Institutes of Higher Ed Graduate Level Courses for Early Literacy Instruction

Agency: State Government of Delaware
State: Delaware
Type of Government: State & Local
NAICS Category:
  • 611710 - Educational Support Services
Posted Date: Jul 16, 2020
Due Date: Aug 19, 2020
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Bid Solicitation Details
Bid Status Details
for
Institutes of Higher Ed Graduate Level Courses for Early Literacy Instruction,
DOE21003-IHEEARLYLIT
Solicitation Ad Date 7/16/2020
Deadline for Bid Responses 8/19/2020 at 2:00 p.m. Local Time
Supporting Documents RFP - Professional Services
Contact Information Meaghan.brennan@doe.k12.de.us

Attachment Preview

REQUEST FOR PROPOSALS FOR PROFESSIONAL SERVICES
Institutes of Higher Education Graduate Level Courses for Early Literacy Instruction
ISSUED BY DELAWARE DEPARTMENT OF EDUCATION
CONTRACT NUMBER 2021-03
Contents:
I. Overview
II. Scope of Services
III. Required Information
IV. Professional Services RFP Administrative Information
V. Contract Terms and Conditions
VI. RFP Miscellaneous Information
VII. Attachments
Appendix A - MINIMUM MANDATORY SUBMISSION REQUIREMENTS
Appendix B - SCOPE OF WORK AND TECHNICAL REQUIREMENTS
Appendix C - SCORING
** Ctrl+Click on the headings above will take you directly to the section.
I. Overview
The State of Delaware Department of Education, seeks professional services to identify
institutes of higher education (IHE) who offer graduate level reading courses to provide
educators across Delaware access to coursework that is grounded in the science of reading,
addresses the National Reading Panel (NRP) five essential components of reading
(phonological awareness, phonic, fluency, vocabulary and comprehension), and closely
adheres to the ILA Standards for Literacy professionals. Coursework is intended to increase
educator’s evidence-based practice ensuring high quality literacy instruction in every
classroom, every day. The Delaware Department of Education (DDOE) is seeking proposals
from IHE who offer graduate level courses that provide coursework focused on literacy
instruction and prepare students to demonstrate competency in the five components of
literacy instruction rooted in science of reading research.
This request for proposals (“RFP”) is issued pursuant to 29 Del. C. §§ 6981 and 6982.
The proposed schedule of events subject to the RFP is outlined below:
Public Notice
Date: July 16, 2020
Deadline for Questions
Date: July 29, 2020
Response to Questions Posted by:
Date: August 5, 2020
6982(b) Version: 2/24/2020
1
Approved by Legal Counsel 1/29/2020
STATE OF DELAWARE
Department of Education
Deadline for Receipt of Proposals
Time)
Date: August 19, 2020 at 2:00 PM (Local
Estimated Notification of Award
Date: September / October 2020
Each proposal must be accompanied by a transmittal letter which briefly summarizes the
proposing firm’s interest in providing the required professional services. The transmittal
letter must also clearly state and justify any exceptions to the requirements of the RFP which
the applicant may have taken in presenting the proposal. (Applicant exceptions must also be
recorded on Attachment 3).
Furthermore, the transmittal letter must attest to the fact, at a minimum, that the vendor shall
not store or transfer non-public State of Delaware data outside of the United States. For
technology related solicitations, vendors may refer to the Delaware Department of
Technology and Information identified terms and conditions included in this solicitation.
The State of Delaware reserves the right to deny any and all exceptions taken to the RFP
requirements.
MANDATORY PREBID MEETING
A mandatory pre-bid meeting has not been established for this Request for Proposal.
II. Scope of Services
Reference Appendix B.
III. Required Information
The following information shall be provided in each proposal in the order listed below.
Failure to respond to any request for information within this proposal may result in rejection
of the proposal at the sole discretion of the State.
A. Minimum Requirements
1. Provide Delaware license(s) and/or certification(s) necessary to perform services as
identified in the scope of work.
Prior to the execution of an award document, the successful vendor shall either
furnish the Agency with proof of State of Delaware Business Licensure or initiate the
process of application where required.
2. Vendor shall provide responses to the Request for Proposal (RFP) scope of work
and clearly identify capabilities as presented in the General Evaluation Requirements
below.
3. Complete all appropriate attachments and forms as identified within the RFP.
6982(b) Version: 2/24/2020
2
Approved by Legal Counsel 1/29/2020
STATE OF DELAWARE
Department of Education
4. Proof of insurance and amount of insurance shall be furnished to the Agency prior to
the start of the contract period and shall be no less than as identified in the bid
solicitation, Section V, Item 8, subsection g (insurance).
B. General Evaluation Requirements
1. Program Success Rate
2. Approach and Methodology
3. Staff Credentials
4. Cost and Payment
IV. Professional Services RFP Administrative Information
A. RFP Issuance
1. Public Notice
Public notice has been provided in accordance with 29 Del. C. §6981.
2. Obtaining Copies of the RFP
This RFP is available in electronic form through the State of Delaware Procurement
website at www.bids.delaware.gov . Paper copies of this RFP will not be available.
3. Assistance to Vendors with a Disability
Vendors with a disability may receive accommodation regarding the means of
communicating this RFP or participating in the procurement process. For more
information, contact the Designated Contact no later than ten days prior to the
deadline for receipt of proposals.
4. RFP Designated Contact
All requests, questions, or other communications about this RFP shall be made in
writing to the State of Delaware. Address all communications to the person listed
below; communications made to other State of Delaware personnel or attempting to
ask questions by phone or in person will not be allowed or recognized as valid and
may disqualify the vendor. Vendors should rely only on written statements issued by
the RFP designated contact.
Meaghan Brennan
DE Department of Education, Finance Office
401 Federal Street, Ste. 2
Dover, DE 19901
Email: Meaghan.Brennan@doe.k12.de.us
