COUNTY OF STEUBEN
3 EAST PULTENEY SQUARE
BATH, NEW YORK 14810-1510
Notice is hereby given that the Public Safety and Corrections Committee of the Steuben
County Legislature and the Steuben County Public Defender will receive sealed
competitive proposals per specifications from interested and qualified individuals for
professional investigative services for the Steuben County Public Defender’s Office;
Requests for proposal forms, scope of services and general provisions are available at
the Steuben County Purchasing Department, 3 E. Pulteney Square, Bath, N.Y. 14810.
These documents are also available on the Steuben County website,
Interested parties assume all responsibility to acquire information and forms.
To be considered, proposals must be submitted on Steuben County forms and delivered
in a sealed opaque envelope. Proposals will be received at the Purchasing Department
until 1:30 P.M. local time on March 2, 2023; at which time proposals will be opened and
acknowledged as received.
Steuben County retains the right to reject any or all proposals and to withdraw this
solicitation at any time.
Dated: February 3, 2023
Andrew G. Morse
Director of Purchasing
Request for Competitive Sealed Proposals:
Professional Investigative Services; document #GC-23-003-P2
It is the intent of this request for proposals to obtain competitive pricing for
Professional Investigative Services to assist the Steuben County Public Defenders
in their representation of clients in both Criminal Courts and Family Courts.
2. Project Manager:
Project manager is Shawn M. Sauro, Steuben County Public Defender, Steuben
County Public Defender’s Office, 3 East Pulteney Square, Bath, N.Y. 14810.
Telephone number: 607-664-2410.
The Steuben County Public Defender’s Office will be free to make any inquiries
deemed necessary to ascertain the qualification(s) of the contractor and/or the
accuracy of statements made by the contractor as to its qualification(s).
4. Contact Information and Requirements:
Along with its response, the submitter of the RFP shall include the following
information: name, address, telephone number, fax number, and e-mail
5. Proposal Cost; Budget Narrative and Justification:
The price shall be an in toto price per the proposed scope of services/
By in toto it is meant, the aggregate of all costs billable to Steuben County
including but not limited to staffing, site/facilities, travel, freight, labor, materials
6. Selection of a Contractor:
Selection shall only be made from proposals submitted by qualified, responsive
and responsible individuals or firms (hereinafter referred to as “contractors”) who
sufficiently meet the terms, conditions and specifications stated herein.
However, under all circumstances and all statements to the contrary not with-
standing, Steuben County reserves as its right, the right to determine the
contractor in accordance with the best interest of Steuben County.
Determination is not made at the opening. All submitted proposals are subject
to final review and acceptance by the appropriate personnel or committee(s) of
the Steuben County Legislature before a determination is made.
Receipt of proposals by the County shall not be construed as authority to bind
Any response to this request for proposal shall contain as a minimum at least
three (3) references with contact names and phone numbers where the
contractor has completed projects similar in nature in New York State.
8. Submission of Proposals:
Those submitting proposals do so entirely at their expense. There is no express
or implied obligation by Steuben County to reimburse any firm or individual for
any costs incurred in preparing or submitting proposals, preparing or submitting
additional information requested by the County, or for participating in any
9. Contract Award:
Award of contract will be made following a review of the proposal by County staff
as deemed appropriate, and approval will be made by a designated committee.
10. Method of Award:
The award may be made to the most responsible contractor whose proposal is
determined to be in the best interest of Steuben County and who is deemed the
best fit to serve the County’s requirements based upon criteria stated under the
scope of this RFP, the evaluation of references, corporate qualifications and, if
deemed necessary, an interview with the contractor and the designated
Price will not necessarily be the determining factor in the award of the contract.
All proposals wil be evaluated to determine if they meet the required format and
are in compliance with al requirements of the Request for Proposals.
