ITB & Schedule, Questions and Answers Vans and Sedans

Agency: Tennessee Education Lottery
State: Tennessee
Type of Government: State & Local
Caegory:
  • W - Lease or Rental of Equipment
Posted Date: Apr 15, 2019
Due Date: Apr 17, 2019
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
ITB & Schedule, Questions and Answers Vans and Sedans

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Tennessee Education Lottery Corporation
Vans and Sedans
Invitation to Bid
Page 1 of 17
TENNESSEE EDUCATION LOTTERY CORPORATION
Invitation to Bid
A. PURPOSE
The Tennessee Education Lottery Corporation (“TEL”) is soliciting bids for the following
services and/or products:
VANS AND SEDANS
B. GENERAL INFORMATION AND SCHEDULE
This ITB has been issued on Friday, April 5, 2019. Questions and requests for clarifications
relating to this ITB must be directed to the TEL’s Contract Compliance Coordinator. The Contract
Compliance Coordinator is to be the sole point of contact at the TEL in connection with this ITB
for potential contractors or vendors, effective with the date of release of this ITB and until a
contractor or vendor is selected to provide the above referenced goods. Contact with any
representative of the TEL, other than the Contract Compliance Coordinator, will result in
disqualification. Bids are to be delivered to the attention of Rhonda Frost, Contract Compliance
Coordinator at the following address:
Tennessee Education Lottery Corporation
26 Century Boulevard, Suite 200
Nashville, TN 37214
Phone: 615-324-6669
Facsimile: 615-324-6537
Email: procurement@tnlottery.com
Written questions and requests for clarifications must be received by the Contract Compliance
Coordinator by 3:00 pm C.T. on Wednesday, April 10, 2019. Written questions may be submitted
by email, facsimile, metered mail, or hand delivery. Questions and requests for clarification
received after 3:00 pm C.T. on Wednesday, April 10, 2019, will not be accepted, reviewed, or
responded to. Responses to these inquiries will be posted on the TEL’s website under Vans and
SedansITB, Schedule, Questions and Answersno later than 5:00 pm C.T. on Thursday, April
11, 2019. The TEL reserves the right to change any dates contained in this ITB. Any changes to
this ITB or its schedule will be posted to the TEL’s website.
Delivery of one (1) copy of the response to this ITB is due no later than 3:00 p.m. C.T. on
Wednesday, April 17, 2019. Using the attached Exhibit B, bids may be delivered by mail, in
person or electronically. An authorized representative of your organization must complete and
sign Exhibit A and Exhibit B.
C. EQUAL OPPORTUNITY
Tennessee Education Lottery Corporation
Vans and Sedans
Invitation to Bid
Page 2 of 17
The TEL prohibits discrimination on the basis of race, color, gender, religion, national origin, or
disability in connection with employment of any person, or the award of any contract with the
TEL.
The TEL will provide equal opportunities without regard to race, color, gender, religion, national
origin, or disability, by requiring that any firm doing business with the TEL provide equal
opportunity to persons and businesses employed by, or contracting with the supplier of products
and services to the TEL.
D. MINORITY PARTICIPATION
It is an overall objective of the TEL to encourage involvement by minority contractors and
suppliers in business activities generated by the TEL, while assuring that such activities will be
conducted in accordance with all applicable laws. Furthermore, in accordance with the
Tennessee Education Lottery Implementation Law, it is the declared policy and intent of the TEL
to strive to maximize participation of minority owned businesses to achieve a minimum
participation of fifteen percent (15%) through all business contracting opportunities.
Firms interested in doing business with the TEL are required to complete EBO Form C Minority-
Owned Business Utilization Plan attached here to as Exhibit B, and to submit the plan along with
a short narrative describing its commitment to assist the TEL in striving to maximize
participation of minority-owned businesses. The completed EBO Form C and the written
narrative should be submitted with the bid response.
E. NON-EXCLUSIVE RIGHTS
The TEL does not intend to grant any entity the exclusive rights to provide all equipment,
materials, and services required by the TEL during the period covered by any contract resulting
