ITB 24-06-GR, Berks Road Culvert Replacement Project

Agency:	County of Berks
State:	Pennsylvania
Type of Government:	State & Local
NAICS Category:	237310 - Highway, Street, and Bridge Construction
Posted Date:	Feb 9, 2024
Due Date:	Apr 2, 2024
Solicitation No:	ITB 24-06-GR
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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Job Title:

ITB 24-06-GR, Berks Road Culvert Replacement Project

County Name:

Berks County

Pre-Bid Meeting: Wednesday, February 28, 2024, 10:00 A.M., Local Prevailing Time

Onsite at the culvert location on Berks Road in Bern Township - GPS Coordinates 40°22'51.6"N

76°01'04.2"W
Bids Due: Tuesday, April 2, 2024, 2:00 P.M., Local Prevailing Time
Bid Opening: Tuesday, April 2, 2024, 2:15 P.M., Local Prevailing Time
Link to Bid Opening

Posting Date:

Friday, February 9, 2024

Expiration Date:

Tuesday, December 31, 2024

Contact Name:

George M. Rodrigues

Contact Link:

George M. Rodrigues

Address:

Berks County Services Center, 633 Court Street, 13th Floor, Reading, PA 19601

Phone:

610-478-6168 ext. 6270

ITB-24-06-GR-Berks-Road-Culvert-Replacement.pdf

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COUNTY OF BERKS

Invitation to Bid #24-06-GR

for

Berks Road Culvert Replacement Project

Issued on February 9, 2024

Pre-Bid Conference:

Wednesday, February 28, 2024; 10:00 A.M. Local Prevailing Time

Refer to Section One, Paragraph #1.C for details.

Submittal Deadline:

Tuesday, April 2, 2024; 2:00 P.M. Local Prevailing Time

Refer to Section One, paragraph 4 for submittal instructions.

Opening Date/Time:

Tuesday, April 2, 2024; 2:15 P.M. Local Prevailing Time

County’s Point-of-Contact for this ITB:

George M. Rodrigues

Tel: 610-478-6168

Fax: 610-898-7404

Email: grodrigues@berkspa.gov

Mailing Address: Purchasing Department, 13th Floor, Berks County Services Center,

633 Court Street, Reading, PA, 19601

Engineer for this Project is:

Joseph R. Rogosky, P.E.

Great Valley Consultants

Tel: 610-375-8822

Fax: 610-375-8977

Email: jrogosky@greatvalleyconsultants.com

This Invitation to Bid (ITB) package consists of 124 pages including this cover page and the Table

of Contents page. If the ITB package you received is missing any pages, contact the County of

Berks Purchasing Department at telephone number (610) 478-6168.

EX1 809882v1 03/11/09

TABLE OF CONTENTS

1. INSTRUCTIONS TO BIDDERS AND GENERAL CONDITIONS OF CONTRACT

2. ADVERTISEMENT FOR BIDS

3. TECHNICAL SPECIFICATIONS

4. FORM OF BID BOND

5. FORM OF PERFORMANCE BOND

6. FORM OF PAYMENT BOND

7. CONTRACT

8. BID FORM

9. SUBCONTRACTORS LIST

10. EQUIPMENT SUPPLIERS LIST

11. ALTERNATES/SUBSTITUTION LIST

12. NON-COLLUSION AFFIDAVIT

13. AGREEMENT OF SURETY

14. LIST OF STATUTES

15. APPENDIX A – PLAN DRAWINGS

16. APPENDIX B – WORK ZONE TRAFFIC CONTROL PLAN

17. APPENDIX C – PREVAILING WAGE RATES

18. APPENDIX D – ACT NO. 45-1998 (72 P.S. § 7201 ET SEQ.)

19. APPENDIX E - WORKER PROTECTION AND INVESTMENT CERTIFICATION

FORM BOP-2201

20. APPENDIX F – HOW TO JOIN AND PARTICIPATE IN A MICROSOFT TEAMS

MEETING

ITB #24-06-GR

SECTION ONE

INSTRUCTIONS TO BIDDERS AND GENERAL CONDITIONS OF CONTRACT

1. BID DOCUMENT AVAILABILITY & PRE BID

A. The Bid Documents have been prepared by and may be obtained from the Great

Valley Consultants located at 75 Commerce Drive, Wyomissing, PA 19610. Provide the following

by email to jrogosky@greatvalleyconsultants.com or emccracken@greatvalleyconsultants.com:

Company name; company mailing address; contact name; and contact email address. The Bid

Documents are made available only for the purpose of obtaining Bids for this Project. Their

availability does not grant a license for other purposes.