Incomplete or non-responsive proposals may be rejected at the discretion of
11. Principal Award Criteria:
a) Individual’s or firm’s experience in conducting the specified investigative
b) Presentation of a clear understanding of the work to be performed.
c) Overall quality, completeness and responsiveness of the proposal.
d) Relevant qualifications and experience of the individual or firm.
e) Compliance with all components of the RFP.
f) Proof of adequate resources to perform requested services.
g) Documentation showing a history of supplying similar services in the public
12. Contract Term:
The contract shall be effective for one (1) year with the option of renewal for up
to four (4) years at same terms and conditions as in the original agreement upon
mutual written consent of both parties pending available funding and program
12. Cancellation of Contract:
Steuben County reserves, as its right, the right to cancel the contract(s) resulting
from an award of this solicitation at any time during the contract period, without
penalty to Steuben County and without stated reason, by delivering a written ten
(10) day notice of intent to the contractor(s) or its representative(s). Said
notification mailed to the contractor or its representative via the US Postal
Service; First Class Mail shall be considered sufficient and delivered.
The contractor shall not assign, transfer, convey, sub-contract, sublet or other-
wise dispose of all or portions of the contract; and/or work to be performed as a
result of the contract; or its right, title or interest therein, or its power to execute
such contract, or its responsibility therein to any other person, company or
corporation, without the prior written consent of the Steuben County Public
Defender and/or the Public Safety and Corrections Committee.
14. Sexual Harassment:
The Agent offering to provide services pursuant to this contract, as a Consultant,
joint venture consultant, subcontractor, attests that its performance of the
services outlined in this contract has a written policy addressing sexual
harassment prevention in the workplace and provides training, which meets the
New York State Department of Labor’s model policy and training standards, to all
employees on an annual basis.
Furthermore, by submission of this Expression of Interest procurement
document, each agent and each person signing on behalf of any agent certifies,
and in the case of a joint submission each party thereto certifies its own
organization, under penalty of perjury, that the submitter has and has
implemented a written policy addressing sexual harassment prevention training
to all of its employees. Such policy shall at minimum meet the requirements of
Section Two Hundred One – g of the New York State Labor Law (NYS Labor Law
a) This document includes an information sheet entitled: STEUBEN COUNTY
STANDARD INSURANCE REQUIREMENTS. These requirements establish
the minimum insurance(s) which the contractor(s) shall have in effect
prior to entering into a contract to do business with Steuben County. Said
insurance(s) are required to remain in effect throughout the term of the
In the event that the contractor’s insurance lapses during the term of the
contract, the County reserves, as its right, the right to cancel the
contractor’s contract(s) and to purchase the contracted
product(s)/service(s) on the open market; with any increase in cost(s) to
Steuben County being charged to the contractor. Credit shall not be
issued to the contractor where open market cost(s) to the County are less
than the cost(s) contracted with the contractor.
b) Steuben County shall be named as an additional insured in the
contractor’s policy for all intents and purposes of contract(s) issued as a
result of an award. The document number and title shall be referenced in
the description/additional comments section of the certificate of insurance
PLEASE NOTE: Additional insured and certificate holder must only read:
Steuben County, 3 E. Pulteney Square, Bath, N.Y. 14810.
c) Each contractor shall submit an original of its Certificate of Insurance
(which indicates the contractor’s compliance with the above sections a)
and b) to Steuben County Purchasing Department, 3 E. Pulteney Square,
Bath, New York 14810.
d) The Certificate of Insurance must be approved by the County Risk
Manager prior to the contractor’s acting on and/or performing any of the
obligations it incurred as a result of the award and/or contract.
e) Self-employed persons must carry Worker’s Compensation coverage as
directed by the Steuben County Risk Manager. Contractor shall submit an
original Certificate of NYS Worker’s Compensation Insurance Coverage
form WC 88 31 21 C, which indicates the contractor’s compliance, to be
approved by the County Risk Manager prior to the contractor’s acting on
and/or performing any of the obligations it incurred as a result of the
award and/or contract.
f) Worker’s Compensation Insurance Exemption: Contractors claiming to be
exempt from the requirement to carry/provide Workers’ Compensation
Insurance shall submit a fully executed CE-200 form; the form to be