Iowa Board of Regents- MRO Supplies

Agency: Iowa State University
State: Iowa
Type of Government: State & Local
NAICS Category:
  • 423610 - Electrical Apparatus and Equipment, Wiring Supplies, and Related Equipment Merchant Wholesalers
Posted Date: May 2, 2024
Due Date: May 21, 2024
Solicitation No: RFQ-1000812
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Bid Information
Type Request for Proposal (Public)
Status Issued
Number RFQ-1000812 Addendum 4 (Iowa Board of Regents- MRO Supplies)
Issue Date & Time 4/1/2024 02:30:01 PM (CT)
Close Date & Time 5/21/2024 03:00:00 PM (CT)
Notes
Iowa Board of Regents (IBOR) Institutions (Iowa State University (ISU), the University of Iowa, (SUI) and University of Northern Iowa (UNI) are soliciting proposals for various MRO supplies (Maintenance, Repairs & Operations).
Suppliers shall read and completely understand the proposed documents in this bid process. All proposals shall be based on the requirements described here.
Supplier should review the question cut of date and bid closing dated and allow ample time for the submittal of the questions/RFP response before the due date/time. All inquires/questions about the bid shall be submitted in the "Questions" tab related to this bid opportunity.
All responses will be submitted through the electronic bidding system- ISUBID.
All inquires/questions about the bid shall be submitted in the "Questions" tab related to this bid opportunity.
Contact Information
Name Wendy Foster
Address 1340 Administrative Services Building
2221 Wanda Daley Drive
Ames, IA 50011-1004 USA
Phone 515 (294) 8806
Fax
Email wkfoster@iastate.edu

Attachment Preview

RFQ-1000812 Addendum 4
Iowa Board of Regents- MRO Supplies
Issue Date: 4/1/2024
Questions Deadline: 4/19/2024 04:00 PM (CT)
Response Deadline: 5/21/2024 03:00 PM (CT)
Contact Information
Contact: Wendy Foster
Address: ISU Procurement
1340 Administrative Services Building
2221 Wanda Daley Drive
Ames, IA 50011-1004
Phone: 515 (294) 8806
Email: wkfoster@iastate.edu
Page 1 of 39 pages
Deadline: 5/21/2024 03:00 PM (CT)
RFQ-1000812 Addendum 4
Event Information
Number:
RFQ-1000812 Addendum 4
Title:
Iowa Board of Regents- MRO Supplies
Type:
Request for Proposal (Public)
Issue Date:
4/1/2024
Question Deadline: 4/19/2024 04:00 PM (CT)
Response Deadline: 5/21/2024 03:00 PM (CT)
Notes:
Iowa Board of Regents (IBOR) Institutions (Iowa State University (ISU), the University
of Iowa, (SUI) and University of Northern Iowa (UNI) are soliciting proposals for
various MRO supplies (Maintenance, Repairs & Operations).
Suppliers shall read and completely understand the proposed documents in this bid
process. All proposals shall be based on the requirements described here.
Supplier should review the question cut of date and bid closing dated and allow
ample time for the submittal of the questions/RFP response before the due
date/time. All inquires/questions about the bid shall be submitted in the "Questions"
tab related to this bid opportunity.
All responses will be submitted through the electronic bidding system- ISUBID.
All inquires/questions about the bid shall be submitted in the "Questions" tab related
to this bid opportunity.
Bid Attachments
Regent Universities Terms and Conditions_June 2023.pdf
Download
Review these terms and conditions carefully and any exceptions should be listed in the "Attributes" section.
RFQ-1000812-UIHC_Gatefeed Info.pdf
View Online
UIHC Gatefeed info (log into bid to download)
RFQ-1000812 -Attachment_A-Pricing worksheet (final).xlsx
View Online
Attachment A- Pricing sheet (log in to download this sheet)
Requested Attachments
Proof of Insurance/COI
If you have this available now, please upload here. Otherwise, this is due within 10 days of award.
