ITB# RM-21-98 Scrap Metal Recycling - Coop REVENUE

Agency: Town of Davie
State: Florida
Type of Government: State & Local
NAICS Category:
  • 423930 - Recyclable Material Merchant Wholesalers
  • 562920 - Materials Recovery Facilities
Posted Date: Sep 8, 2021
Due Date: Sep 30, 2021
Solicitation No: ITB# RM-21-98
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Bid Number: ITB# RM-21-98
Bid Title: ITB# RM-21-98 Scrap Metal Recycling - Coop REVENUE
Category: Formal Solicitations
Status: Open

Description:

Dear Potential Bidder:

The Town of Davie, Florida invites qualified contractors to submit responses in accordance with the requirements stated herein no later than 02:00 PM EST on Thursday, September 30, 2021, for ITB NO.RM-21-98 Scrap Metal Recycling – Coop Revenue. Interested firms may secure the solicitation package and all other pertinent information by visiting http://www.davie-fl.gov/bids or at DemandStar.com.

Pursuant to Town Code Section No. 2-320 and section 1.50 of the terms and conditions, a Cone of Silence is hereby imposed on this solicitation. The cone shall be in effect until such time of award by the Town Administrator or the Town Mayor and Council.

A Non-Mandatory Pre-Bid Conference will be held on Thursday, September 16, 2021 at 10:00 AM EST via conference call or via online meeting.

Meeting Information

Meeting link: https://daviepurchasing.webex.com/daviepurchasing/j.php?MTID=m6739956b8c76f0c4c3554930ac6be5a8

Meeting number:

2347 273 9830

Password:

NAqp2fJY2b3


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Questions regarding this solicitation shall be submitted in writing to bids@davie-fl.gov For security reasons, you must enable JavaScript to view this E-mail address. no later than 5:00 PM on September 22, 2021. Responses to those questions considered material to the solicitation will be made available as formal addenda to the Town’s Procurement website and DemandStar.com. It is the responsibility of prospective bidders to ensure they are aware of all addenda issued relative to this solicitation.

Bidders shall submit all bid documents electronically through www.demandstar.com. A full instructional guide on how to submit documents will be included with this solicitation. The Town will maintain documentation on its own website at www.davie-fl.gov/411/Procurement for general public information and posting requirements. Late submissions shall not be accepted.

Bid responses will be publicly opened and firm names read aloud in the Town Hall Council Chambers, 6591 Orange Drive, Davie, FL 33314, after the due date/time noted above.

Requirements (in relation to the COVID-19 Pandemic):

Inform guard upon entry of attendance to this meeting

The Town of Davie is requiring all visitors to its indoor facilities to wear a mask. The rule applies to all individuals regardless of vaccination status.

Members of the public may still attend virtually by phone or online. Please see below for virtual meeting information:

Meeting Information

Meeting link: https://daviepurchasing.webex.com/daviepurchasing/j.php?MTID=m07fcb68de3330069a5cc360afb4fb752

Meeting number:

2334 371 0649

Password:

6P3Gubmig33


More ways to join

Join by video system

Dial 23343710649@daviepurchasing.webex.com

For security reasons, you must enable JavaScript to view this E-mail address.

You can also dial 173.243.2.68 and enter your meeting number. Join by phone

1-408-418-9388 United States Toll Access code: 2334 371 0649


The selection of the successful bidder(s) shall be at the Town’s discretion and shall be made in a prompt manner after the receipt and evaluation of all ITB responses. The Town of Davie reserves the right to reject any and all submissions, to waive any and all irregularities in any submission, and to make awards in the best interest of the Town.

Persons with disabilities requiring accommodations in order to participate should contact the Town Clerk at 954-797-1023 at least forty-eight (48) hours prior to the meeting to request such accommodation. If you are hearing or speech impaired, please contact the Florida Relay Service by using the following numbers: 1-800-955- 8770 (voice) or 1-800-955-8771 (TDD).


Brian K. O’Connor

Procurement Manager

Town of Davie


Pursuant to Florida Statutes 119.071, sealed bids, proposals or replies by an agency pursuant to a competitive solicitation are exempt from inspection until such time as the agency provides notice of an intended decision or until thirty (30) days after the opening of the bids, proposals, or final replies, whichever is earlier.

