ITB 6796 Fire Station Alerting System

Agency: City of Johnson City
State: Tennessee
Type of Government: State & Local
NAICS Category:
  • 236220 - Commercial and Institutional Building Construction
  • 238210 - Electrical Contractors and Other Wiring Installation Contractors
  • 334290 - Other Communications Equipment Manufacturing
Posted Date: Sep 6, 2024
Due Date: Sep 25, 2024
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Bid Documents: Please Login to View Page


Submittals due by September 25, 2024 - 2:30 PM


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ITB 6796 Fire Station Alerting System.pdf
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INVITATION TO BID
CITY OF JOHNSON CITY, TENNESSEE
WWW.JOHNSONCITYTN.ORG/PURCHASING
PURCHASING DEPARTMENT
423/975-2711
Bid Name / Number
Due Day / Date / Time
Bid Location / Mail Address
Bid Contact / Telephone
Bid Issue Date
Project Locations
FOB
Payment Terms
FIRE STATION ALERTING SYSTEM / #6796
Wednesday / September 25, 2024 / 2:30 PM (at which time it will be opened publicly)
Johnson City Purchasing Department, Debbie Dillon-Director,
209 Water Street, Johnson City, TN 37601
Fire Chief David Bell; ,dbell@johnsoncitytn.org or purchasing@johnsoncitytn.org
September 4, 2024
10 locations per attached, Johnson City, TN 37601
Destination, freight prepaid and allowed - Johnson City, TN
Net 30
Bidder is responsible for completing the remaining portion of this bid document
ITEM QTY
DESCRIPTION
TOTAL
1 Lump Provide all equipment, labor, materials and services as needed to install a Fire
sum Station Alerting System as per attached bid documents. This is an ARPA $_____________
funded project. Optional prices requested on the specification checklist.
BID SUBMITTALS:
5% Bid bond
Completed insurance checklist & Insurance general contract form
Contractors Envelope Form
Drug Free workplace affidavit
Anti Lobbying Certification
Specify project timeframe as this may be an award consideration:
______________________________________
Solicitations will be opened publicly via a simultaneous virtual and in-person meeting.
Join Zoom Meeting: ITB# 6796 - FIRE STATION ALERTING SYSTEM VIRTUAL BID OPENING; Meeting
ID: 818 2665 3545 ; Passcode: 576051. If you do not have access to a webcam, or you have no audio with your
system, you may call this number to join: (646) 518-9805. Any issues accessing the zoom web meeting please
call 423.975.2711 for direct assistance.
Bidder’s Reminder: ● Bid to be signed by authorized company representative; ● Verify prices, extensions and total as correct
ADDENDA ACKNOWLEDGEMENT: __________, __________, __________, __________, __________, __________
By signing this document, the undersigned hereby agrees to the prices and all other terms and conditions, including the attached Sealed Solicitation
General Terms & Conditions and the City’s Requirements for Bids, Requests for Proposals, and Contracts Between the City of Johnson City and Other
Parties and the Requirements of the Iran Divestment Act and Non-Boycott of Israel Act (Sealed Solicitations General Terms & Conditions #18 & #21)
contained in this bid and associated documents relating to this bid and will furnish items as specified if this bid is accepted. By submission of this bid,
each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization,
under penalty of perjury, that to the best of its knowledge and belief that each bidder complies pursuant to T.C.A. § 12-12-106 & T.C.A. § 12-4-119.
SUBMITTAL INSTRUCTIONS:
Place signed bid response in a sealed
envelope plainly identified on the outside with
vendor name and bid name and number.
Vendor responsible for delivery to Johnson
City Purchasing Dept., Debbie Dillon- Director,
209 Water Street, Johnson City, TN 37601 on or
before the bid opening date and time.
Firm Name____________________________________________
By________________________________________________
PRINTED & SIGNED
Address______________________________________________
________________________________________________
Telephone_____________________________________________
E-Mail________________________________________________
THIS SHEET MUST BE SIGNED AND RETURNED WITH BID TO BE VALID
ITB #6796 – FIRE STATION ALERTING SYSTEM
BIDDERS INSTRUCTIONS
1. SCOPE OF WORK
1.1 Contractor shall provide all equipment, labor, materials and services as required to install a Fire Station
Alerting System at 10 locations as per these bid documents.