Catalog information
(Attachment required)
Provide a link to your catalog (on a word document) and attached here (preferred method) or attached a catalog file
Page 2 of 39 pages
Deadline: 5/21/2024 03:00 PM (CT)
RFQ-1000812 Addendum 4
Bid Attributes
1 Introduction
The Regent Institutions (Iowa State University, University of Northern Iowa, The University of Iowa) desire to obtain
written proposals from qualified suppliers to provide MRO Products. The data, specifications and administrative
requirements outlined herein are intended to serve only as a general guideline for each proposal. Each Supplier is
expected to submit a fully detailed proposal that adequately describes the advantages and benefits which The
Universities would realize by acceptance of its proposal
2 General Overview
The purpose of this Request for Proposal (RFP) is to solicit competitive proposals from qualified Suppliers who are
capable of providing an extensive and comprehensive array of maintenance, repair and operations products for the
Regents Institutions (Iowa State University, The University of Iowa and the University of Northern Iowa). The Regents
Institutions seek a Supplier or Suppliers that can supply the specified products, parts, equipment, materials and
related supporting services for the most competitive prices available within the industry.
The Regents Institutions desire to award contracts to the most responsible Supplier or Suppliers whose proposal(s),
are the most advantageous when price and other factors are considered. The Regents Institutions desire to partner
with the Awarded Supplier(s) to achieve spend and Supplier consolidation, efficiency improvement, customer
service level improvement, market competitive pricing and to leverage savings growth through each year of the
Contract.
The Regents Institutions may choose to award to one primary / general distributor and/or various qualified specialty
Suppliers by subcategories based on the offers received.
The Regents Institutions may elect to make the resultant Contract and pricing available to the State of Iowa and all
agencies and political subdivisions of the State of Iowa.
Suppliers can bid one, some, or all of the categories in this bid.
3 Term
The initial contract term shall begin on or around September 1, 2024. The contract duration shall be an initial five
(5) year contract with two (2) optional one (1) year extensions for a potential seven (7) year contract.
4 Background Information
University of Iowa: The State University of Iowa (SUI), in Iowa City, Iowa, was established in 1847 as the State’s
first public institution of higher education. The University is internationally known, among other things, for its Writers’
Workshop, and its pioneering outer space research, with University-designed research instruments used in major
missions since the 1950’s. The University operates one of the nation’s largest university-owned teaching hospitals;
approximately half a million visits are made to the State University of Iowa Hospitals and Clinics every year.
Fall 2023 headcount enrollment at the University is 32,452 students.
The University has been accredited by the North Central Association of Colleges and Secondary Schools since the
association’s organization in 1914. The University is a member of the Association of American Universities.
The University is organized into the following colleges: the College of Liberal Arts and Sciences, the Ivy College of
Business, the College of Education, the College of Engineering, the College of Public Health, the Carver College of
Medicine, the College of Nursing, the College of Dentistry, the College of Law, and the College of Pharmacy. The
Graduate College supervises graduate study offered by the University’s various departments, schools and colleges,
and confers master’s degrees and doctorates.
Iowa State University: Iowa State University of Science and Technology (ISU), Ames, Iowa, was chartered by the
State General Assembly in 1858. Iowa was the first state to accept the terms of the Morrill Land Grant Act of 1862,
and in March, 1864, the General Assembly awarded Iowa’s grant to the University, known then as the Iowa
Agricultural College. Since 1959, the University has been known as Iowa State University of Science and
Page 3 of 39 pages
Deadline: 5/21/2024 03:00 PM (CT)
RFQ-1000812 Addendum 4
Technology.
The University pioneered in the establishment of agricultural curricula and was the first state institution to found a
veterinary school. Experimentation and research have been integral parts of the University from its beginning, first
in agriculture, and later in home economics, engineering, veterinary medicine and the physical and social sciences.
Fall 2023 headcount enrollment at the University is 29,969 students. ISU employs more than 6,100 employees
(faculty and staff) and approximately 6,600 student employees.
The University is accredited by the North Central Association of Colleges and Secondary Schools as well as by
appropriate professional organizations. It is also a member of the Association of American Universities.
The University is organized into the following undergraduate colleges: the College of Agriculture and Life Sciences,
the College of Business, the College of Design, the College of Engineering, the College of Human Sciences, and
the College of Liberal Arts and Sciences. These colleges each grant bachelor’s degrees. The Graduate College
administers the graduate programs of the colleges and confers the master’s degree and doctor of philosophy. The
College of Veterinary Medicine awards the doctor of veterinary medicine degree. Iowa State University Extension
and Outreach (ISU E&O) have 100 offices in the 99 counties across Iowa.
