Dear Potential Bidder:
The Town of Davie, Florida invites qualified contractors to submit responses in accordance with the requirements stated herein no later than 02:00 PM EST on Wednesday, November 16, 2022, for ITB NO. RS-23-01 SW 36th Court Water Main Improvements. Interested firms may secure the solicitation package and all other pertinent information by visiting http://www.davie-fl.gov/bids or at DemandStar.com.
Pursuant to Town Code Section No. 2-320 and section 1.50 of the terms and conditions, a Cone of Silence is hereby imposed on this solicitation. The cone shall be in effect until such time of award by the Town Administrator or the Town Mayor and Council.
A Mandatory Pre-Bid Conference will be held on Friday, October 14, 2022, at 10:00 AM EST, in the Pine Island Multipurpose Center, located 3801 S Pine Island Road Davie, FL 33328. A site visit will immediately follow. In order to be eligible to respond to this solicitation, bidders are required to attend the pre-bid conference and site visit.
The sign in sheet will be available up until the commencement of the pre-bid conference. Bidders are required to sign in PRIOR to the start of the conference. No one will be permitted to sign in after the meeting starts. Failure to do so will deem bidder absent to the pre-bid conference and ineligible to respond to this solicitation.
In the event of a site visit, vendors are required to initial on the sign in sheet at the beginning and the end of the site visit, to ensure that everyone is safe and accounted for. If the site visit includes multiple locations, vendors are required to initial at the beginning of the visit at the first location and initial at the end of the visit at the last location, to ensure that everyone is safe and accounted for.
Questions regarding this solicitation shall be submitted in writing to bids@davie-fl.gov
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no later than 5:00 PM on October 21, 2022. Responses to those questions considered material to the solicitation will be made available as formal addenda to the Town’s Procurement website and DemandStar.com. It is the responsibility of prospective bidders to ensure they are aware of all addenda issued relative to this solicitation.
Bidders shall submit all bid documents electronically through www.demandstar.com. A full instructional guide on how to submit documents will be included with this solicitation. The Town will maintain documentation on its own website at www.davie-fl.gov/411/Procurement for general public information and posting requirements. Late submissions shall not be accepted.
Bid responses will be publicly opened and firm names read aloud in the Temporary Town Hall Building “D”, located at 8800 SW 36th Street Davie, FL 33328, after the due date/time noted above.
Members of the public may still attend virtually by phone or online. Please see below for virtual meeting information:
Meeting Information
Meeting link:
https://daviepurchasing.webex.com/daviepurchasing/j.php?MTID=mc18ee60e768e80e57d231e5dcc699fc4
Meeting number:
2335 991 7847
Password:
fmJnjXMn277 (36565966 from video systems)
Join by video system
Dial 23359917847@daviepurchasing.webex.com
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You can also dial 173.243.2.68 and enter your meeting number. Join by phone
+1-408-418-9388 United States Toll Access code: 2335 991 7847
The selection of the successful bidder(s) shall be at the Town’s discretion and shall be made in a prompt manner after the receipt and evaluation of all ITB responses. The Town of Davie reserves the right to reject any and all submissions, to waive any and all irregularities in any submission, and to make awards in the best interest of the Town.
Persons with disabilities requiring accommodations in order to participate should contact the Town Clerk at 954-797-1023 at least forty-eight (48) hours prior to the meeting to request such accommodation. If you are hearing or speech impaired, please contact the Florida Relay Service by using the following numbers: 1-800-955-8770 (voice) or 1-800-955-8771 (TDD).
VIDEOS
ITB-RS-23-01 Pre-Bid Conference 10-14-2022
Brian K. O’Connor
Procurement Manager
Town of Davie
Pursuant to Florida Statutes 119.071, sealed bids, proposals or replies by an agency pursuant to a competitive solicitation are exempt from inspection until such time as the agency provides notice of an intended decision or until thirty (30) days after the opening of the bids, proposals, or final replies, whichever is earlier.
Pursuant to Florida Statute § 286.0105, if a person decides to appeal any decision made by this board, agency, committee, or council with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings. For such purpose he or she will need to ensure that a verbatim record of the proceeding is made, which record includes the testimony and evidence upon which the appeal is to be based.
