Company Submitting Bid
INVITATION TO BID
CONFERENCE & SITE
RM - 20 - 05
Site Clearing at Ochi Farms & Van Kirk Properties
October 15, 2019
October 23, 2019 at 10:00AM
Town Hall Council Chambers
6591 Orange Drive, Davie, FL 33314
2:00 PM ON Thursday, November 07, 2019
TOWN OF DAVIE - Procurement Division
Attn: Brian K. O’Connor, C.P.M.
6591 Orange Drive
Davie, FL 33314
5% Bid Bond
100% Performance & Payment Bond
Download Bid Information for Free at: https://www.davie-fl.gov/bids
Town of Davie Supplier Central:
TOWN OF DAVIE
ITB NO. RM-20-05
INVITATION TO BID
Site Clearing at Ochi Farms & Van Kirk Properties
Dear Potential Bidder:
The Town of Davie, Florida invites qualified contractors to submit responses in accordance with the
requirements stated herein no later than 2:00 PM on November 07, 2019, for ITB NO. RM-20-05 Interested
firms may secure the solicitation package and all other pertinent information by visiting http://www.davie-
fl.gov/bids or at DemandStar.com.
A Mandatory Pre-Bid Conference and Site Visit (s) will be held on Wednesday, October 23, 2019 at
10:00AM at Town Hall Council Chambers, 6591 Orange Drive, Davie, FL 33314. In order to be eligible to
respond to this ITB, prospective bidders are required to attend this pre-bid meeting AND site visit(s).
Questions regarding this solicitation shall be submitted in writing to firstname.lastname@example.org no later than 5:00 PM on
October 30, 2019. Responses to those questions considered material to the solicitation will be made available
as formal addenda to the Town’s Purchasing website and DemandStar.com. It is the responsibility of
prospective bidders to ensure they are aware of all addenda issued relative to this solicitation.
Bidders shall submit One (1) original complete bid package, One (1) duplicate copy of said package and
One (1) flash drive or CD copy, to the Town of Davie Budget and Finance / Purchasing Division –
Attention: Purchasing Manager, Brian K. O’Connor, 6591 Orange Drive Davie, FL 33314 on or before the
due date stipulated above. All packages shall be clearly marked “ITB No. RM-20-05 SITE CLEARNING AT
OCHI FARMS & VAN KIRK PROPERTIES. The Town will not be responsible in the event the U.S. Postal
Service or any other courier system fails to deliver any package by the above referenced deadline. Late
submissions shall not be accepted.
ITB responses will be publicly opened and firm names read aloud in the Town Hall Council Chambers after the
due date/time noted above. The selection of the successful bidder(s) shall be at the Town’s discretion and shall
be made in a prompt manner after the receipt and evaluation of all ITB responses. The Town of Davie reserves
the right to reject any and all submissions, to waive any and all irregularities in any submission, and to make
awards in the best interest of the Town.
Brian K. O’Connor
Town of Davie
Pursuant to Florida Statutes 119.071, sealed bids, proposals or replies by an agency pursuant to a competitive solicitation
are exempt from inspection until such time as the agency provides notice of an intended decision or until thirty (30) days
after the opening of the bids, proposals, or final replies, whichever is earlier.
TABLE OF CONTENTS
SECTION 1.0 General Terms and Conditions
SECTION 2.0 Special Terms and Conditions
SECTION 3.0 Specifications
SECTION 4.0 Bid Form
SECTION 5.0 Required Forms
SECTION 1.0 GENERAL
TERMS AND CONDITIONS
When used in Contract Documents (defined
below) or in related documents, the following
terms shall have the meanings given below:
Addendum: A modification of the Plans,
Specifications or other Contract
Documents distributed to prospective
Bidders prior to the opening of Bids.
Advertisement for Bids: The public notice
inviting the submission of Bids for the work.
Bid: The written offer of a Bidder to perform
the work or service.
Bid Bond: A bond executed by a Bidder
and its Surety in the attached form
guaranteeing that the Bidder, if awarded
the Contract will execute the same and will
timely furnish the required Performance
Bond, Payment Bond, and evidence of
Bidder: Any individual, firm, partnership or
corporation submitting a Bid in accordance
with the Instructions to Bidders.
Bid Documents: Bid Guarantee or bid
deposit. The Advertisement for Bids,
Instructions to Bidders, Bid Form, Bid Bond,
Contract, Performance Bond, Payment
Bond, General Conditions, Special
Provisions, Technical Specifications and
Plans, together with all Addenda.
Bid Form: The form on which Bids are
Calendar Day: Every day shown on the
Change Order: A written agreement
executed by the Town, the Contractor and
the Contractor’s Surety, covering
modifications to the Contract
recommended by the Project Manager and
approved by the Town Administrator and/or
Contract: The written agreement between
the Town and the Contractor for
performance of the Work in accordance
with the requirements of the Contract
Documents and for the payment of the
Contract Documents: The Instructions to
Bidders, Bid Form, Bid Bond, Contract,
Performance Bond, Payment Bond,
General Conditions, Special Provisions,
Supplemental Provisions, Technical
Specifications and Plans, together with all
Addenda, Change Orders, Schedules and
Contract Administrator: Town of Davie
Town Administrator or his designee or duly
authorized representative designated to
manage the Contract.
