Installation of AirHawk 3000XL Email Notification Equipment

Agency: Miami-Dade County
State: Florida
Type of Government: State & Local
NAICS Category:
  • 238210 - Electrical Contractors and Other Wiring Installation Contractors
  • 541519 - Other Computer Related Services
Posted Date: May 30, 2019
Due Date: Jun 27, 2019
Solicitation No: MCC 7360 PLAN RPQ MDFRD-AIRHK
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Title : Installation of AirHawk 3000XL Email Notification Equipment
Opening Date : 6/27/2019
Opening Time : 10:00 AM
Announcement Info : Scope of Work: (Contractor must obtain and submit all permits prior to performing any work.) 1. The purpose of this RPQ is to define equipment and methods for an upgrade of the Central Ventilation Controller (CVC) control systems from telephone alarm notification to email notification. The control panels covered are SN: AT1989 manufactured May 2013. Listed or labeled equipment shall be installed and used in accordance with any instructions included in the listing or labeling. Contractor will be responsible for all permitting drawings for each fire station, calculations, plan processing and fees associated with permitting at the Miami-Dade County and municipalities Building Departments. Contractor will be responsible for providing manufacturer product submittals for Miami-Dade Fire Rescue (MDFR) review and acceptance, prior to the installation at each fire station site. Contractor to provide labor, material, equipment and all other, for a complete turn-key operation. 2. Existing Equipment 2.1. The existing control panels, as manufactured, utilize a telephone alarm modem. 2.2. The existing modem receives signals from the controller via hardwired connections from the controller to the modem directly (no terminal connection). 2.3. The existing modem receives supply power from the control main 24DC power supply. 2.4. The existing alarm signals are: 2.4.1. Motor Overload 2.4.2. Filter Full 3. New/Upgrade Equipment 3.1. A separate control panel will be provided to house: 3.1.1. Email controller with power supply Controller will be preloaded with the alarm messages Controller will be preloaded with the MDFR email contact information 3.1.2. 120VAC outlet 3.1.3. Terminal strip for connections to existing control panel 3.1.4. Email Notifications are: Central Ventilation Controller (CVC) System Off Filter Full (loaded) General Exhaust Fans off or not working Airhawk System malfunctioning 4. Description of New/Upgrade kit 4.1. The kit will be provided to include: 4.1.1. Emailer control panel 4.1.2. Electrical drawing for the existing CVC control panel with marking showing the changes required to install the Emailer Upgrade 4.1.3. Written description of changes necessary to the existing CVC control panel 4.1.4. Electrical drawing for the Emailer Upgrade panel 5. Contractor/Installer qualifications 5.1. To maintain the manufacturer’s warranty on the existing CVC control panel and Airhawk 3000XL equipment, the contractor/installer shall be capable of purchasing manufacture products through the authorized MagneGrip dealer, and also capable of: 5.1.1. Reading and understanding electrical schematics 5.1.2. Experienced with electrical control circuits and wiring 5.1.3. Experienced with Ethernet (cat 5) circuits and installation 5.2. The contractor installer shall keep detailed records of the installation 5.2.1. Mark-ups of any circuit notes 5.2.2. Pictures of each system before and after installation 6. Items to be supplied by the installation contractor 6.1. All items required to mount the new alarm control panel and any other devices required 6.2. All control circuit wire between the new alarm control panel and the existing main control panel 6.3. Contractor shall provide a dry contact signal from each General Exhaust Fan to indicate when running. 6.4. Items that are also listed on Section 7 7. IT Requirements from MDFR 7.1. MDFR shall supply a dedicated port location on its Ethernet switch at each fire station location for the new alarm control system. 7.1.1. Wire can be consistent with existing network wiring at each fire station location 7.1.2. Wire will be terminated with a standard RJ45 connection 7.1.3. The fire station should provide DHCP service and connection to the Internet 7.2 Contractor shall supply Cat5e wiring in conduit from the Central Ventilation Controller (CVC) controller location to IT room/closet located inside the fire station. Free wiring is allowed in concealed drop ceiling spaces with the appropriate supports. 7.3 Cat5e wring to be terminated with appropriate RJ45 connector to ensure tight fit. 7.4 MDFR will provide email addresses to the contractor for programming into the notification software and confirm its receipt as described on Section 8 8. After Install Test Procedure 8.1. Upon completion of installation the contractor shall coordinate testing with MDFR and the manufacturer. 