B. Upon receipt of Bid Documents, Bidders shall verify that the documents are

complete. Bidder shall notify the County of Berks should the documents be incomplete, or upon

finding discrepancies or omissions in the Bid Documents. Bidder shall be responsible for the

completeness of their set of Bid Documents. No allowance or concession will be made to a Bidder

who complains of missing portions of Bid Documents subsequent to the award of Bid. All requests

for clarifications must be in writing and received by the County of Berks no less than seven (7)

days before Bid deadline. All clarifications, modifications and corrections to the Bid Documents

shall be issued in the form of Addenda and shall be forwarded to all known Bidders. Addenda

listing revisions and changes to the Bid Documents shall become a part of and take precedence

over original Bid Documents and shall be so honored by Bidders in preparing their Bids.

C. A pre-bid meeting will be held onsite at the existing culvert on Berks Road in Bern

Township, PA on Wednesday, February 28, 2024, beginning promptly at 10:00 A.M. For the

purposes of electronic navigation, the GPS coordinates of the culvert are 40°22'51.6"N

76°01'04.2"W.

D. The purpose of this meeting is to conduct a question and answer session regarding

this ITB package to maximize the Bidders’ understanding of the requirements of this ITB and to

conduct a site tour to allow Bidders to become familiar with the general, local, and site conditions

that may affect cost, progress, performance, or furnishing of the Work, to the extent that the

information is reasonably obtainable. In no event shall failure to inspect the site relieve the Bidder

from the consequences of such failure and shall not constitute grounds for a claim after contract

award. A list of those companies represented at the pre-bid meeting will be recorded

2. DEFINITIONS

A. Bid Documents: Advertisement for Bids, Instructions to Bidders and General

Conditions of Contract, Bid Bond, Performance Bond, Payment Bond, Non-Collusion Affidavit,

Worker Protection and Investment Certification Form, Subcontractors List, Equipment Suppliers

List, Alternates/Substitution List, List of Statutes, Specifications, Plans (if applicable), Bid Form

and any Addenda.

B. Bidder: Person or entity submitting a Bid.

C. Bid Sum: Monetary sum identified by Bidder in Bid Form.

ITB #24-06-GR

SECTION ONE

INSTRUCTIONS TO BIDDERS AND GENERAL CONDITIONS OF CONTRACT

D. Contract: Bid Documents and Contract. The terms “Contract” and “Contract

Documents” are used interchangeably.

E. Contractor: Successful Bidder, i.e., Bidder to whom Contract is awarded.

F. Project: Berks Road Culvert Replacement Project.

G. County: County of Berks, its agents, employees and/or authorized representative.

3. APPLICABILITY OF INSTRUCTIONS AND CONDITIONS

These Instructions to Bidders and General Conditions of Contract are a standardized listing

of items generally applicable to Bids for contracted services, specific projects, annual maintenance

and other annual contracts entered into by the County. Where an item applies in limited cases, the

same shall be noted as well as the conditions respecting applicability. If a Bidder is unsure as to

the applicability of a particular item, the County should be contacted for clarification.

4. PREPARATION AND SUBMISSION OF BIDS

A. Bidder shall be solely responsible for the delivery of its Bids in the manner and

time prescribed. All Bids must be received by the County at the place designated in the

Advertisement for Bids, prior to the time designated in the Advertisement for Bids for Bid opening.

Bids received after the time advertised for Bid opening shall be returned to Bidders unopened.

