ITB 24-06-GR, Berks Road Culvert Replacement Project

Agency: County of Berks
State: Pennsylvania
Type of Government: State & Local
NAICS Category:
  • 237310 - Highway, Street, and Bridge Construction
Posted Date: Feb 9, 2024
Due Date: Apr 2, 2024
Solicitation No: ITB 24-06-GR
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
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ITB 24-06-GR, Berks Road Culvert Replacement Project
Job Title:
ITB 24-06-GR, Berks Road Culvert Replacement Project
County Name:
Berks County
Pre-Bid Meeting: Wednesday, February 28, 2024, 10:00 A.M., Local Prevailing Time

Onsite at the culvert location on Berks Road in Bern Township - GPS Coordinates 40°22'51.6"N

76°01'04.2"W
Bids Due: Tuesday, April 2, 2024, 2:00 P.M., Local Prevailing Time
Bid Opening: Tuesday, April 2, 2024, 2:15 P.M., Local Prevailing Time
Link to Bid Opening
Posting Date:
Friday, February 9, 2024
Expiration Date:
Tuesday, December 31, 2024
Contact Name:
George M. Rodrigues
Contact Link:
George M. Rodrigues
Address:
Berks County Services Center, 633 Court Street, 13th Floor, Reading, PA 19601
Phone:
610-478-6168 ext. 6270

