Invitation to Bid - General Purpose Vehicles

Agency: City of Lompoc
State: California
Type of Government: State & Local
Posted Date: May 1, 2018
Due Date: May 16, 2018
Solicitation No: 2878
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
pdf doc# title status
2878
Invitation to Bid - General Purpose Vehicles
? Please e-mail all inquiries to: Ray Ambler
Closes 05/16/2018

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Invitation to Bid No. 2878
General Purpose Vehicles
April 26, 2018
Notice is hereby given that sealed Bids will be received per the attached specifications, at the office of
the Purchasing and Materials Manager, 1300 West Laurel Avenue Building 4A, Lompoc, California, until
2:00 p.m. on May 16. 2018.
Please immediately complete the Bidder Contact Information Sheet and fax to 805-735-7628 to be
added to the list to receive all clarifications and addendums.
The only authorized City contact will be the Purchasing Officer listed below or other contact through
Purchasing Office Staff, from the original issue date until the contract is awarded. Interested bidders
or their representatives are not allowed to communicate with City staff regarding this solicitation. If
any bidder is found to be in violation of this provision, the City reserves the right to reject their bid.
Late proposals/bids will be returned to the bidder/proposer unopened. The receiving time
in the Purchasing Office will be the governing time for acceptability of bid/bids. Bid/bids will not be
accepted by telephone or facsimile machine. All bid/bids must bear original signatures and figures.
BID PROTEST: Interested parties wishing to protest City solicitation documents may obtain a copy
of LCC 3.36.170 Procurement Protest Procedures. Or by calling the Purchasing Office at 805-875-8000
or on the City’s web site at: http://qcode.us/codes/lompoc/view.php?topic=3-3_36-
3_36_170&frames=off
Ray Ambler
Purchasing & Materials Manager
CITY OF LOMPOC, PURCHASING DIVISION
1300 W. Laurel Ave., Lompoc, CA 93436, Phone: 8058758001, Fax: 8057357628
BID No.2878
General Purpose Vehicles
Page 2
“Registered Bidder Information Sheet”
Opening Date: May 16, 2018
Please immediately complete and fax this page to (805) 7357628 to be added to the list to receive all
clarifications and addendums.
Company Name
Name & Title (please print)
Street Address
___________
City, State, Zip Code
Telephone Number
Facsimile Number
Signature of Authorized Representative
EMail Address
________________________________________________________
Date
Web Page Address
BID No.2878
General Purpose Vehicles
Page 3
The City of Lompoc is currently soliciting bids for: General Purpose Vehicles.
The following minimum specifications include EPA ratings for greenhouse, fuel economy and for
smog. The units proposed shall be new unused current production year model and will have all
standard equipment shown in the manufacturer’s printed literature unless a specific and installed
option makes the standard equipment unnecessary. Alternate Vehicles submitted with the bid shall
be substantially equivalent. The City determination of "equivalent" shall be final.
Each bidder shall show all warranties, standard and extended, and any cost associated with servicing
the warranties. Coverage shall be shown for the complete unit, with all standard and specified
equipment and accessories installed.
The nearest warranty service center should be within 20 miles of the City of Lompoc's Corporate
Yard. If the warranty center is outside the 20-mile limit, the costs for servicing warranties will be
considered in the overall vehicle cost. Costs will be calculated at $2 per mile with an average of 3
warranty/recalls per standard warranty period.
Lompoc Purchasing offices located at the City Corporate Yard are inside a security fence that may
requires identification and a temporary access badge. If you hand carry a bid at the last day you will
need to allow extra time.
REGULATED COMMUNICATIONS
On May 20, 2014, the City Council introduced Ordinance No. 1603(14) amending the Purchasing section
of the Lompoc Municipal Code adopted regulations related to certain communications during the City
Procurement Process.