B. Bids shall be prepared and submitted on forms furnished by the County. All blank

spaces shall be filled in, by typewriter or ink, and amounts shown in both words and numbers. In

case of discrepancy, the written words shall be considered as being the Bid Sum. All prices are to

be firm net prices and are to be F.O.B. destination, including, without limitation, charges for

delivery, transportation, placement, handling charges, labor, overhead, profit, etc.

C. All Bids shall be irrevocable for a period of sixty (60) days from Bid opening or a

longer time if required elsewhere in the Bid Documents or by law. County shall be permitted to

order increased quantities of any item Bid, over and above those specified, at the Bid Sum included

in the Bid during said sixty (60) day period.

D. The Bid Form shall be signed in accordance with the following:

(1) If the Bidder is an individual, the Bid shall be executed by him, personally;

his signature shall be witnessed; his business address shall be stated, and any trade name employed

in the conduct of his business shall be stated.

ITB #24-06-GR

SECTION ONE

INSTRUCTIONS TO BIDDERS AND GENERAL CONDITIONS OF CONTRACT

(2) If the Bidder is a partnership, the Bid Form shall be executed in the name

of the partnership by each of the partners, or a general partner authorized for this purpose; the

signatures of the partners shall be witnessed; the business of the partnership shall be stated; and

the business address of the partnership shall be stated.

(3) If the Bidder is a corporation, the Bid Form shall be executed in its name

and on its behalf: (a) by the President or Vice President and attested by the Secretary or Assistant

Secretary, and the Corporate Seal shall be affixed; or (b) by a duly authorized agent of the

corporation whose authority to act, as of the date of the Bid, shall be established by a certified

copy of a resolution by the Board of Directors of the bidding corporation authorizing said agent to

sign the Bid on behalf of the corporation, submitted with the Bid. The business address of the

corporation and state of incorporation shall be stated.

(4) If the Bidder is a joint venture, each party of the joint venture shall execute

the Bid Form under their respective seals in a manner appropriate to such party as described above.

E. Bids exceeding Five Thousand Dollars ($5,000.00) shall be accompanied by Bid

Security in the form of a Bid Bond prepared on the form contained in the Bid Documents. The

Bid Bond shall be accompanied with a power of attorney evidencing the authority of the agent of

the surety to execute the bond as of the date of the Bid. The Bid Bond form must be executed by

a surety named in the current list of “Companies Holding Certificates of Authority as Acceptable

Sureties on Federal Bonds and as Acceptable Reinsuring Companies,” as published in Circular

570 (as amended) by the Audit Staff, Bureau of Government Financial Operations, U.S. Treasury

Department, and the amount of the bond shall not exceed the underwriting risk of such surety as

set forth in said circular or revision thereof. The surety shall be licensed and qualified to do

business in the Commonwealth of Pennsylvania. The Bid Bond shall name as payee or obligee,

as appropriate, the County, and shall be in an amount not less than Ten Percent (10%) of the Bid

Sum. Bid Bonds will be returned upon Bidder’s request on or after sixty (60) calendar days

following the opening of Bids. Bid Bonds accompanying the lowest proposal will be returned

upon submission and approval of the required Payment Bond and Performance Bond by the

successful Bidder to the County.

F. As a precondition of the award of the Contract, the Bid shall be accompanied by a

completed Verification Form required by the Public Works Employment Verification Act, Act No.

127, July 5, 2012 (formerly Senate Bill 637) acknowledging the Bidder's responsibilities and

compliance with the Public Works Employment Verification Act. The Verification Form shall be

obtained from the Secretary of the Pennsylvania Department of General Services and shall include

a certification that the information is true and correct, subject to sanctions provided by law. The

Verification Form shall be executed by a representative who has sufficient knowledge and

authority to make the representations and certifications contained in the Verification Form. If

awarded the Contract, Bidder shall cause each Subcontractor (as defined in the Public Works

Employment Verification Act) to submit to the Owner a separate and complete Verification

Form, executed by a representative who has sufficient knowledge and authority to make the

ITB #24-06-GR

This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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ITB 24-06-GR, Berks Road Culvert Replacement Project

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