ITB-18-11 Tandem Axle End Dump 8.17.18

Agency: City of Fairbanks
State: Alaska
Type of Government: State & Local
Caegory:
Posted Date: Aug 17, 2018
Due Date: Sep 6, 2018
Solicitation No: ITB-18-11
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
ITB-18-11 Tandem Axle End Dump 8.17.18

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CITY OF FAIRBANKS
INVITATION TO BID
CITY OF FAIRBANKS
DEPARTMENT OF PUBLIC WORKS
BID NUMBER: ITB-18-11
TANDEM AXLE END DUMP
PURCHASING MANAGER
CHRISTINA ROWLETT
PHONE: 907-459-6779
FAX: 907-459-6731
Preferred Method of Communication
EMAIL: purchasing@fairbanks.us
BID OPENING – DATE/TIME: SEPTEMBER 6, 2018, 2:00 PM
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INVITATION TO BID
CITY OF FAIRBANKS
TANDEM AXLE END DUMP
ITB-18-11
Sealed bids for furnishing a new unused TANDEM AXLE END DUMP to the City of Fairbanks Public Works
Department will be received by the City Clerks, City Hall, 800 Cushman Street, Fairbanks, Alaska 99701 until
and including 2:00 P.M. September 6, 2018 and will then be publicly opened and read aloud in the City Council
Chambers, 800 Cushman Street, Fairbanks, Alaska.
THIS BID MUST BE SUBMITTED IN A SEPARATE, SEALED ENVELOPE PLAINLY MARKED WITH
THE BID OPENING DATE AND TIME AND MARKED WITH THE FORMAL BID NUMBER: ITB-18-11
FORMAL BIDS MUST BE ADDRESSED TO THE CITY CLERK.
Specifications and related bid documents may be obtained line at www.fairbanksalaska.us click on Invitations
to Bid.
The City reserves the right to waive informalities not inconsistent with law and to reject any or all bids.
Purchasing Manager
City of Fairbanks
PUBLISH: FAIRBANKS DAILY NEWS MINER, August 22, 26, 2018
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INFORMATION FOR BIDDERS
CITY OF FAIRBANKS
TANDEM AXLE END DUMP
ITB-18-11
1. CONTRACT DOCUMENTS: The "Invitation To Bid", the "Information for Bidders", "Specifications", and the
"Proposal Form" shall form the contract. Vendors must examine each of the contract documents, inform themselves
of the conditions and make their own estimate of any or all difficulties attendant upon furnishing the equipment as
desired.
2. DATE AND PLACE OF OPENING: Pursuant to the "Invitation", sealed proposals will be received by the City
Clerk, City Hall, 800 Cushman Street, Fairbanks, Alaska. The Proposals will then be opened and publicly read in
the City Council Chambers.
3. PRINTED FORM FOR PROPOSALS: All proposals shall be made upon the blank "Proposal Form" attached
hereto, and must clearly indicate the unit price in both figures and words. The words shall prevail. The proposal
must be signed by an authorized agent of the bidder. Proposals submitted on forms other than those provided may
be rejected.
In order to insure consideration and responsiveness of your proposal to bid specifications, where Bid Bond,
Performance Bond and Bid Deposits are requested, your proposal shall be placed in a separated envelope from these
requested documents. Bid Bonds, Performance Bond, Bid Deposits and Addendum Acknowledgements shall be
placed in a separate envelope from the proposal form and shall be likewise sealed. The proposal, in a separate
envelope, shall be PLAINLY marked with the name of the bid and the date of opening, and addressed to the City
Clerk, City Hall, 800 Cushman Street, Fairbanks, Alaska 99701; other requested documents shall be in an envelope
PLAINLY marked with the name of the bid and date of opening and marked with "PERTINENT DOCUMENTS".
Both of these envelopes shall be enclosed in one envelope for mailing purposes.
4. DOCUMENT COMPLETION: All entries and required signatures on Bid and Contract Documents must be
completed either typewritten or in BLACK INK.
5. OMISSIONS AND DISCREPANCIES: Should a vendor find discrepancies in, or omissions from, the
contract/proposal documents, or should be in doubt as to their meaning, the vendor should immediately notify the
Purchasing Department, 800 Cushman Street, Fairbanks, Alaska 99701, in writing, no later than seven (7) days
before the bid opening (faxed inquiries are encouraged to 907- 459-6731), who shall then send written corrections
or explanations to all known holders of the proposal documents.
6. ACCEPTANCE OF PROPOSALS: As soon as practicable after opening of proposals valued over $250,000.00,
the City Council will act upon them. On any transaction in excess of $500,000.00, the City Council is the approving
body. The right and obligations of the contract shall become effective and binding upon the contracting parties only
after formal execution of a purchase order signed by the Purchasing Department, or a contract form signed by the
Contractor and City Mayor. No other act, oral, written or implied, shall constitute acceptance of a proposal.
Awards may be made by line item when in the best interest of the City.
NO BIDS OR PROPOSALS SHALL BE ACCEPTED BY FAX.
7. REJECTION OF BIDS: The City shall have the authority to reject parts of all bids, or all bids for any one or
more supplies or contractual services included in the proposed contract, when the public interest will be served
thereby.
8. TIME FOR DELIVERY: Successful bidders may be required to produce reasonable evidence from their source of
supply or manufacturer to justify the delivery dates furnished with their proposals. Any unreasonable deviation
from the proposed delivery dates shall constitute a breach of contract and shall entitle the City to cancel all
obligations to the Contractor.