1.2 Background for Johnson City (TN) Fire Department:
● 9 Fire Stations
● Administrative Building
● Training Complex
● 14 Apparatus
● 3 Shifts (A,B,C)
● 36 Personnel per Shift (minimum staffing)
● All stations have internet connectivity
● RMS: Emergency Reporting
○ Migrating to ESO
● Training/Scheduling: Vector Solutions
● Approximately 10,000 calls for service per year
1.3 Installation locations:
Fire Station #1
Fire Station #2
Fire Station #3
Fire Station #4
Fire Station #5
Fire Station #6
Fire Station #7
Fire Station #8
Fire Station #9
Dispatch Center
2238 Watauga Rd, Johnson City, TN 37601
702 Cherokee Rd, Johnson City, TN 37604
505 E Main St, Johnson City, TN 37601
800 W Main St, Johnson City, TN 37604
205 Broyles Dr, Johnson City, TN 37604
4501 Browns Mill Blvd, Johnson City, TN 37615
2830 W Walnut St, Johnson City, TN 37604
106 Gray Commons Cir, Johnson City, TN 37615
105 Carroll Creek Rd, Johnson City, TN 37601
4722 Lake Park Dr., Johnson City, TN 37615
2. JOBSITE VISIT- OPTIONAL
Vendors are encouraged to visit the installation locations to familiarize themselves with the project
requirements. Contractor shall assume all responsibility relating to the materials, labor and costs associated
with submitting this bid.
Page 1 of 3
3. LICENSES, FEES, PERMITS
The Contractor is responsible for furnishing the proper licenses, fees, and permits required by law to do
business in the City of Johnson City in completion of the requirements stated herein. All work shall be
done in accordance with the latest building codes, state and federal laws as applicable.
4. STATE CONTRACTORS LICENSING
All bidders must be licensed contractors in the State of Tennessee, as required by the Contractor's Licensing
Act of 1994 (TCA Title 62, Chapter 6) State of Tennessee. The attached “Contractors Envelope Form”
must be completed and attached to the outermost proposal submittal envelope or it will not be opened. A
copy of State Contractor’s License shall be included with bid package.
5. BID SECURITIES
5.1 Bid Bond - Each bid shall be accompanied by a bid bond in the amount of not less than five percent (5%)
of the total amount proposed. Bond shall be issued by a surety company licensed to do business in the State
of Tennessee. This bond is required as a guarantee that, if the bid is accepted, a contract will be entered
into and the performance thereof duly secured by an approved performance bond. If the successful bidder
fails to execute required contracts, the bid security will be forfeited. Bid bonds submitted by unsuccessful
vendors will be returned upon award of the contract. In lieu of a bond, cashier’s checks are acceptable,
personal checks are not.
5.2 The successful bidder will be required to furnish a Performance and Payment Bond in the amount of one
hundred percent (100%) of the bid price. Bond shall be issued by a surety company licensed to do business
in the State of Tennessee. Performance bonds must be filed with the purchasing department within ten (10)
working days after the contract has been issued. In lieu of a bond, cashier’s checks are acceptable, personal
checks are not. An irrevocable letter of credit from a state or national bank or state or federal savings and
loan association having its principal office in Tennessee may be accepted instead of a performance bond,
subject to approval of the terms and conditions of said irrevocable letter of credit. In the event that the
successful bidder fails to furnish a performance bond and execute a contract within the time period allowed,
the bid deposit of the bidder shall be retained by the city as liquidated damages and not as a penalty.
6. DRUG FREE WORKPLACE
6.1 All proposers must execute the enclosed Drug Free Workplace Affidavit to verify compliance with TCA
50-9-113 and return same with bid response. Failure to comply with this requirement will declare that
proposal non-responsive.
6.2 Purpose of the Drug & Alcohol Testing Program
The City of Johnson City recognizes its responsibility to provide safe and efficient operations for our
employees, our citizens and the general public. Our commitment to provide safe and efficient operations
is shown by the implementation of programs and procedures which ensure compliance with appropriate
safety measures, as well as the letter and intent of all applicable laws and regulations. There is sufficient
evidence to conclude that the use of illegal drug/alcohol; drug/alcohol dependence and drug/alcohol abuse
seriously impairs an employee’s performance and general physical and mental health. The illegal
possession and use of drugs, alcohol and/or narcotics by employees of the City is a crime in this jurisdiction
and is clearly unacceptable. Therefore, the City of Johnson City has adopted this written policy to ensure
an employee’s fitness for duty as a condition of employment; to ensure the drug tests and alcohol tests are
conducted on safety-sensitive positions in the categories of: pre-employment, random testing, suspicion
testing, and return-to-duty testing.
