Invintation to Bid, Bid Packet and Affidavits

Agency: Campbell County
State: Kentucky
Type of Government: State & Local
Posted Date: Oct 9, 2019
Due Date: Nov 6, 2019
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Invintation to Bid, Bid Packet and Affidavits

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CAMPBELL COUNTY FISCAL COURT
1098 MONMOUTH STREET, NEWPORT, KY 41071
INVITATION TO BID
IMPORTANT
Read all instructions, terms
and conditions carefully
THIS IS NOT AN ORDER
Bid Request:
Campbell County Administration Building
Contracted Janitorial Services
Bid opening:
11/06/2019 at 10:00 AM
Campbell County Administration Building, Conference Room 137
1098 Monmouth Street, Newport, Kentucky
Bidders Name __________________________________________________________
Signature __________________________________________________________
Firm/Company _________________________________________________________
IMPORTANT INSTRUCTIONS TO BIDDERS
1. The bid should be in a SEPARATE ENVELOPE and have typed on the envelope,
“CONTRACTED JANITORIAL SERVICES BID,” the opening date and time. Campbell County
Fiscal Court will not be held responsible for any premature opening or failure to open any
bid not properly addressed and identified as stated above
2. Bid must be completed, signed in ink and received at Campbell County Fiscal Court, 1098
Monmouth Street, Room 323, Newport, KY 41071, no later than the date and time
specified for opening of bids, at which time all received bids will be opened and read
publicly on November 6, 2019 at 10:00 AM in Conference Room 137 of the Campbell
County Fiscal Court.
3. Bid must be submitted on the Bid Price Sheet, with the bid amount being both designated
in dollars and cents amount.
4. In the event of a tie, the bid with the earliest time received stamp will be considered the
successful bidder. Bidders are invited to attend the public bid opening, and review bid
files.
5. A list of qualifications and a minimum of three (3) references are required and should be
attached to this bid.
6. The successful bidder is responsible for all licenses, insurance, Hazardous Communication
Program (OSHA) and incidentals.
7. The successful bidder must have (or obtain) a business license issued by the Occupational
License Department of Campbell County 859-292-3884 prior to beginning work.
8. Campbell County Fiscal Court reserves the right to reject any or all bids, including without
limitations the right to reject any or all nonconforming, non-responsive, incomplete,
unbalanced, or conditional bids, to waive formalities, and to reject the bid of any Bidder
if Owner (Campbell County Fiscal Court) believes that it would not be in the best interest
of the Owner to make an award to that Bidder. Owner also reserves the right to negotiate
with the apparent qualified Bidder to such an extent as may be determined by Owner.
9. Complete bid packet follows this invitation (Invitation to Bid and instructions, General
Information, Bid Specifications for Required Janitorial Services, and Bid Price Sheet) and
can be requested by contacting Laura Lewis, Campbell County Business Analyst at 859-
547-1825 or Mike Braun, Campbell County Maintenance Director at 859-547-1845.
General Information
Contracted Janitorial Services for the Campbell County Administration Building
To schedule a suggested pre-bid walk-through, please contact Mike Braun at 859-547-
1845 or email him at mbraun@campbellcountyky.gov
The initial term of the agreement is from January 1, 2020 through December 31, 2020.
The term may be extended annually at the option of Campbell County Fiscal Court
(owner), for up to two additional one-year periods for a total potential term of three
years.
The successful bidder will receive a schedule of regular hours of operation for all offices
located in the Campbell County Administration Building. Janitorial services will be
required Monday thru Friday, beginning after 5:00 P.M. Any deviation from this
schedule, by either the owner or the janitorial service, must be communicated 24 hours
in advance.
Bids should be based on the requirements listed. However, the successful bidder
must be willing to negotiate with the owner if additional needs arise.
This bid is for services only. Owner will provide all paper products, soap dispensers and
refills. Owner will also provide all vacuums, trash bags, custodial bins, mops, buckets,
brooms and cleaning products, etc. There is a janitorial closet located on each floor.
Owner is responsible for pick-up and disposal of all recyclables.
This is not a prevailing wage job, however, all personal must be bonded and a copy
of the bond should be made available upon request of the owner.
All janitorial staff must carry identification indicating they are employees of the
successful bidder when on site.
No sub-contracting is permitted.
Bid Specifications
Bid Request:
Campbell County Administration Building
Contracted Janitorial Services
REQUIRED JANITORIAL SERVICES
PUBLIC RESTROOMS AND WATER FOUNTAINS
Six (6) public restrooms – Men’s and Women’s on 1st, 2nd, 3rd floor
Three (3) public water fountains on 1st, 2nd, 3rd floor
Daily
Spot clean tile walls and toilet partitions
Clean and polish all dispensers and fixtures. Clean and disinfect wash basins, toilet bowls
(inside and out) and urinals and surrounding area.
Mop all restroom floors with germicidal solution.
Clean all mirrors.
Empty all trash receptacles and wall units
Change trash can liners in parking lot garbage cans (5)
Restock all paper products (as needed)
Restock all soap dispensers (as needed)
Clean and sanitize drinking fountains
Change urinal mats and deodorizers
COMMON AREAS
1ST FLOOR ENTRY
Daily
Dust mop Terrazzo Tile floors
Damp mop as needed
Vacuum any carpeted areas/runners/mats
Clean entrance doors (inside and out) smudges and fingerprints removed
Empty Trash receptacle
1st FLOOR LOBBY-ELEVATORS-STAIRCASE
Daily
Dust mop Terrazzo Tile floors
Mop and clean staircase steps
Clean staircase railing and glass panels
Vacuum any carpeted areas
Empty Trash receptacle
Clean elevator doors (inside and out) and surrounding area
Clean (sweep and/or damp mop) elevators floors
Clean windows (eye level) of any smudges
2nd & 3rd FLOOR ATRIUM
Daily
Dust and damp mop as needed floors
Clean glass/metal railings
Empty any trash receptacles
Clean elevator doors (inside and out) and surrounding area
Dust and spot clean all seating and tables
Clean door/glass leading into Offices
STAIRWELLS A & B
Daily
Sweep and remove any trash or debris daily
Wipe down handrails
FISCAL COURT CHAMBERS/MEETING ROOM – 1ST FLOOR
Daily
As scheduled/As needed

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