INVITATION TO BID
METROPOLITAN WATER RECLAMATION DISTRICT OF GREATER CHICAGO
INSTALLATION OF DISC FILTERS AT THE
HANOVER PARK WATER RECLAMATION PLANT
PROPOSALS ARE DUE OCTOBER 1, 2019
Sealed proposals, endorsed as above, will be deposited in the sealed bid depository in
the lobby of the Metropolitan Water Reclamation District (District) Administration
Building, 100 East Erie Street, Chicago, Illinois, 60611, from the date of the Invitation
to Bid, up to 11:00 a.m. Central Standard Time (CST) on the bid opening date, and will be
opened publicly by the Director of Procurement and Materials Management or her designee at
11:00 a.m. on October 1, 2019.
NO BIDS WILL BE ACCEPTED AFTER 11:00 A.M. ON THE ABOVE SCHEDULED BID DATE. ALL BIDS
FAXED OR ELECTRONICALLY TRANSMITTED TO THE METROPOLITAN WATER RECLAMATION DISTRICT
OF GREATER CHICAGO WILL BE RETURNED TO THE BIDDER. PROPOSALS TRANSMITTED BY U.S.
MAIL OR OTHER DELIVERY WILL BE CONSIDERED ONLY WHEN SAID PROPOSALS ARE IN THE
DEPOSITORY AT THE TIME FIXED FOR OPENING THEREOF. THE METROPOLITAN WATER RECLAMATION
DISTRICT OF GREATER CHICAGO DOES NOT GUARANTEE THAT PROPOSALS RECEIVED BY MAIL, OR
OTHER DELIVERY, WILL BE DEPOSITED IN TIME FOR SUCH OPENING.
Tenders are invited to provide all labor, material, supervision, tools, equipment,
materials, and appurtenances, including transportation, required to replace two existing
traveling bridge filters, Filter Bed #3 and Filter Bed #4, with new disc filters at the
Hanover Park Water Reclamation Plant.
The estimated cost of the work under this Contract is $1,500,000.00.
Specifications, proposal forms and/or plans may be obtained from the Department of
Procurement and Materials Management, Room 508, 100 East Erie Street, Chicago, Illinois,
60611, Monday - Friday, between 8:45 a.m. and 4:15 p.m. Documents will be mailed in
response to a fax request sent to 312-751-3042. Specifications, proposal forms and/or
plans are also available for download at the District's website. WWW.MWRD.ORG. The path
is as follows: Doing Business → Procurement and Materials Management → Contract Announce-
ments. No fee is required for the contract documents.
The District assumes no responsibility for documents sent through the mail. Further, the
District assumes no liability or responsibility for the failure or inability of any Bidder
to successfully download any and all contract documents, including but not limited to
specifications, proposal forms and/or plans, as a result of any type of technological
computer and/or software system failure or breakdown that restricts, prohibits or prevents
successful downloading of any and all District contract documents by the Bidder, whether
caused by the District or other parties, directly or indirectly.
Proposals must be submitted on proposal forms. Proposal forms are to be placed in the
special envelope furnished by the District. If proposal forms are downloaded online from
the District's website, the Bidder is responsible to submit the complete set of contract
documents. This volume is to remain intact. The Bidder shall place the complete set of
contract documents in a sealed envelope clearly marked as follows:
Sealed Bid Depository, MOB Lobby
Metropolitan Water Reclamation District of Greater Chicago
100 E. Erie Street
Chicago, Illinois 60611
Proposal For: Contract #19-701-31
Failure to submit the complete set of contract documents as specified may render the bid
non-responsive and the bid may be rejected.
Bidders are to include with their proposal signed copies of any addenda, or acknowledge
receipt of any addenda, if the District issued any addenda to this Contract. Failure to
do so may be cause for the rejection of any bid. If bidding documents are available
online, any addenda issued for this contract will be available online at the District's
website, WWW.MWRD.ORG. The path is as follows: Doing Business → Procurement and Materials
Management → Contract Announcements. Addenda will also be mailed, delivered, or faxed to
each person receiving a set of such contract documents and to such other prospective
Bidders as shall have requested that they be furnished with a copy of the addenda.
Each proposal must be accompanied by a bid deposit in the form of cash (U.S. currency
only), cashier's check, certified check or bid bond, as stated in the Bidding Requirements
and Instructions to Bidders contained in this document.
THE BID DEPOSIT FOR THIS CONTRACT IS $75,000.00.
