Invitation To Bid ? Providing Comprehensive Drug and Alcohol Turnkey Compliance Management Program

Agency: County of Salem
State: New Jersey
Type of Government: State & Local
NAICS Category:
  • 541611 - Administrative Management and General Management Consulting Services
Posted Date: Jan 13, 2021
Due Date: Jan 26, 2021
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Invitation To Bid – Providing Comprehensive Drug and Alcohol Turnkey Compliance Management Program

Jan 12, 2021

DEADLINE: Tuesday, January 26, 2021, 11:00 A.M.

Bid Invitation And Notice To Bidders
County Of Salem, New Jersey

The Salem County Purchasing Agent invites sealed bids for providing a Comprehensive Drug and Alcohol Turnkey Compliance Management Program (DOT, FTA, FMCSA) for the County of Salem.

Specifications may be obtained daily between 9:00 AM and 4:00 PM from the Salem County Purchasing Department, 110 5th Street, Suite 400, Salem, New Jersey 08079 or they will be mailed or e-mail upon telephone request (856) 935-7510, Extension 8401 or e-mail request to purchasing@salemcountynj.gov *protected email* .

Bids shall be made on the standard bid forms and submitted in the manner designated within the Specifications. They shall be enclosed in sealed envelopes bearing the legend, “Bid for Providing a Comprehensive Drug and Alcohol Turnkey Compliance Management Program for the County of Salem (DOT, FTA, FMCSA)” on the outermost package. The bids shall be returned to the Salem County Purchasing Agent by Tuesday, January 26, 2021, 11:00 A.M. prevailing time, when they will be opened and read in public. Late bids will not be considered.

The information to be submitted in order to be considered is outlined in the Request for Proposal document.

Respondents are required to comply with requirements of N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27 regarding Equal Employment Opportunity Laws and regulations.

Respondents are required to comply with the requirements of P.L. 1975, C. 127 (N.J.A.C. 17:27) Affirmative Action and P.L. 1977, C. 33 (N.J.S.A. 52-25-24.2) Corporate Disclosure.

IMPORTANT INFORMATION RELATIVE TO THE BID OPENING

In lieu of dropping off proposal packages in person we strongly request you use the US Postal System-Certified Mail, Fed Ex, UPS or other mail delivery partner that will be able to confirm receipt of delivery. Salem County continues to receive mail and deliveries on a daily basis. If you appear in person to drop off bid packages, you MUST call Salem County Purchasing at (856) 935-7510 x 8401 one day in advance in order to be registered to enter the building. You will be limited only into the lobby to drop off proposal packages.

At the present time, Salem County has decided NOT to postpone or cancel any scheduled bid/proposal opening. We are closely monitoring the evolution of the COVID-19 Pandemic and will issue an addendum should any change be necessary in our Bid/Proposal Acceptance schedule or process. N.J.S.A 40A:11-23 requires Salem County to conduct a physical “public opening”. Salem County will offer a public space at Salem County Office Complex at 110 5 th Street, Conference Room 105, Salem, NJ 08079 that enables us to adhere to the “Social Distancing” mandates that may be in place at the time of the bid/proposal opening. However, in order to safeguard all parties involved, we have restricted public access to our buildings and require ALL visitors to call in advance and schedule time with the respective department in order to gain access to our facilities. This includes dropping off proposal packages and attendance in person at proposal openings.

In the interest of providing the most flexibility to interested parties and to adhere to the “Social Distancing” and “Re-opening” directives, Salem County will also provide the availability for all interested parties to participate in the proposal opening by conference call. Ten minutes before the scheduled opening, we will open a toll-free phone line that you will be able to access by calling (605) 313-4433. When prompted enter access code 237016#. Before the bid/proposal opening you will be asked to state your name and organization so it can be recorded on the sign-in sheet and you will be noted as participating remotely.

If you choose to attend the proposal opening in person you assume all risk of any potential exposures. If you plan to attend the proposal opening in person, you MUST call Salem County Purchasing at (856) 935-7510 x 8401 no later than Monday, January 25, 2021 at 9:00 am. At that time, you will be asked a series of questions prior to being registered to gain entry to the building. Upon your arrival at the building you will have your temperature recorded by our Sheriff’s Officers. You will be limited access only to the conference room for the bid opening. No other access throughout the building will be permitted.

After proposals are opened, they will be reviewed by the Salem County Human Resources Director and Purchasing Agent and presented to the Salem County Board of County Commissioners, who shall award the contract for the services. The award of the Contract will be based on the following criteria: (i) responsiveness to the required submissions as outlined in the Request for Proposal; (ii) general experience and reputation in the field; (iii) specific experience/knowledge of the County of Salem and the subject matter to be addressed under the Contract; (iv) qualifications and experience which most closely match the needs of the Authority; (v) availability to accommodate meeting and interface requirements with the County of Salem for meetings, phone conferences, attendance at events and office consultations; (vi) office resources, including backup staff, which are deemed most adequate to service the needs of the County of Salem; and (vii) the applicant who is deemed otherwise most advantageous based on all information submitted or gathered in connection with the proposal.

The County of Salem reserves the right to: (i) not select any of the applicants; (ii) require applicants to submit to a personal interview and/or submit additional or clarifying information; (iii) to reject any or all proposals; (iv) to waive any informalities in the proposals; and (v) procure the articles or services from other sources if deemed most advantageous to the objectives of the County of Salem. The County of Salem’s determination of the applicant who is most advantageous to the goals and objectives of the County shall be final and conclusive.

Any questions regarding the RFP prior to the opening may be addressed in writing to Deborah Turner-Fox, Purchasing Agent; 110 5th Street, Suite 400, Salem, NJ 08079 purchasing@salemcountynj.gov *protected email* .

By order of the Board of Chosen Freeholders of the County of Salem
Benjamin H. Laury, Freeholder Director
Debby Turner-Fox, Qualified Purchasing Agent

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