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9. DELIVERY POINT: Bidder's proposal shall include F.O.B. City of Fairbanks, Public Works Department yard
located at 2121 Peger Road.
10. POSTPONEMENT: The City of Fairbanks reserves the right to postpone the date of the opening of proposals and
will give written notice of any such postponement to all known holders of the contract documents.
11. LOCAL PREFERENCE: If this project is funded with Federal dollars; local preference is not allowed and will not
be a factor in awarding contract.
12. ADDITIONAL INFORMATION FOR BIDDERS:
A. Brand Name or Equal - In the case where a bid call does not request a specific brand or in the case where a
vendor is bidding an alternate equal to a brand which is specified on a bid call (when an "or equal" is
indicated as acceptable in the bid call), the bidders must submit with their proposals the latest printed
specifications and advertising literature on the product they propose to furnish. The bidders shall list on a
separate sheet of paper any variations from, or exceptions to, the conditions and specifications of the
contract documents. This sheet shall be labeled "Exceptions to Bid Conditions and Specifications" and
shall be attached to the proposal.
B. Multiple, Alternate or Conditioned Offers - Unless specifically allowed, multiple, alternate, or bid
conditioned upon receiving award of all or a portion of this and/or another contract shall be deemed non-
responsive, and shall be rejected.
13. TAXES: The City of Fairbanks does not pay excise tax and will furnish the successful bidder with Exemption
Certificates upon request.
14. PROMPT PAYMENT DISCOUNT: The City of Fairbanks will provide payment 30 days after satisfactory delivery,
acceptance and receipt of invoice.
A. Discounts for prompt payment will not be considered in the evaluation of offers. However, any offered
discount will form a part of the award and will be taken if payment is made within the discount period
indicated in the bid by the offeror.
B. In conjunction with discount offered for prompt payment, time shall be computed from: (1) the date of
completion of performance of the services or delivery of the supplies to the carrier if acceptance is at point
of origin or date of delivery at destination or port of embarkation if delivery and acceptance are at either of
these locations; or (2) the date a proper invoice is received by accounts payable if the invoice is later than
date of performance and delivery. For the purpose of computing the discount earned, payment shall be
considered to have been made on the date which appears on the payment check or the date a wire transfer
is made.
15. SET OFFS PRIOR TO DISBURSEMENT: Disbursement of monies by City hereunder shall be subject to set-off
pursuant to the provisions of section 2.611 of the Code of Ordinances.
16. QUESTIONS, OBJECTIONS, OR COMMENTS: Shall be in writing and received by the Purchasing Agent no
later than (7) calendar days prior to proposal opening so that any necessary amendments or clarification can be
published and distributed to all known bidders. Facsimile (FAX) use is encouraged to 907-459-6731 or email
purchasing@fairbanks.us
17. MATERIAL SAFETY DATA SHEETS: For all material supplied under this bid, the vendor/supplier shall provide
to the delivery address the applicable Material Safety Data Sheet (MSDS). MSDS must be received prior to final
payment.
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CITY OF FAIRBANKS
TANDEM AXLE END DUMP
BID SPECIFICATION
GENERAL SPECIFICATION
A. It is the intent of these specifications to describe a new, unused, TANDEM AXLE END DUMP that will
meet the requirements of the City of Fairbanks Public Works Department. Production model is defined
as a standard model with minimum of 10 sold and in service in Alaska for 24 months or more. The unit
bid shall be current year model, in new condition, not previously owned and meet or exceed the following
minimum specifications.
B. Unit shall be delivered ready for immediate operation and meet all Federal, State and local safety
requirements.
C. The Unit shall be the manufacturer’s standard and be equipped with the manufacturer’s equipment and
accessories which are included as standard in the published specification for the unit. Manufacturer’s
descriptive literature, with itemized listing of equipment furnished, shall be submitted with bid. Bidders
shall provide itemized listing of any deviation from this specification. If not so specified, all items
furnished must be provided in accordance to this specification. All deviations from the manufacturer’s
standard or modifications to the TANDEM AXLE END DUMP shall accompany the bid, in writing, for
consideration during the bid evaluation.
D. Unit shall have full warranty coverage as specified in manufacturer’s descriptive literature.
E. Bidder shall guarantee in-state availability of warranty, maintenance and parts or furnish by air shipment
at no additional charge to the City during warranty period. If an instate warranty dealer is not available,
then the City shall be authorized, in writing, by the manufacturer, to perform all warranty work. The
dealer will reimburse the City for all labor and materials used during the warranty period at the
established City labor rates and at delivered invoice prices.
F. It is the intent that this unit will have an anticipated operating life of ten (10) years. Therefore, the
following questions shall be answered by the manufacturer.
1. How long has the manufacturer been in the business of manufacturing this type of
equipment? ______________________ years.
2. Is the unit bid a current production model? _____ Yes ____ No
3. Bidder has enclosed manufacturer’s literature, specifications and all pertinent
information concerning this bid? _____ Yes _____ No
4. Bid proposal was filled out thoroughly and all pertinent information requested was
provided and any deviations thoroughly explained? _____ Yes _____ No
G. Bidder will specify date of delivery.
H. Final payment will be made on approval and acceptance by the City of Fairbanks Public Works
Department that unit meets specifications as set forth in these bid documents.
I. Manufacturer’s statement of origin and license plate registration slip shall accompany unit at time of
delivery.
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