from this ITB.
F. ACCEPTANCE
The TEL reserves the right to accept or to reject any and all bid responses, and to negotiate with
any or all vendor(s) in any manner necessary to serve the TEL’s best interests. The TEL further
reserves the right not to award this bid.
G. COSTS OF PROPOSALS
The TEL is not responsible or liable for any of the costs incurred by any contractor in preparing
and/or submitting a proposal pursuant to this ITB.
H. SPECIFICATIONS AND REQUIREMENTS
Tennessee Education Lottery Corporation
Vans and Sedans
Invitation to Bid
Page 3 of 17
The TEL is seeking bids for the purchase of the following vehicles. Please submit the proposal
based on the minimum specifications listed:
Mid-Size Sedan
Year:
Quantity:
Wheelbase:
Engine:
Transmission:
Tires:
Brakes:
Battery:
Steering:
Floor Mats:
Exterior Mirror:
Interior Mirror:
Interior:
Air Bags:
Air Conditioning:
Glass:
Radio:
Rear Window Defogger:
Power outlets:
Tilt and Cruise Control:
Windows and Locks
New 2018 or 2019
Two (2)
Minimum 106.5”
Gasoline 1.5 Liter, 4 Cyl.
Automatic
Radial w/Manufacturer’s Standard Spare
Power, ABS Required
Maintenance Free, Manufacturer’s standard
Power
Factory installed, Front and Rear
Left and Right, Power
Day/Night
Cloth with standard seating
Dual, Driver & Passenger side
Factory Installed
Tinted, all windows
AM/FM Factory Installed
Factory Installed
12 Volt
Factory Installed
Power
If the following additional features are excluded from your base pricing, please include the cost
of each feature separately in the Bid Form where indicated:
Remote keyless entry system
Power door locks
Power windows
Apple CarPlay
Heated front seats
Lockout protection for all doors
Tilt wheel
Bluetooth
Passenger Van
Tennessee Education Lottery Corporation
Vans and Sedans
Invitation to Bid
Page 4 of 17
Year:
Quantity:
Wheelbase:
Engine:
Transmission:
Tires:
Brakes:
Battery:
Steering:
Air Bags:
Floor Mats:
Fuel Tank Capacity:
Air Conditioning:
Glass Tinted:
Radio:
Sliding Door:
Mirrors Exterior:
Warranty:
New 2018 or 2019
One (1)
Minimum 119”
Gasoline V6
Automatic 4 Speed Overdrive
Radial w/ Manufacturer’s Standard Spare
Power, 4 Wheel ABS Required
Maintenance Free, Manufacturer’s Standard
Power
Driver Side & Passenger
Front & Rear
20 Gallons Minimum
Factory Installed
All Windows/ Excluding Windshield
Standard Audio Factory Installed
Right and Left Side
Right & Left Side
Standard
If the following additional features are excluded from your base pricing, please include the cost
of each feature separately in the Bid Form where indicated:
Remote keyless entry system
Power door locks
Power windows
Back up sensors
Back up alarm
Lockout protection for all doors
Tilt wheel
Cruise control
Roadside hazard kit
Cargo Van
Tennessee Education Lottery Corporation
Vans and Sedans
Invitation to Bid
Page 5 of 17
Year
Quantity:
Wheelbase:
Engine:
Transmission:
Tires:
Brakes:
Battery:
Steering:
Air Bags:
Floor Mats:
Fuel Tank Capacity:
Air Conditioning:
Glass Tinted:
Glass Equip:
Sliding Door:
Radio:
Mirrors Exterior:
Storage Area:
Seating
Warranty:
New 2018 or 2019
Eight (8)
119”
3.5L V6
Automatic
Radial w/ Manufacturer’s Standard Spare
Power, 4 Wheel ABS Required
Maintenance Free, Manufacturer’s Standard
Power
Driver & Passenger sides
Front
20 Gallons
Factory Installed
All Windows/ Excluding Windshield
Rear Door with defrost, factory installed
Side, factory installed
Right and Left Side
Standard Audio Factory Installed
Right & Left Side
Please provide estimated back storage size if
all back seats are stowed, or removed.
If offering a passenger van to meet cargo
needs, middle and back seats should be stow
and go. If stow and go is not an option,
dealer will remove and keep seats.
Standard
If the following additional features are excluded from your base pricing, please include the cost of each
feature separately on the Bid Form where indicated:
Remote keyless entry system
Power door locks
Power windows
Lockout protection for all doors
Tilt wheel
Cruise control
If you are able to provide factory or dealer installed back up sensors, back up alarms, wire partitions
between driver compartment and cargo area, and cargo mats, please include the costs as a separate line
item in the Bid Form where indicated.
Proposals are to include a list of all features included in base pricing, sales tax, dealer delivery
schedule, and prompt pay discounts, if applicable.

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