Inmate Communications Services

Agency: Cameron County
State: Texas
Type of Government: State & Local
Posted Date: Dec 13, 2021
Due Date: Feb 10, 2022
Solicitation No: RFP #1760
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Bid/RFP/RFQ # Name Addemdum Deadline Date Bid Results
RFP #1760 Inmate Communications Services

Commissions Paid
(6 Months)

N/A February 10, 2022

Attachment Preview

CAMERON COUNTY
PURCHASING DEPARTMENT
INVITATION TO RFP
RFP # 1760
RFP TITLE: INMATE COMMUNICATIONS SERVICES
DATE DUE: FEBRUARY 10, 2022
DUE NO LATER THAN 11:00 A.M.
RFP’s will be opened at the Cameron County Courthouse, 1100 East Monroe Street, Brownsville, Texas in the Purchasing
Department – 3rd Floor – Room # 345 at 11:01 a.m. (as per Purchasing Dept. time clock) on deadline due date.
MANDATORY PRE PROPOSAL MEEETING & SITE VISIT:
Monday, January 10, 2022
Time: 10:00 a.m.
Location: Carrizales Rucker SHERIFF’s DEPT. 7300 Old Alice Rd., Olmito, Tx. Contact: Andre Delgado
Questions deadline: Tuesday, January 4, 2022 Answers post to web: Monday, January 10, 2022
Follow up Questions deadline: Monday , January 17, 2022 Answers post to web: Friday, January 21, 2022
Please return RFP ORIGINAL ONE (1) AND SEVEN (7) COPIES in sealed envelope. Be sure that return envelope
shows the RFP Number, Description and is marked “SEALED RFP”.
RETURN RFP TO:
by U.S. mail or delivered to the office of Purchasing Dept., County Courthouse (Dancy Bldg.)
1100 E. Monroe St, 3rd Floor, Room 345, Brownsville, Texas 78520.
For additional information or to request addendum email: Mike Forbes or Dalia Loera at (956) 544-0871 E-mail:
mforbes@co.cameron.tx.us or dalia.loera@co.cameron.tx.us
YOU MUST SIGN BELOW IN INK; FAILURE TO SIGN WILL DISQUALIFY THE OFFER.
All prices must be typewritten or written in ink.
Company Name:
________________________________________________
Company Address: __________________________________________________
City, State, Zip Code: ________________________________________________
Telephone No._________________Fax No.____________e-mail_________________________
Historically Underutilized Business (State of Texas) Certification VID Number:_____________
How did you find out about this RFP? ________________________________________(ex: Newspaper, Web, mailout)
SIGNATURE:________________________________ Print Name:______________________________
Is Proposer’s principal place of Business within Cameron County? Yes - No
(Your signature attests to your offer to provide the goods and/or services in this RFP according to the published provision of
this RFP. When an award letter is issued, this RFP becomes the contract. If an RFP required specific Contract is to be utilized
in addition to this RFP, this signed RFP will become part of that contract. When an additional Contract is required a RFP
award does not constitute a contract award and RFP / Contract is not valid until contract is awarded by Commissioners Court
(when applicable) signed by County Judge) and Purchase Order is issued.)
Page 1 of 59
CHECK LIST
Items checked below represent components which comprise this proposal package. If the item
IS NOT checked, it is NOT APPLICABLE to this proposal. Offerors are asked to review the package
to be sure that all applicable parts are included. If any portion of the package is missing, notify the Purchasing
Department immediately. It is the Offeror’s responsibility to be familiar with all the Requirements and
Specifications. Be sure you understand the following before you return your RFP packet.
_X__ Cover Sheet
Your company name, address and your signature (IN INK) should appear on this page.
_X__ Instructions to Proposers
You should be familiar with all of the Instructions to Proposers.
____ Special Requirements
This section provides information you must know in order to make an offer properly.
_X__ Specifications / Scope of Work
This section contains the detailed description of the product/service sought by the County.
Attachments
_X__Attachments A, B, C, D, E, F, G, H, I
Be sure to complete these forms and return with packet.
__X__ RFP Guarantee & Performance Bond Information & Requirements
This form applies only to certain proposals. All public work contracts over
$25,000 require a Payment Bond and over $100,00 must also have a Performance Bond