Pursuant to Florida Statute § 286.0105, if a person decides to appeal any decision made by this board, agency, committee, or council with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings. For such purpose he or she will need to ensure that a verbatim record of the proceeding is made, which record includes the testimony and evidence upon which the appeal is to be based.


Publication Date/Time:
9/8/2021 12:00 AM
Closing Date/Time:
9/30/2021 2:00 PM
Related Documents:

Attachment Preview

ITB# RM-21-98
____________________________
Company Submitting Bid
INVITATION TO BID
ITB NO.
TITLE
AVAILABLE
NON- MANDATORY
PRE-BID
CONFERENCE
RM - 21 - 98
Scrap Metal Recycling - Coop REVENUE
Wednesday, September 08, 2021
Thursday, September 16, 2021 at 10:00 AM EST
Meeting Information
Meeting link:
https://daviepurchasing.webex.com/daviepurchasing/j.php?MTID=m6739956b8c76f
0c4c3554930ac6be5a8
Meeting number:
2347 273 9830
Password:
NAqp2fJY2b3
More ways to join
Join by video system
Dial 23472739830@daviepurchasing.webex.com
You can also dial 173.243.2.68 and enter your meeting number.
Join by phone
+1-408-418-9388 United States Toll
Access code: 2347 273 9830
DUE DATE
SUBMIT TO
02:00 PM EST on Thursday, September 30, 2021
DEMANDSTAR
BONDS
N/A
Download Bid Information for Free at: https://www.davie-fl.gov/bids
Town of Davie Supplier Central:
https://www.davie-fl.gov/877/Supplier-Central
ITB# RM-21-98
TOWN OF DAVIE
ITB NO. RM-21-98
INVITATION TO BID
Scrap Metal Recycling - Coop REVENUE
Dear Potential Bidder:
The Town of Davie, Florida invites qualified contractors to submit responses in accordance with the requirements stated herein no later than 02:00 PM EST
on Thursday, September 30, 2021, for ITB NO.RM-21-98 Scrap Metal Recycling – Coop Revenue. Interested firms may secure the solicitation package
and all other pertinent information by visiting http://www.davie-fl.gov/bids or at DemandStar.com.
Pursuant to Town Code Section No. 2-320 and section 1.50 of the terms and conditions, a Cone of Silence is hereby imposed on this solicitation.
The cone shall be in effect until such time of award by the Town Administrator or the Town Mayor and Council.
A Non-Mandatory Pre-Bid Conference will be held on Thursday, September 16, 2021 at 10:00 AM EST via conference call or via online meeting.
Meeting Information
Meeting link:
https://daviepurchasing.webex.com/daviepurchasing/j.php?MTID=m6739956b8c76f0c4c3554930ac6be5a8
Meeting number:
2347 273 9830
Password:
NAqp2fJY2b3
More ways to join
Join by video system
Dial 23472739830@daviepurchasing.webex.com
You can also dial 173.243.2.68 and enter your meeting number.
Join by phone
+1-408-418-9388 United States Toll
Access code: 2347 273 9830
Questions regarding this solicitation shall be submitted in writing to bids@davie-fl.gov no later than 5:00 PM on September 22, 2021. Responses to those
questions considered material to the solicitation will be made available as formal addenda to the Town’s Procurement website and DemandStar.com. It is the
responsibility of prospective bidders to ensure they are aware of all addenda issued relative to this solicitation.
Bidders shall submit all bid documents electronically through www.demandstar.com. A full instructional guide on how to submit documents will be included
with this solicitation. The Town will maintain documentation on its own website at www.davie-fl.gov/411/Procurement for general public information and posting
requirements. Late submissions shall not be accepted.
Bid responses will be publicly opened and firm names read aloud in the Town Hall Council Chambers, 6591 Orange Drive, Davie, FL 33314, after the due
date/time noted above.
Requirements (in relation to the COVID-19 Pandemic):
Inform guard upon entry of attendance to this meeting
The Town of Davie is requiring all visitors to its indoor facilities to wear a mask. The rule applies to all individuals regardless of vaccination status.
Members of the public may still attend virtually by phone or online. Please see below for virtual meeting information:
Meeting Information
Meeting link:
https://daviepurchasing.webex.com/daviepurchasing/j.php?MTID=m07fcb68de3330069a5cc360afb4fb752
Meeting number:
2334 371 0649
Password:
6P3Gubmig33
More ways to join
Join by video system
Dial 23343710649@daviepurchasing.webex.com
You can also dial 173.243.2.68 and enter your meeting number.
Join by phone
+1-408-418-9388 United States Toll
Access code: 2334 371 0649