Prior to award of the contract, the lowest responsible bidder must demonstrate compliance with the
District’s Multi-Project Labor Agreement by submitting to the Director of Procurement and Materials
Management a signed Certificate of Compliance with Multi-Project Labor Agreement. The Agreement and
Certificate of Compliance are contained in the Contract Documents.
Bidders on Contracts in excess of Ten Thousand Dollars ($10,000.00) will be required to comply with
the President’s Executive Order No. 11246 as amended to date, regarding NON-DISCRIMINATION IN
EMPLOYMENT. The requirements for Bidders and Contractors under this order are explained in Appendix
C of the Contract Documents. The provisions of Appendix C also apply to each Subcontractor on the
Contract in excess of Ten Thousand Dollars ($10,000.00).
The Contractor agrees to comply with requirements, goals, terms, and conditions of the Affirmative
Action Ordinance Revised Appendix D throughout the life of the Contract. The work under this
Contract is classified as “Mechanical” for the MBE, WBE, SBE utilization goals contained in the
Affirmative Action Ordinance Revised Appendix D. The associated tailored goals are 20% Minority-
owned Business Enterprises (MBE), 9% Women-owned Business Enterprises (WBE), 3% Veteran Business
Enterprises (VBE) and 10% Small Business Enterprises (SBE).
If a waiver from Revised Appendix D requirements is sought, the Bidder should include with the bid
package documentation of good-faith efforts to meet the Revised Appendix D utilization goals. The
documentation should be provided with the bid package on the Contractor’s information form; the form
is included in the package containing the Contract documents.
The Bidder agrees to fulfill the Special Training Provisions for Apprentices as specified
in the Appendix K and to provide training opportunities throughout the life of the
contract. The requirements of the Special Training Provisions for Apprentices are 170
minority and/or female hours for the purpose of this contract.
It is required that the prospective Bidder indicate participation by signing the
Utilization Plan (Exhibit A) contained within the Contract documents.
Each Bidder must submit with their proposals a signed and completed MBE, WBE, SBE
Utilization Plan which lists each business intended to be used as a MBE, WBE, SBE on
pages UP-2, UP-3 and UP-4 and supplemental pages as necessary. The Bidder must sign the
Signature Section page on UP-5. Failure to submit a signed MBE, WBE, SBE Utilization Plan
will result in a bid being deemed non-responsive and the bid will be rejected. Also, if
a Waiver is sought, the Bidder is required to sign pages UP-5 and UP-6, the Waiver Request
Form; failure to do so will be viewed as non-responsive and the bid will be rejected.
Each Bidder must submit with their bid package an original or facsimile copy of MBE, WBE,
SBE Subcontractor’s Letter of Intent, page UP-7 for each subcontractor listed on their
MBE, WBE, SBE Utilization Plan. The submitted MBE, WBE, SBE Subcontractor’s Letter of
Intent must be completed and signed by the subcontractor and accompanied with a copy of
the subcontractor’s current Letter of Certification from a state, local government or
agency or documentation demonstrating that the subcontractor is a MBE, WBE or SBE within
the meaning of the Affirmative Action Ordinance Revised Appendix D. Failure to submit the
MBE, WBE, SBE Utilization Plan signed by the Bidder at the time of the bid opening and the
MBE, WBE, SBE Subcontractor’s Letter of Intent signed by each MBE, WBE, SBE will be viewed
as non-responsive and the bid will be rejected.
Each Bidder must submit with their proposals a completed VBE Commitment Form which lists
each business intended to be used as a VBE. The Bidder must make a "Good Faith Effort" to
identify eligible Veteran Owned-Businesses by completing the VBE Commitment Form. If the
Bidder is unable to identify qualified VBE subcontractors capable of providing goods or
services required by the contract, the Bidder must write “no participation" on the VBE
Commitment Form. Where a Bidder has failed to meet the VBE participation goal, the
Administrator shall require the Contractor to submit a Veteran's Business Enterprise Good
Faith Efforts Documentation Request Form and provide additional documentation of its good
faith efforts in attempting to fulfill the VBE goal.
VBE goals are separate form Minority-owned Business Enterprise (MBE), Women-owned Business
Enterprise (WBE) and Small Business Enterprise (SBE) goals. An Eligible Veteran who is
also an MBE, WBE, or SBE may be dual-utilized to fulfill both goals. However, the three
percent (3%) VBE goal must be accomplished in addition to the M/W/SBE goals set forth in
If the Bidder exceeds the allowable Supplier Utilization amount which is stated in the bid
documents, the bid will be viewed as non-responsive. Therefore, the Bidder may not exceed
the use of a MBE, WBE, SBE supplier for more than 25% of each respective MBE, WBE, or SBE
goal, unless the Director of Procurement and Materials Management has authorized a
Supplier’s Exception notated on page AU-1.