in a form approved by the County. Please read carefully and fill our completely.
_X_ Minimum Insurance Requirements
Included when applicable
__X__ Worker’s Compensation Insurance Coverage Rule 110.110
This requirement is applicable for a building or construction contract.
___X_ Financial Statement
When this information is required, you must use this form.
Other - Final Reminders To double check before submitting RFP
____ Is your RFP sealed with RFP #, title, Proposer’s Name, & return address, on outside?
____ Did you complete, sign and submit page 1?
____ Did you complete and submit attachments A,B,C,D,E, F, G, H, I ?
____ Did you provide the number of copies as required on the cover page?
____ Did you visit our website for any addendums?
https://www.cameroncounty.us/purchasing-bids-rfpq-addms-tabs/
If not interested in responding please let us know why e-mail to: Purchasing@co.cameron.tx.us
Page 2 of 59
INSTRUCTIONS FOR SUBMITTING RFP’S
These General Instructions apply to all offers made to Cameron County, Texas (herein after referred to as “County”) by all
prospective vendors (herein after referred to as “Proposers”) on behalf of Solicitations including, but not limited to, Invitations
to RFP and Requests for Offer.
Carefully read all instructions, requirements and specifications. Fill out all forms properly and completely. Submit your RFP
with all appropriate supplements and/or samples. Prior to returning your sealed RFP response / submittal, all Addendums -
if issued - should be reviewed and downloaded by entering the County Purchasing web
https://www.cameroncounty.us/purchasing-bids-rfpq-addms-tabs/
Addendums Column (updated Addendums). These Addendums must be signed and returned with your RFP in order to avoid
disqualification. All Tabulations can also be viewed and downloaded at this site. Annual RFP award information can be
accessed at:
https://www.cameroncounty.us/purchasing-bids-rfpq-addms-tabs/
Review this document in its entirety. Be sure your RFP is complete, and double check your RFP for accuracy.
Cameron County is an Equal Employment Opportunity Employer.
Review this document in its entirety. Be sure your RFP is complete, and double check your RFP for accuracy.
GOVERNING FORMS: In the event of any conflict between the terms and provisions of these requirements and the
specifications, the specifications shall govern. In the event of any conflict of interpretation of any part of this overall document,
Cameron County’s interpretation shall govern. Where substitutions are used, they must be of equivalent value or service, and
specified by the Proposer as such, in the columns to the right on the "Minimum Specifications' Forms". The County’s
specifications may be exceeded and should be noted by the Proposer as such. Any RFP NOT MEETING the Minimum
Requirements specified will be rejected.
GOVERNING LAW: This invitation to RFP is governed by the competitive RFP requirements of the County Purchasing
Act, Texas Local Government Code, δ 263.007 et seq., as amended. Proposers shall comply with all applicable federal, state
and local laws and regulations. Proposer is further advised that these requirements shall be fully governed by the laws of the
State of Texas and that Cameron County may request and rely on advice, decisions and opinions of the Attorney General of
Texas and the County Attorney concerning any portion of these requirements.
Questions requiring only clarification of instructions or specifications will be handled verbally. If any questions results in a
change or addition to this RFP, the Change(s) and addition(s) will be forwarded to all Proposers involved as quickly as possible
in the form of a written addendum only. Verbal changes to RFP’s must be backed-up by written addendum or written Q/A
clarifications which would be posted on County Purchasing Web site. Without written Addendum or written Q / A
clarification, verbal changes to RFP will not apply.
Sign the Vendor’s Affidavit Notice, complete answers to Attachments A,B, C, D, E, F, G, H, I and return all with your RFP.
CONFLICT OF INTEREST QUESTIONNAIRE:
For vendor or other person doing business with local governmental entity
This questionnaire must be filed in accordance with chapter 176 of the Local Government Code by a person doing business
with the governmental entity.