The selection of the successful bidder(s) shall be at the Town’s discretion and shall be made in a prompt manner after the receipt and evaluation of all ITB responses. The
Town of Davie reserves the right to reject any and all submissions, to waive any and all irregularities in any submission, and to make awards in the best interest of the
Town.
Persons with disabilities requiring accommodations in order to participate should contact the Town Clerk at 954-797-1023 at least forty-eight (48) hours prior to the
meeting to request such accommodation. If you are hearing or speech impaired, please contact the Florida Relay Service by using the following numbers: 1-800-955-
8770 (voice) or 1-800-955-8771 (TDD).
Brian K. O’Connor
Procurement Manager
Town of Davie
Pursuant to Florida Statutes 119.071, sealed bids, proposals or replies by an agency pursuant to a competitive solicitation are exempt from inspection until such time as the agency provides notice of an intended decision
or until thirty (30) days after the opening of the bids, proposals, or final replies, whichever is earlier.
Pursuant to Florida Statute § 286.0105, if a person decides to appeal any decision made by this board, agency, committee, or council with respect to any matter considered at such meeting or hearing, he or she will need
a record of the proceedings. For such purpose he or she will need to ensure that a verbatim record of the proceeding is made, which record includes the testimony and evidence upon which the appeal is to be based.
ITB# RM-21-98
SOUTHEAST FLORIDA GOVERNMENTAL
PURCHASING COOPERATIVE GROUP
TO OUR PROSPECTIVE CONTRACTORS:
The attached Invitation for Bid or Request for Proposal represents a cooperative procurement for the Southeast Florida
Governmental Purchasing Cooperative Group.
For the past several years, approximately forty-five (45) government entities have participated in Cooperative Purchasing in
Southeast Florida. The Southeast Florida Governmental Purchasing Cooperative Group was formed in an effort to provide
cost savings and cost avoidances to all entities by utilizing the buying power of combined requirements for common, basic
items.
The Government Agencies participating in this particular procurement and their respective delivery locations are listed in
the attached document.
Southeast Florida Governmental Purchasing Cooperative Group Procurement Operational Procedures:
All questions concerning this procurement should be addressed to the issuing agency, hereinafter referred to as the “lead
agency”. All responses are to be returned in accordance with the instructions contained in the attached document. Any
difficulty with participating agencies referenced in this award must be brought to the attention of the lead agency.
Each participating governmental entity will be responsible for awarding the contract, issuing its own purchase orders,
and for order placement. Each entity will require separate billings, be responsible for payment to the Contractor(s)
awarded this contract, and issue its own tax exemption certificates as required by the Contractor.
The Contract/purchase order terms of each entity will prevail for the individual participating entity. Invoicing
instructions, delivery locations and insurance requirements will be in accordance with the respective agency
requirements.
Any reference in the documents to a single entity or location will, in fact, be understood as referring to all participating
entities referenced in the documents and cover letter unless specifically noted otherwise.
The awarded Contractor(s) shall be responsible for advising the lead agency of those participants who fail to place
orders as a result of this award during the contract period.
The Contractor(s) shall furnish the Lead Agency a detailed Summary of Sales semi-annually during the contract period.
Sales Summary shall include contract number(s), contractor’s name, the total of each commodity sold during the
reporting period and the total dollar amount of purchases by commodity.
Municipalities and other governmental entities which are not members of the Southeast Florida Governmental
Purchasing Cooperative Group are strictly prohibited from utilizing any contract or purchase order resulting from this
bid award. However, other Southeast Florida Governmental Purchasing Cooperative Group members may participate
in this contract for new usage, during the contract term, or in any contract extension term, if approved by the lead