The Regulated Communications Ordinance can be found at the following web address:
(http://www1.cityoflompoc.com/councilagenda/2014/140520/140520n07a01.pdf). The Ordinance
generally provides that no bidder shall engage in any communication to or with any City elected official
concerning or touching upon any matter which is the subject of this competitive procurement process
without disclosing the communications as prescribed in the Ordinance.
Any bidder or elected official who engages in any regulated communication outlined in the Ordinance
shall file the written disclosure required by the Ordinance.
Any bidder violating the Ordinance may be disqualified or determined to be non-responsible.
Additionally, the City may set aside the award of a contract, prior to its execution, to a party found to
have violated the Ordinance.
In addition to Ordinance No. 1603(14), from the original issue date through the contracting period, the
only authorized City contact will be the Purchasing Agent or the Finance staff contact listed in Section
7.6 above. Interested Bidders or their representatives are not allowed to communicate with other City
staff regarding this solicitation. If any Bidder is found to be in violation of this provision, the City
reserves the right to reject their proposal.
BID No.2878
General Purpose Vehicles
Page 4
Specification 1
Please complete this spec sheet and submit with a brochure that demonstrates that is as specified or equal. Submit each
specification bid and brochure in a separate envelope marked with the Specification Number on the outside.
Bidder Company Name ________________________________________________________________________
Quantity 2 each SMALL Pickup, 4x2 drive, gasoline Chevrolet Colorado WT or equal
Check
Or Deviate Explain
Small size
Mark
pickup
Comply
Drive
4X2
Cab
Extra
Box Length
Regular Box
Wheelbase (in.) not less than
125
GVWR (lbs.) not less than
4500
Fuel
GASOLINE
Number of Passengers
4
Displacement (liters)
2.5
Horsepower (HP)
200
Torque (ft -lbs.)
191
Fuel Tank (gal.)
21
Box Length (ft.)
74
Greenhouse Gas Rating
5
SMOG Rating
6
Fuel Economy, Combined(MPG)
22
Upholstery
Cloth
Door Locks, Power
Yes
Windows, Power
Yes
Keyless Entry
Yes
Hands Free Cell Phone System
Yes
Nearest Authorized Warranty Service Center City, State, Miles to Lompoc City_________
Delivery _________days after receipt of order?
Qty SPECIFICATIONS #1 – Pickup Truck 4,500 lb. GVWR, Extra
Cab, 2-Door:
2
Manufacturer ________________________________________
Unit Price Extended
Model No __________________________________________
Model Year _________________________________________
Warranty ___________________________________________
Delivery Charges
Sales tax @ 7.75
Total of all charges
BID No.2878
General Purpose Vehicles
Page 5
Specification 2
Please complete this spec sheet and submit with a brochure that demonstrates that is as specified or equal. Submit each
specification bid and brochure in a separate envelope marked with the Specification Number on the outside.
Bidder Company Name ________________________________________________________________________
Quantity 2 Full Size Pickup, 6,000 GVWR 4x2 drive, Chevrolet SILVERADO 1500 or equal
Check Mark
Or Deviate Explain
Comply
Drive
4X2
Cab
Regular
Box Length
Regular Box
Wheelbase (in.)
119
GVWR (lbs.)
6,000
Fuel
GASOLINE
Number of Passengers
4
Displacement (liters)
4.3
Horsepower (HP)
285
Torque (ft -lbs.)
305
Fuel Tank (gal.)
26
Box Length (ft.)
79"
Wheelbase (in.)
119
Greenhouse Gas Rating
4
SMOG Rating
6
Fuel Economy, Combined(MPG)
20
Upholstery
CLOTH
Door Locks, Power
Yes
Windows, Power
Yes
Keyless Entry
Yes
Hands Free Cell Phone System
Yes
Nearest Authorized Warranty Service Center City, State, Miles to Lompoc City_________
Delivery _________days after receipt of order
Qty SPECIFICATIONS #2 – 2 each Full Size Pickup, 6,500 GVWR
4x2 drive
2
Manufacturer ________________________________________
Unit Price Extended
Model No __________________________________________
Model Year _________________________________________
Warranty ___________________________________________
Delivery Charges
Sales tax @ 7.75
Total of all charges

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