By law this questionnaire must be filed with the records administrator (County Clerk’s Office) of the local
government not later than the 7th business day after the date the person becomes aware of facts that require the
statement to be filed. See Section 176.006, Local Government Code.
A person commits an offense if the person violates Section 176.006, Local Government Code. An offense under this section
is a Class C misdemeanor.
The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than
September 1 of the year for which an activity described in Section 176.006(a), Local Government Code, is pending and not
Page 3 of 59
later than the 7th business day after the date the originally filed questionnaire becomes incomplete or inaccurate.
Please review this entire document, if for any reason there is any information to disclose, relative to any questions in this
Conflict of Interest form, you must file with County Clerk’s Office subject to above instructions.
can be downloaded at the following web site:
https://www.cameroncounty.us/wp-content/uploads/Purchasing/docs/Conflict_of_Interest_Questionnaire_New_2015__.pdf
DISCLOSURE OF INTERESTS:
This questionnaire must be filed with the records administrator (County Clerk’s Office) of the local government and no later
than the 7th business day after the person becomes aware of facts that require this statement to be filed. Cameron County,
Texas requires all persons or firms seeking to do business with the County to provide the following information if the
person becomes aware of facts that require this statement to be filed. Every question must be answered. If the question
is not applicable, answer with “N/A.”
Please review this entire document, if for any reason there is any information to disclose, relative to any questions in this
disclosure of interest form, you must file with County Clerk’s Office subject to above instructions.
can be downloaded at the following web site:
https://www.cameroncounty.us/wp-content/uploads/Purchasing/CIS.pdf
TEXAS ETHICS COMMISSION FORM 1295
All RFPs prior to award or award of Contract by Commissioner’s Court will require that the Texas Ethics Commission (TEC)
Form 1295 Electronic (on line) Vendor filing procedure be completed by Vendor.
All Vendors being recommended to Commissioners Court for award or renewal of award on Agenda must register and obtain
a TEC Certification for the specific award . This Certification Form 1295 must be electronically submitted, printed and
notarized. Notarized form must be emailed or delivered to County Purchasing Department making the request for form. This
process must be completed prior to Commissioners Court Agenda for approval consideration of RFP award. There is no
charge for this TEC online process.
Texas Ethics Commission (TEC) Form 1295 must be completed (by firm - on line “New Form 1295 Certificate of Interested
Parties Electronic Filing Application” Site at: https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm )
If any Vendors have questions as to TEC Form 1295 visit the County Purchasing Web site left column tab “ Vendor – TEC
Form 1295” for more information. TEC Web site links can be found at this location including Question / Answers and
Video instructions.
tab Link: https://www.cameroncounty.us/vendors-tec-form-1295/
PROPOSER SHALL SUBMIT RFP ON THE FORM PROVIDED, SIGN THE VENDOR AFFIDAVIT, AND RETURN
ENTIRE RFP PACKET. In the event of inclement weather and County Offices are officially closed on a Proposal deadline
day, RFP’s will be received unit 2:00 p.m. of the next business day. Proposals will be opened at the Cameron County
Courthouse, 1100 East Monroe Street, Brownsville, Texas in the Purchasing Department – 3rd Floor – Room # 345 (as per
Purchasing Dept. time clock.
RFP’s SUBMITTED AFTER THE SUBMISSION DEADLINE SHALL BE RETURNED UNOPENED AND WILL BE
CONSIDERED VOID AND UNACCEPTABLE.
PRESENTATIONS SEQUENCE TO EVALUATION COMMITTEE. Presentations to Evaluation Committee will be
sequenced (in order) as determined by the utilization of RANDOM.ORG. Process will be conducted in the Purchasing Dept.
with Auditor’s designee present.
SUCCESSFUL PROPOSER WILL BE NOTIFIED. All responding Proposers will receive written notification regarding the
outcome of the award.
Page 4 of 59