University of Northern Iowa: Located in Cedar Falls, Iowa, the regional, comprehensive University was
established in 1876 and opened on September 5, 1876, as the Iowa State Normal School. In 1909, it was renamed
the Iowa State Teachers College and attained a national reputation as a leading institution in the field of teacher
education. In 1961, the institution’s name was changed to the State College of Iowa and degree programs were
added for those not planning to teach. The change to the University of Northern Iowa was made in 1967. The
University now offers courses covering a broad spectrum of curriculum on both the undergraduate and graduate
level.
Fall 2023 headcount enrollment at the University is 9021 students
The University of Northern Iowa is a member of the American Association of State Colleges and Universities
(AASCU), the American Association of Colleges for Teacher Education (AACTE), and the Council of Graduate
Schools in the United States. The University is accredited through the master’s degrees, the specialist’s degrees
and the doctorate (Doctor of Education and Doctor of Industrial Technology) by the North Central Association of
Colleges and Secondary Schools (NCA). Individual programs are accredited by several national accrediting
agencies.
The University is organized into the following colleges: the College of Education, the College of Business
Administration, the College of Humanities, Arts and Sciences, and the College of Social and Behavioral Sciences.
The Graduate College provides a broad curriculum of advanced programs.
Page 4 of 39 pages
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RFQ-1000812 Addendum 4
5 Regent Definitions
Authorized Purchaser: Individual or Individuals approved to approve to place orders and make order revisions.
This may include Purchasing Agents or end users approved by each Regents Institution.
Awarded Supplier: Any Supplier selected by the Regents Institutions to receive a notice of award as a result of
this RFP and to enter into a contract to provide the Regents Institutions with the products or services sought by this
RFP.
Fill Rate: Fill Rate is defined as the total number of units delivered divided by the total number of units order. Pre-
approved substitutions for out of stock items will not be considered as filled for fill rate calculations.
“Forced substitutions” are defined as: “The act of replacing any item with an alternate item via use of software or
other method, resulting in the substitution of said item on a given order without the prior consent of the authorized
purchaser”.
May: The term “may” denotes an advisory or permissible action.
Net Sales: A measure of the amount of sales generated by a company after the deduction of returns, allowances
for damaged or missing goods and any discounts.
Political Subdivision: Any county, city, school district, or any combination thereof.
Proposal: The entirety of the Supplier’s responses to each point of this RFP, including any and all supplemental
offers or information not explicitly requested within this RFP
Regents Institutions: Iowa Board of Regents Institutions including Iowa State University, University of Iowa,
University of Iowa Hospitals and Clinics, and University of Northern Iowa.
Hospital: University of Iowa Hospitals and Clinics.
Request for Proposal (RFP): This document, which establishes the bidding and contractual requirements and
solicits bid proposals to meet the purchasing needs of the Regents Institutions and all participating agencies
identified herein.
Supplier: For purposes of this RFP, ”Supplier” means any entity responding to this RFP with the intention of
winning the resulting award of contract, performing the work, and/or delivering the goods specified .
6 RFP Evaluation
RFP Evaluations: Evaluation of proposals may be based on, but not limited to, the following criteria, which are listed
in no particular order of importance.
Ability to provide items that meet stated specifications (when provided)
Additional services offered
Ability to provide eProcurement punch-out capabilities, when requested
Financial stability of the Supplier
Supplier’s sustainability program(s)
Pricing/Cost/Payment Terms
Ability to provide comprehensive product line within subcategory or general category
Fill Rate
Exceptions taken
Delivery Options
The Regents Institutions will evaluate proposals and recommend award to proposal(s) that are most advantageous
to the Regents Institutions. Supplier’s submission of a proposal constitutes Supplier acceptance of the evaluation
technique and Supplier recognition and acceptance that subjective judgments will be used by The Regents
Institutions during the assignment of points. Late proposals will automatically be disqualified. These criteria are
general in nature and may be used to develop a more detailed evaluation worksheet. The Regents Institutions
reserve the right to evaluate financial capability of any or all Supplier's to satisfactorily complete the requirements of
this RFP.
Read & Understood
(Required: Check if applicable)
7 Supplier Proposal Obligations
The proposal constitutes an offer by eh Supplier which shall remain open and irrevocable for a period of ninety (90)
calendar days from the proposal due date.
Supplier Agrees
(Required: Check if applicable)
Page 5 of 39 pages
Deadline: 5/21/2024 03:00 PM (CT)
RFQ-1000812 Addendum 4

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