Attachment Preview

COUNTY OF BERKS
Invitation to Bid #24-06-GR
for
Berks Road Culvert Replacement Project
Issued on February 9, 2024
Pre-Bid Conference:
Wednesday, February 28, 2024; 10:00 A.M. Local Prevailing Time
Refer to Section One, Paragraph #1.C for details.
Submittal Deadline:
Tuesday, April 2, 2024; 2:00 P.M. Local Prevailing Time
Refer to Section One, paragraph 4 for submittal instructions.
Opening Date/Time:
Tuesday, April 2, 2024; 2:15 P.M. Local Prevailing Time
County’s Point-of-Contact for this ITB:
George M. Rodrigues
Tel: 610-478-6168
Fax: 610-898-7404
Email: grodrigues@berkspa.gov
Mailing Address: Purchasing Department, 13th Floor, Berks County Services Center,
633 Court Street, Reading, PA, 19601
Engineer for this Project is:
Joseph R. Rogosky, P.E.
Great Valley Consultants
Tel: 610-375-8822
Fax: 610-375-8977
Email: jrogosky@greatvalleyconsultants.com
This Invitation to Bid (ITB) package consists of 124 pages including this cover page and the Table
of Contents page. If the ITB package you received is missing any pages, contact the County of
Berks Purchasing Department at telephone number (610) 478-6168.
EX1 809882v1 03/11/09
TABLE OF CONTENTS
1. INSTRUCTIONS TO BIDDERS AND GENERAL CONDITIONS OF CONTRACT
2. ADVERTISEMENT FOR BIDS
3. TECHNICAL SPECIFICATIONS
4. FORM OF BID BOND
5. FORM OF PERFORMANCE BOND
6. FORM OF PAYMENT BOND
7. CONTRACT
8. BID FORM
9. SUBCONTRACTORS LIST
10. EQUIPMENT SUPPLIERS LIST
11. ALTERNATES/SUBSTITUTION LIST
12. NON-COLLUSION AFFIDAVIT
13. AGREEMENT OF SURETY
14. LIST OF STATUTES
15. APPENDIX A – PLAN DRAWINGS
16. APPENDIX B – WORK ZONE TRAFFIC CONTROL PLAN
17. APPENDIX C – PREVAILING WAGE RATES
18. APPENDIX D – ACT NO. 45-1998 (72 P.S. § 7201 ET SEQ.)
19. APPENDIX E - WORKER PROTECTION AND INVESTMENT CERTIFICATION
FORM BOP-2201
20. APPENDIX F – HOW TO JOIN AND PARTICIPATE IN A MICROSOFT TEAMS
MEETING
2
ITB #24-06-GR
SECTION ONE
INSTRUCTIONS TO BIDDERS AND GENERAL CONDITIONS OF CONTRACT
1. BID DOCUMENT AVAILABILITY & PRE BID
A. The Bid Documents have been prepared by and may be obtained from the Great
Valley Consultants located at 75 Commerce Drive, Wyomissing, PA 19610. Provide the following
by email to jrogosky@greatvalleyconsultants.com or emccracken@greatvalleyconsultants.com:
Company name; company mailing address; contact name; and contact email address. The Bid
Documents are made available only for the purpose of obtaining Bids for this Project. Their
availability does not grant a license for other purposes.
B. Upon receipt of Bid Documents, Bidders shall verify that the documents are
complete. Bidder shall notify the County of Berks should the documents be incomplete, or upon
finding discrepancies or omissions in the Bid Documents. Bidder shall be responsible for the
completeness of their set of Bid Documents. No allowance or concession will be made to a Bidder
who complains of missing portions of Bid Documents subsequent to the award of Bid. All requests
for clarifications must be in writing and received by the County of Berks no less than seven (7)
days before Bid deadline. All clarifications, modifications and corrections to the Bid Documents
shall be issued in the form of Addenda and shall be forwarded to all known Bidders. Addenda
listing revisions and changes to the Bid Documents shall become a part of and take precedence
over original Bid Documents and shall be so honored by Bidders in preparing their Bids.
C. A pre-bid meeting will be held onsite at the existing culvert on Berks Road in Bern
Township, PA on Wednesday, February 28, 2024, beginning promptly at 10:00 A.M. For the
purposes of electronic navigation, the GPS coordinates of the culvert are 40°22'51.6"N
76°01'04.2"W.
D. The purpose of this meeting is to conduct a question and answer session regarding
this ITB package to maximize the Bidders’ understanding of the requirements of this ITB and to
conduct a site tour to allow Bidders to become familiar with the general, local, and site conditions
that may affect cost, progress, performance, or furnishing of the Work, to the extent that the
information is reasonably obtainable. In no event shall failure to inspect the site relieve the Bidder
from the consequences of such failure and shall not constitute grounds for a claim after contract
award. A list of those companies represented at the pre-bid meeting will be recorded
2. DEFINITIONS
A. Bid Documents: Advertisement for Bids, Instructions to Bidders and General
Conditions of Contract, Bid Bond, Performance Bond, Payment Bond, Non-Collusion Affidavit,
Worker Protection and Investment Certification Form, Subcontractors List, Equipment Suppliers
List, Alternates/Substitution List, List of Statutes, Specifications, Plans (if applicable), Bid Form
and any Addenda.
B. Bidder: Person or entity submitting a Bid.
C. Bid Sum: Monetary sum identified by Bidder in Bid Form.
3
ITB #24-06-GR
SECTION ONE
INSTRUCTIONS TO BIDDERS AND GENERAL CONDITIONS OF CONTRACT
D. Contract: Bid Documents and Contract. The terms “Contract” and “Contract
Documents” are used interchangeably.
E. Contractor: Successful Bidder, i.e., Bidder to whom Contract is awarded.
F. Project: Berks Road Culvert Replacement Project.
G. County: County of Berks, its agents, employees and/or authorized representative.
3. APPLICABILITY OF INSTRUCTIONS AND CONDITIONS
These Instructions to Bidders and General Conditions of Contract are a standardized listing
of items generally applicable to Bids for contracted services, specific projects, annual maintenance