The Director of Procurement and Materials Management has granted an exemption to Section
11(i) of the Affirmative Action Ordinance Revised Appendix D for this Contract. This
exception will allow the Bidder to utilize MBE, WBE and/or SBE Suppliers for 100% goal
attainment in their respective categories.
All MBE, WBE, SBE Subcontractor’s Letter of Intent must conform to the MBE, WBE, SBE
Utilization Plan submitted at the time of bid opening. Any change to the MBE, WBE, SBE
Utilization Plan will be viewed as non-responsive and will be rejected. The MBE, WBE, SBE
Utilization Plan MUST be signed by the Bidder, even if the Bidder requests a waiver and/or
offers itself to meet any of the Revised Appendix D goals. If the Bidder offers itself to
satisfy any of the Revised Appendix D goals, then its name shall be shown in the appro-
priate space(s) on the MBE, WBE, SBE Utilization Plan.
Where a Bidder is a business owned and controlled by a minority woman (M/WBE), or where the Bidder
utilizes an M/WBE in a joint venture or as a subcontractor, the Bidder may count the M/WBE
participation toward the achievement of either its MBE or WBE goal, but not both.
Subsequent to the bid opening, and if it is determined by the Diversity Administrator that
a Contractor’s Information Form is required from the apparent low Bidder, the Bidder must
complete and submit the form within three (3) days of receiving the written request.
The Bidder to whom the Contract is awarded must be prepared to comply with the requirements of the
Affirmative Action Ordinance Revised Appendix D during the life of the Contract.
A Mandatory Pre-Bid Site walk-through will be held on Tuesday, September 10, 2019, at 10:00am,
Central Standard Time, at the Hanover Park Water Reclamation Plant Conference Room, 1200 E.
Sycamore, Hanover Park, IL 60133. There will not be a question and answer session during the
Mandatory Pre-Bid Site walk-through. Attendees may choose to bring a hard hat and are encouraged to
wear appropriate footwear for the site inspection. Potential bidders may raise any questions they
may have at the Mandatory Technical Conference.
Immediately following the Mandatory Pre-Bid site walk through, a Mandatory Technical Conference will
be held at the same location, at approximately 11:00am, Central Standard Time. The purpose of the
Mandatory Technical Conference is to review the scope of work, to provide for identification and
discussion of potential problems that might arise during the administration of this Contract and to
seek clarification of technical or procedural aspects of this Contract. All potential bidders are
required to sign the Mandatory Pre-Bid Site walk-through and Mandatory Technical Conference
attendance sheets. The sign-in sheets will be used to verify bidder's attendance for the walk-
through and technical conference. Bids received from bidders who do not attend both Mandatory Pre-
Bid Site Walk-Through and Mandatory Technical Conference will be considered non-responsive.
Bidders should read page R-2, Paragraph 6, in regards to questions on this Contract.
Any potential bidder with questions regarding the meaning of any part of the
specifications or other bidding documents should submit such inquiries online at the
District’s website, www.mwrd.org. The path is as follows: Doing Business → Procurement
and Materials Management → Contract Announcements. The District will provide an online
response to such inquiries, as the District deems appropriate. Strings of appropriate
questions and answers regarding the bidding documents will be available online on the
District’s website until the bid opening date of the bidding documents. No questions
will be accepted by telephone, fax, email, mail, or any other such form of delivery.
The District does not guarantee the timeliness of responses provided online, nor does the
District guarantee that such responses will be provided in adequate time to affect the
submission of bids. The District shall provide responses online ONLY if the responses do
not interpret or otherwise change the bidding documents.
The District’s responses online are NOT official responses and, therefore, are not binding
to the bidding documents. Any official interpretation or change to the bidding documents
will be made only by addenda duly issued to all plan holders on record by the Director of
Procurement and Materials Management.
The District will only respond to questions received online up to ONE WEEK prior to the
bid opening date of the bidding documents. The District will not respond to questions
received after this date.
The contact person for this contract is Mark Kursell. This contact person will provide
online responses to online inquiries.
All Contracts for the Construction of Public Works are subject to the Illinois Prevailing
Wage Act (820 ILCS 130/1 et seq.).
The Metropolitan Water Reclamation District of Greater Chicago reserves the right to
reject any or all Proposals.
Metropolitan Water Reclamation District of Greater Chicago
September 4, 2019
Darlene A. LoCascio
Director of Procurement
and Materials Management