8.2. The contractor will institute a “fail” condition for each alarm condition as listed in section 3.1.4 8.3. The contractor and MDFR shall confirm receipt of each alarm and clearing of each alarm 8.4. Should any alarms not perform as required the contractor shall investigate, correct/repair and test procedures shall be repeated until accepted by MDFR. COMMENTS: In accordance with Miami-Dade County Implementing Order 3-9, Accounts Receivable Adjustments, if money is owed by the Contractor to the County, whether under this Contract or for any other purpose, the County reserves the right to retain such amount from payment due by County to the Contractor under this Contract. Such retained amount shall be applied to the amount owed by the Contractor to the County. The Contractor shall have no further claim to such retained amounts which shall be deemed full accord and satisfaction of the amount due by the County to the Contractor for the applicable payment due herein. COMMUNITY WORKFORCE PROGRAM Prior to entering into a contract and according to the Miami-Dade County Code §2-1701 and amended by Ordinance 13-66, the successful bidder on a construction contract subject to a Community Workforce Program (CWP) goal, must submit to Small Business Development (SBD) through the contracting officer a workforce plan outlining how the CWP goal will be met. Additional information is available at the County’s website at . Contractor must submit a Workforce Plan to the Miami-Dade County Internal Services Department, Small Business Development Division within fifteen (15) days of notification of award of the contract. The County will not enter into the contract until it receives the contractor’s Workforce Plan and deems the Plan acceptable. The Workforce Plan forms may be obtained on the County’s website at ADDITIONAL IMPORTANT INFORMATION: 1. AUTHORIZED DISTRIBUTOR: Bidders must submit a letter from MagneGrip Group, on MagneGrip's letterhead, stating that the bidder is an authorized distributor for their products in order to preserve existing warranties. This letter must be included in bid submission package. 2. SEALED BIDS for this project will be received for and on behalf of Miami-Dade County, by Miami Dade Fire Rescue at 9300 NW 41st Street, Suite 237, Miami, Florida, 33178. Contractors are encouraged to arrive earl as check-in lines at the front desk are possible and bids will not be clocked in at the front desk. Bids will be received in Suite 237. 3. LIQUIDATED DAMAGES in the amount of $150 per calendar day will be assessed for each day the project is delayed. 4. BID BOND: All Bids shall be accompanied by 1 original fully executed and 2 copies of original of a bid guarantee for not less than 5% of the amount of the base bid amount and at the option of the bidder shall be one of the following: a certified check, a bank draft payable to Miami-Dade County, US Government Bonds at par values, or bid bond secured by a surety company. Please refer to Section 2.12(B) under MCC7040 contract. 5. PERFORMANCE AND PAYMENT BOND: Bidders submitting Bids and to whom a contingent award is made shall duly execute and deliver to the County a Performance and Payment Bond in an amount that represents 100% of the Bid price offered by the Bidder. The Performance and Payment Bond Form supplied by the County shall be the only acceptable form. 00431 - Surety Performance and Payment Bond Form is herewith included. The completed form shall be delivered to the County within 14 calendar days of the date that the Notice of Award Recommendation is issued. Please refer to Section 2.13(B) under MCC7040 contract. 6. PREVAILING WAGES: Contractor shall obtain current Prevailing Wages from the Small Business Development (SBD). Please visit for contact information. 7. RFIs: The last day for project RFI QUESTIONS is June 20, 2019 at 5:00 PM. Any questions submitted after aforementioned date shall not be considered. MDFR will review and answer the questions prior to the bid due date. 8. JOB SITE SECURITY: The successful bidder is responsible for the safety and security of the job site. Any vandalism, theft, etc. which occurs during the construction time is the responsibility of the contractor. No monetary compensation shall be granted if any of the above occurs. Contractor is required to have the proper insurance to cover ongoing work on the job site. If the contractor opts to hire an independent security company, such company is to be properly bonded and insured. 9. JOB SITE COORDINATION: The awarded contractor is further responsible for coordination of the work and obtaining approval from the MDFR project manager. Job materials, parts, supplies, and equipment such as ladders, scaffolding, trash disposal shoots, lifts, etc. necessary to access and perform the work is the sole responsibility of the contractor. It is also the contractor’s responsibility to fully clean areas following completion of the work as well as proper disposal of removed and/or discarded parts and materials. 10. INSURANCE: The awarded bidder shall maintain valid insurance in accordance with the requirements established in the contract. 11. RETAINAGE: Pursuant to Florida State Statute 255.078, Public Construction Retainage, ten percent (10%) of each invoiced amount will be retained.
Code Description

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