and other annual contracts entered into by the County. Where an item applies in limited cases, the
same shall be noted as well as the conditions respecting applicability. If a Bidder is unsure as to
the applicability of a particular item, the County should be contacted for clarification.
4. PREPARATION AND SUBMISSION OF BIDS
A. Bidder shall be solely responsible for the delivery of its Bids in the manner and
time prescribed. All Bids must be received by the County at the place designated in the
Advertisement for Bids, prior to the time designated in the Advertisement for Bids for Bid opening.
Bids received after the time advertised for Bid opening shall be returned to Bidders unopened.
B. Bids shall be prepared and submitted on forms furnished by the County. All blank
spaces shall be filled in, by typewriter or ink, and amounts shown in both words and numbers. In
case of discrepancy, the written words shall be considered as being the Bid Sum. All prices are to
be firm net prices and are to be F.O.B. destination, including, without limitation, charges for
delivery, transportation, placement, handling charges, labor, overhead, profit, etc.
C. All Bids shall be irrevocable for a period of sixty (60) days from Bid opening or a
longer time if required elsewhere in the Bid Documents or by law. County shall be permitted to
order increased quantities of any item Bid, over and above those specified, at the Bid Sum included
in the Bid during said sixty (60) day period.
D. The Bid Form shall be signed in accordance with the following:
(1) If the Bidder is an individual, the Bid shall be executed by him, personally;
his signature shall be witnessed; his business address shall be stated, and any trade name employed
in the conduct of his business shall be stated.
4
ITB #24-06-GR
SECTION ONE
INSTRUCTIONS TO BIDDERS AND GENERAL CONDITIONS OF CONTRACT
(2) If the Bidder is a partnership, the Bid Form shall be executed in the name
of the partnership by each of the partners, or a general partner authorized for this purpose; the
signatures of the partners shall be witnessed; the business of the partnership shall be stated; and
the business address of the partnership shall be stated.
(3) If the Bidder is a corporation, the Bid Form shall be executed in its name
and on its behalf: (a) by the President or Vice President and attested by the Secretary or Assistant
Secretary, and the Corporate Seal shall be affixed; or (b) by a duly authorized agent of the
corporation whose authority to act, as of the date of the Bid, shall be established by a certified
copy of a resolution by the Board of Directors of the bidding corporation authorizing said agent to
sign the Bid on behalf of the corporation, submitted with the Bid. The business address of the
corporation and state of incorporation shall be stated.
(4) If the Bidder is a joint venture, each party of the joint venture shall execute
the Bid Form under their respective seals in a manner appropriate to such party as described above.
E. Bids exceeding Five Thousand Dollars ($5,000.00) shall be accompanied by Bid
Security in the form of a Bid Bond prepared on the form contained in the Bid Documents. The
Bid Bond shall be accompanied with a power of attorney evidencing the authority of the agent of
the surety to execute the bond as of the date of the Bid. The Bid Bond form must be executed by
a surety named in the current list of “Companies Holding Certificates of Authority as Acceptable
Sureties on Federal Bonds and as Acceptable Reinsuring Companies,” as published in Circular
570 (as amended) by the Audit Staff, Bureau of Government Financial Operations, U.S. Treasury
Department, and the amount of the bond shall not exceed the underwriting risk of such surety as
set forth in said circular or revision thereof. The surety shall be licensed and qualified to do
business in the Commonwealth of Pennsylvania. The Bid Bond shall name as payee or obligee,
as appropriate, the County, and shall be in an amount not less than Ten Percent (10%) of the Bid
Sum. Bid Bonds will be returned upon Bidder’s request on or after sixty (60) calendar days
following the opening of Bids. Bid Bonds accompanying the lowest proposal will be returned
upon submission and approval of the required Payment Bond and Performance Bond by the
successful Bidder to the County.
F. As a precondition of the award of the Contract, the Bid shall be accompanied by a
completed Verification Form required by the Public Works Employment Verification Act, Act No.
127, July 5, 2012 (formerly Senate Bill 637) acknowledging the Bidder's responsibilities and
compliance with the Public Works Employment Verification Act. The Verification Form shall be
obtained from the Secretary of the Pennsylvania Department of General Services and shall include
a certification that the information is true and correct, subject to sanctions provided by law. The
Verification Form shall be executed by a representative who has sufficient knowledge and
authority to make the representations and certifications contained in the Verification Form. If
awarded the Contract, Bidder shall cause each Subcontractor (as defined in the Public Works
Employment Verification Act) to submit to the Owner a separate and complete Verification
Form, executed by a representative who has sufficient knowledge and authority to make the
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ITB #24-06-GR

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