Contractor: The individual, firm,
partnership, corporation or joint venture
whose Bid is accepted and who enters into
a Contract with the Town of Davie and who
is liable for the acceptable performance of
the work and for the payment of all legal
debts pertaining to the Work.
Contract Date: The date on which the
Agreement is effective.
Contract Time: The number of days
allowed for completion of the work. The
Contract Time will be stipulated in the Bid
Form, unless extended by a Change Order.
All contract time shall be measured in
Town: A political subdivision, Incorporated
Town within Broward County of the State of
Florida, whose governing body is a Town
Council consisting of a Mayor, Vice Mayor
and three Town Council members.
Community Redevelopment Agency
(CRA): The Town of Davie Community
Redevelopment Agency, which is created
pursuant to Florida Chapter 163, Part III.
Town Administrator: The Administrator of
the Town of Davie, Florida.
Executive Director: The Executive
Director of the Davie Community
Days: Reference made to Days shall mean
consecutive calendar days.
Deliverables: All documentation and any
items of any nature submitted by the
Contractor to the Towns Project Manager
for review and approval in writing pursuant
to the terms of the Agreement.
Lessee: Any individual, partnership or
corporation having a tenant relationship
with the Town of Davie.
Liquidated Damages: The amount that the
Contractor accepts, as stipulated in the Bid
Form, which will be deducted from the
Contract Sum for each Calendar day of
delay due to a Non-excusable Delay to be
determined by the Town’s Contract
Notice To Proceed (NTP): The written
communication issued by the Town to the
Contractor directing the Contractor to begin
contract work and establishing the date of
commencement of the work.
Owner: The term Owner as used in this
Contract shall mean the Town of Davie.
Performance and Payment Bonds:
Bonds executed by the Contractor and his
Surety, on the attached forms, assuring that
the Contractor will, in good faith, perform
and guarantee the work in full conformity
with the terms of the Contract Documents
and will promptly pay all persons supplying
the Contractor with labor, materials, or
supplies, used directly or indirectly by the
Contractor in the prosecution of the Work.
Plans: The drawings or reproductions
thereof, prepared and sealed by the
Architect/Engineer, which show the
locations, character, dimensions and
details of the work to be done and which are
part of the Contract Documents.
Project: The construction and services
required by the Contract Documents, which
includes all labor, materials, equipment,
and services to be provided by the
Contractor to fulfill the Contractor’s
Project Cost: The sum of the construction
costs, allowances for contingencies, the
total cost of design professional and related
services provided by consultant, and
allowances for such other items as charges
of all other professionals and consultants.
Project Manager: The duly authorized
representative designated to manage the
Scope of Service: Document which details
the work to be performed by the Contractor.
Subcontractor or Sub consultant: Any
person, entity, firm or corporation, other
than the employees of the Contractor, who
furnishes labor and/or materials, in
connection with the Work, whether directly
or indirectly, on behalf of and/or under the
direction of the Contractor and whether or
not in privity of Contract with the Contractor.
The words “Work”, “Services”,
“Program”, or “Project”: All matters and
things required to be done by the
Contractor in accordance with the
provisions of the Contract.
The words “Directed”, “Required”,
“Permitted”, “Ordered”, “Designated”,
“Selected”, “Prescribed”, or words of like
import to mean respectively, the direction,
designation, selection or prescription of the
Town's Project Manager or; and similarly
the words "approved", acceptable",
"satisfactory", "equal", "necessary", or
words of like import to mean respectively,
approved by, or acceptable or satisfactory
to, equal or necessary in the opinion of the
Town’s Project o Manager. In resolving
disputes and in all respects the Town
Administrator’s decision shall be final.
1.2 VENDOR NOTIFICATION
It is the policy of the Town to encourage full and
open competition among all available qualified
vendors. All vendors regularly engaged in the
type of work specified in the Bid Solicitation are
encouraged to submit bids. Vendors may enroll
with the Town to be included on an email list for
goods and services which can be found at
1.3 LOCAL PREFERENCE
Local Davie Vendor-a “local Davie vendor” shall
mean a person or business entity which has
maintained a permanent place of business with
full-time employees within the Town limits for a
minimum of six months prior to the date of
issuance of a bid or proposal solicitation. The
permanent place of business may not be a post
office box or a residence. The business location
must actually distribute goods or services from
that location. In addition, the business must have
a current business tax receipt from the Town of
Davie and have an address that the U.S. Postal
Service recognizes as being a Davie address to
Local Broward County Vendor- a “local Broward
vendor” shall mean a person or business entity
which has maintained a permanent place of
business with full-time employees within the
Broward County limits for a minimum of six
months prior to the date of issuance of a bid or