agency. New Southeast Florida Governmental Purchasing Cooperative Group members may participate in any contract
on acceptance and approval by the lead agency.
None of the participating governmental entities shall be deemed or construed to be a party to any contract executed by
and between any other governmental entity and the Contractor(s) as a result of this procurement action.
“WORKING TOGETHER TO REDUCE COSTS”
SOUTHEAST FLORIDA GOVERNMENTAL PURCHASING COOPERATIVE GROUP
ITB# RM-21-98
TABLE OF CONTENTS
SOLICITATION SECTIONS
SECTION 1.0 General Terms and Conditions
SECTION 2.0 Insurance Requirements
SECTION 3.0 Special Conditions
SECTION 4.0 Specifications
SECTION 5.0 Bid Form
SECTION 6.0 Required Forms and Vendor Registration Form
Demandstar Sign Up
Demandstar E-Bidding Instructions
Conference Call/Online Meeting Instructions
PAGE
5
32
35
39
42
45
Attached
ITB# RM-21-98
SECTION 1.0 GENERAL
TERMS AND CONDITIONS
1.1 DEFINITIONS
When used in Contract Documents (defined
below) or in related documents, the following
terms shall have the meanings given below:
Addendum: A modification of the Plans,
Specifications or other Contract
Documents distributed to prospective
Bidders prior to the opening of Bids.
Advertisement for Bids: The public notice
inviting the submission of Bids for the work.
Bid: The written offer of a Bidder to perform
the work or service.
Bid Bond: A bond executed by a Bidder
and its Surety in the attached form
guaranteeing that the Bidder, if awarded
the Contract will execute the same and will
timely furnish the required Performance
Bond, Payment Bond, and evidence of
Insurance.
Bidder: Any individual, firm, partnership or
corporation submitting a Bid in accordance
with the Instructions to Bidders.
Bid Documents: Bid Guarantee or bid
deposit. The Advertisement for Bids,
Instructions to Bidders, Bid Form, Bid Bond,
Contract, Performance Bond, Payment
Bond, General Conditions, Special
Provisions, Technical Specifications and
Plans, together with all Addenda.
Bid Form: The form on which Bids are
submitted.
Calendar Day: Every day shown on the
calendar.
Change Order: A written agreement
executed by the Town, the Contractor and
the Contractor’s Surety, covering
modifications to the Contract
recommended by the Project Manager and
approved by the Town Administrator and/or
Town Council.
Contract: The written agreement between
the Town and the Contractor for
performance of the Work in accordance
with the requirements of the Contract
Documents and for the payment of the
5
agreed consideration.
Contract Documents: The Instructions to
Bidders, Bid Form, Bid Bond, Contract,
Performance Bond, Payment Bond,
General Conditions, Special Provisions,
Supplemental Provisions, Technical
Specifications and Plans, together with all
Addenda, Change Orders, Schedules and
Shop Drawings.
Contract Administrator: Town of Davie
Town Administrator or his designee or duly
authorized representative designated to
manage the Contract.
Contractor: The individual, firm,
partnership, corporation or joint venture
whose Bid is accepted and who enters into
a Contract with the Town of Davie and who
is liable for the acceptable performance of
the work and for the payment of all legal
debts pertaining to the Work.
Contract Date: The date on which the
Agreement is effective.
Contract Time: The number of days
allowed for completion of the work. The
Contract Time will be stipulated in the Bid
Form, unless extended by a Change Order.
All contract time shall be measured in
calendar days.
Town: The Town of Davie, a municipal
corporation and political subdivision of the
State of Florida, incorporated within
Broward County, Florida, whose governing
body is a Town Council consisting of a
Mayor, Vice Mayor and three Town Council
members. As used hereunder, the Town is
the Town of Davie, including its districts,
boards, authorities, separate units of
government established by law, ordinance
or resolution, partners, elected and non-
elected officials, employees, agents and
volunteers.
Community Redevelopment Agency
(CRA): The Town of Davie Community
Redevelopment Agency, which is created
pursuant to Florida Chapter 163, Part III.
Town Administrator: The Administrator of
the Town of Davie, Florida.
Executive Director: The Executive
Director of the Davie Community
Redevelopment Agency.
Days: Reference made to Days shall mean
consecutive calendar days.

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