To ensure that written requests are received and answered in a timely manner,
electronic mail (e-mail) correspondence is acceptable, but other forms of delivery,
such as postal and courier services can also be used.
5. Consultants and Legal Counsel
The State of Delaware may retain consultants or legal counsel to assist in the review
and evaluation of this RFP and the vendors’ responses. Bidders shall not contact
the State’s consultant or legal counsel on any matter related to the RFP.
6982(b) Version: 2/24/2020
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Approved by Legal Counsel 1/29/2020
STATE OF DELAWARE
Department of Education
6. Contact with State Employees
Direct contact with State of Delaware employees other than the State of Delaware
Designated Contact regarding this RFP is expressly prohibited without prior consent.
Vendors directly contacting State of Delaware employees risk elimination of their
proposal from further consideration. Exceptions exist only for organizations currently
doing business in the State who require contact in the normal course of doing that
business.
7. Organizations Ineligible to Bid
Any individual, business, organization, corporation, consortium, partnership, joint
venture, or any other entity including subcontractors currently debarred or
suspended is ineligible to bid. Any entity ineligible to conduct business in the State
of Delaware for any reason is ineligible to respond to the RFP.
8. Exclusions
The Proposal Evaluation Team reserves the right to refuse to consider any proposal
from a vendor who:
a. Has been convicted for commission of a criminal offense as an incident to
obtaining or attempting to obtain a public or private contract or subcontract, or in
the performance of the contract or subcontract:
b. Has been convicted under State or Federal statutes of embezzlement, theft,
forgery, bribery, falsification or destruction of records, receiving stolen property,
or other offense indicating a lack of business integrity or business honesty that
currently and seriously affects responsibility as a State contractor:
c. Has been convicted or has had a civil judgment entered for a violation under
State or Federal antitrust statutes:
d. Has violated contract provisions such as;
1) Known failure without good cause to perform in accordance with the
specifications or within the time limit provided in the contract; or
2) Failure to perform or unsatisfactory performance in accordance with terms of
one or more contracts;
e. Has violated ethical standards set out in law or regulation; and
f. Any other cause listed in regulations of the State of Delaware determined to be
serious and compelling as to affect responsibility as a State contractor, including
suspension or debarment by another governmental entity for a cause listed in the
regulations.
B. RFP Submissions
1. Acknowledgement of Understanding of Terms
By submitting a bid, each vendor shall be deemed to acknowledge that it has
carefully read all sections of this RFP, including all forms, schedules and exhibits
hereto, and has fully informed itself as to all existing conditions and limitations.
2. Proposals
To be considered, all proposals must be submitted in writing and respond to the
items outlined in this RFP. The State reserves the right to reject any non-responsive
or non-conforming proposals. Each proposal must be submitted with Five (5) paper
copies including a price proposal and Two (2) electronic copies on separate USB
memory drives. For electronic copies, please provide a separate pricing file from the
rest of the RFP proposal responses.
6982(b) Version: 2/24/2020
4
Approved by Legal Counsel 1/29/2020
STATE OF DELAWARE
Department of Education
All properly sealed and marked proposals are to be sent to the State of Delaware
and received no later than 2:00 PM (Local Time) on August 19, 2020. The
Proposals may be delivered by Express Delivery (e.g., FedEx, UPS, etc.), US Mail,
or by hand to:
Meaghan Brennan
DE Department of Education, Finance Office, Rm. 275
401 Federal Street, Ste. 2
Dover, DE 19901
Vendors are directed to clearly print “BID ENCLOSED” and “CONTRACT NO.
2021-03” on the outside of the bid submission package.
Any proposal received after the Deadline for Receipt of Proposals date shall not be
considered and shall be returned unopened. The proposing vendor bears the risk of
delays in delivery and any costs for returned proposals. The contents of any
proposal shall not be disclosed as to be made available to competing entities during
the negotiation process.
Upon receipt of vendor proposals, each vendor shall be presumed to be thoroughly
familiar with all specifications and requirements of this RFP. The failure or omission
to examine any form, instrument or document shall in no way relieve vendors from
any obligation in respect to this RFP.
3. Proposal Modifications
Any changes, amendments or modifications to a proposal must be made in writing,
submitted in the same manner as the original response and conspicuously labeled
as a change, amendment or modification to a previously submitted proposal.
Changes, amendments or modifications to proposals shall not be accepted or
considered after the hour and date specified as the deadline for submission of
proposals.
4. Proposal Costs and Expenses
The State of Delaware will not pay any costs incurred by any vendor associated with
any aspect of responding to this solicitation, including proposal preparation, printing
or delivery, attendance at vendor’s conference, system demonstrations or
negotiation process.
5. Proposal Expiration Date
Prices quoted in the proposal shall remain fixed and binding on the bidder at least
through one year from the date of proposal receipt. The State of Delaware reserves
the right to ask for an extension of time if needed.
6. Late Proposals
Proposals received after the specified date and time will not be accepted or
considered. To guard against premature opening, sealed proposals shall be
submitted, plainly marked with the proposal title, vendor name, and time and date of
the proposal opening. Evaluation of the proposals is expected to begin shortly after
the proposal due date. To document compliance with the deadline, the proposal will
be date and time stamped upon receipt.
6982(b) Version: 2/24/2020
5
Approved by Legal Counsel 1/29/2020

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