6.3 To comply with TCA Title 50 Chapter 9 Part 1, all bidders and/or proposers of service to the City must
Page 2 of 3
have a testing program of the same or better than the requirements of the City of Johnson City.
7. PAYMENT TERMS
Payment terms are Net 30 days of approved invoice and project completion.
8. INSURANCE
The attached Insurance Checklist (which includes a section for the Insurance agent to fill- out) and General Contract
Form must be completed and returned with the bid package. If bidder currently does not meet these insurance
requirements but plans to obtain if awarded this project, then state so on the checklist. Successful vendor shall
provide certificate of insurance, as specified, prior to project release by Purchasing.
9. REQUIREMENTS FOR BIDS, REQUEST FOR PROPOSALS AND CONTRACTS
This Proposal, and any response to it, also includes the City’s “Requirements for Bids, Requests for
Proposals, and Contracts, etc.” and “Sealed Solicitation General Terms and Conditions: attached hereto and
set forth herein as if verbatim.
10. RIGHTS AND OPTIONS OF THE CITY OF JOHNSON CITY
The City reserves the following rights and options:
• Determine those bidders who are most qualified.
• Reject any or all submittals, for any reason, at its sole discretion.
• Supplement, amend, or otherwise modify this solicitation.
• Cancel this solicitation with or without submission of another solicitation.
• Reserve the right to request additional information as part of this selection process.
• Issue additional solicitations for information and proposals, and conduct investigations with respect
to the qualifications of each respondent.
Page 3 of 3
ITB# 6796 FIRE STATION ALERTING SYSTEM
Appendix II to Part 200—Contract Provisions for Non-Federal Entity Contracts Under Federal Awards
(ARPA FUNDED PROJECTS)
In addition to other provisions required by the City, all contracts made under this Federal award
must contain provisions covering the following, as applicable.
A. Equal Employment Opportunity. During the performance of this contract, the
contractor agrees as follows:
(1) The contractor will not discriminate against any employee or applicant for employment
because of race, color, religion, sex, sexual orientation, gender identity, or national origin.
The contractor will take affirmative action to ensure that applicants are employed, and
that employees are treated during employment without regard to their race, color,
religion, sex, sexual orientation, gender identity, or national origin. Such action shall
include, but not be limited to the following:
Employment, upgrading, demotion, or transfer; recruitment or recruitment advertising;
layoff or termination; rates of pay or other forms of compensation; and selection for
training, including apprenticeship. The contractor agrees to post in conspicuous places,
available to employees and applicants for employment, notices to be provided setting
forth the provisions of this nondiscrimination clause.
(2) The contractor will, in all solicitations or advertisements for employees placed by or on
behalf of the contractor, state that all qualified applicants will receive consideration for
employment without regard to race, color, religion, sex, sexual orientation, gender
identity, or national origin.
(3) The contractor will not discharge or in any other manner discriminate against any
employee or applicant for employment because such employee or applicant has inquired
about, discussed, or disclosed the compensation of the employee or applicant or another
employee or applicant. This provision shall not apply to instances in which an employee
who has access to the compensation information of other employees or applicants as a part
of such employee's essential job functions discloses the compensation of such other
employees or applicants to individuals who do not otherwise have access to such
information, unless such disclosure is in response to a formal complaint or charge, in
furtherance of an investigation, proceeding, hearing, or action, including an investigation
conducted by the employer, or is consistent with the contractor's legal duty to furnish
information.
(4) The contractor will send to each labor union or representative of workers with which he
has a collective bargaining agreement or other contract or understanding, a notice to be
provided advising the said labor union or workers' representatives of the contractor's
commitments under this section, and shall post copies of the notice in conspicuous places
available to employees and applicants for employment.
(5) The contractor will comply with all provisions of Executive Order 11246 of September
24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor.
Page 1 of 6
This page summarizes the opportunity, including an overview and a preview of the attached documents.
* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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