PROPOSERS MAY ATTEND PUBLICLY HELD COMM COURT MEETING FOR AWARD OF THIS
SOLICITATION. All responding proposers are welcome to attend the publicly held Commissioners Court meeting relative
to the outcome / award of this solicitation. Court Meeting agenda date and times may be obtained at the following web site:
http://www.co.cameron.tx.us/commissioner_s_court_agenda/index.php
OPEN RECORDS ACCESS TO ALL INFORMATION SUBMITTED. All information included will be open to the public,
other proposers, media as per the Open Records Act and not be confidential in nature. If you deem any information as
confidential, it should not be made part of your RFP package.
PLEASE NOTE CAREFULLY
THIS IS THE ONLY APPROVED INSTRUCTION FOR USE ON YOUR RFP. ITEMS BELOW APPLY TO AND
BECOME A PART OF TERMS AND CONDITIONS OF RFP. ANY EXCEPTIONS THERETO MUST BE IN
WRITING.
1.
ORIGINAL AND SEVEN (7) COPIES OF RFP’s MUST BE SUBMITTED
2.
RFP’s MUST give full firm name and address of the Proposer. Failure to manually sign RFP will disqualify it.
Person signing RFP should show TITLE or AUTHORITY TO BIND THE FIRM IN A CONTRACT.
3. RFPs CANNOT be altered or amended after deadline time. Any alterations made before deadline time must be
initiated by PROPOSER or PROPOSER’S authorized agent. No RFP can be withdrawn after opening time without
approval by the Commissioners Court based on a written acceptable reason.
4. Any Catalog, brand name or manufacturer’s reference used in a RFP invitation is descriptive-NOT restrictive-it is to
indicate type and quality desired. RFP’s on brand of like nature and quality will be considered. If RFP is based on
other than reference specifications, proposal must show manufacturer, brand or trade name, lot number, etc., of article
offered. If other than brand(s) specified is offered, illustrations and complete descriptions should be made part of the
RFP. If Proposer takes no exception to specifications or reference data, he will be required to furnish brand names,
numbers, etc. as specified. County user Dept.(s) reserves the right to make the final determination as to equivalents.
4. Written and verbal inquires pertaining to RFP’s must give RFP Number and Company.
5. NO substitutions or cancellations permitted without written approval of Purchasing Agent.
6. The County reserves the right to accept or reject all or any part of any RFP, waiver minor technicalities.
The County of Cameron reserves the right to award by item category or by total RFP. Prices should be
itemized. County also reserves the right to award either with or without trade-in, if applicable.
7. RFP unit price on quantity specified – extend and show total. In case or errors in extension, UNIT prices
shall govern. RFP’s subject to unlimited price increase will not be considered.
8. This is an RFP inquiry only and implies no obligation on the part of Cameron County.
9.
Partial RFP’s will not be accepted unless awarded by complete category or line item. To be awarded by
total RFP.
10. It is expected that the Proposer will meet all state and federal safety standards and laws in effect on the date
of the RFP for the item(s) being specified, and the particular use for which they are meant.
11. It is the responsibility of the RFP or proposer to ask any and all questions the proposer feels to be pertinent to the
RFP. Cameron County shall not be required to attempt to anticipate such questions for proposers. Cameron County
will endeavor to respond promptly to all questions asked.
Page 5 of 59

Sign-up for a Free Trial, Government Bid Alerts

With Free Trial, you can:

You will have a full access to bids, website, and receive daily bid report via email and web.

Try One Week FREE Now

See Also

Enterprise Cost Accounting & Decision Support System Request For Proposal for Enterprise Cost

The University of Texas M. D. Anderson Cancer Center

Bid Due: 5/26/2022

Enterprise Cost Accounting & Decision Support System Solicitation ID: AIS-CK-01176-RFP | Due Date:

State Government of Texas

Bid Due: 5/26/2022

Local Media Buyer Services Solicitation ID: 915-22-66-00-S-SM | Due Date: 5/26/2022 | Due

State Government of Texas

Bid Due: 5/26/2022

issue date solicitation submission deadline status 05/05/2022 Solicitation REQUEST FOR PROPOSAL Local Media

Austin Community College

Bid Due: 5/26/2022