and certifies they:
1. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from covered transactions by any Federal department or agency;
2. Have not within a three-year period preceding thus Bid been convicted of or had a civil
judgment rendered against them for commission of fraud or a criminal offense in connection
with obtaining, attempting to obtain, or performing a public (Federal, State, or local)
transaction or contract under a public transaction; violation of Federal or State antitrust
statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of
records, making false statements, or receiving stolen property;
3. Are not presently indicted for or otherwise criminally or civilly charged by a governmental
entity (Federal, State, or local) with commission of any of the offenses enumerated in
paragraph two (2) of this Certification;
4. Have not within a one-year period preceding this application/Bid had one or more public
transactions (Federal, State, or local) terminated for cause or default; and
The Bidder represents, warrants and acknowledges the understanding that restrictions placed on the
employment of labor or on the scale of pay for the work on a contract will be the requirements of the Fair
Labor Standards Act (Federal Wage-Hour Law) of 1938, 28 USC §201 et seq., and other applicable labor
The person executing this Certification further represents, warrants and affirms the truthfulness and
accuracy of the contents of the statements submitted on or with this Certification and understands that the
provisions of 31 USC §3801 et seq. are applicable thereto.

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