Information Desks for Grps 2, 3 and Hapeville Libraries

Agency: Fulton County
State: Georgia
Type of Government: State & Local
Posted Date: Aug 16, 2019
Due Date: Sep 9, 2019
Solicitation No: 19ITBC081519K-DB
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Issue Date 15 Aug 2019
Due Date 09 Sep 2019 @ 11:00am
Project Title Information Desks for Grps 2, 3 and Hapeville Libraries
Description The purpose of this Invitation to Bid – Commodity (“ITBC”) is to establish an indefinite quantity, firm fixed price contract to be used as the primary source for the commodities/goods listed in the attached specifications. Commodities will be ordered from time to time in such quantity as may be needed to fill any requirements of the County. Term of Contract: This is a one-time procurement
Project ID 19ITBC081519K-DB
Category Goods
Team K
Solicitation Document Information Desks for Grps 2, 3 and Hapeville Libraries
Addendum 1
Addendum 2
Addendum 3
Addendum 4
Addendum 5
Drawing
Sign In Sheet
Dept Alias Atlanta-Fulton County Library
Type Bid
Bid Contact Darlene Banks
Contact Email darlene.banks@fultoncountyga.gov
Contact Phone (404) 612-7879
Tabulation Sheet
Award Recipient(s)
Award Recipient(s)
Award Recipient(s)
Cancellation Letter
Award Date
Last Update 15 Aug 2019
Notes No Pre-Bid Conference will be held.
Status Open

Attachment Preview

INVITATION TO BID COMMODITIES 19ITBC081519K-DB
INFORMATION DESKS FOR GROUPS 2, 3, AND
HAPEVILLE LIBRARIES
For
FULTON COUNTY LIBRARY SYSTEM
BID ISSUANCE DATE: Thursday, August 15, 2019
BID DUE DATE AND TIME: Monday, September 9th, 2019 at 11:00 A.M.
PURCHASING CONTACT: Darlene A. Banks at (404) 612-7879
E-MAIL: darlene.banks@fultoncountyga.gov
LOCATION: FULTON COUNTY GOVERNMENT
DEPARTMENT OF PURCHASING & CONTRACT COMPLIANCE
130 PEACHTREE STREET, S.W., SUITE 1168
ATLANTA, GA 30303
TABLE OF CONTENTS
Invitation to Bid
Section 1 - Instructions to Bidders, General Terms and Conditions
1. Bid Preparation
2. Receipt and Opening of Bids
3. Certification of Independent Price Determination
4. Term of Contract
5. Examination of Contract Documents
6. Addenda and Interpretations
7. Non-Collusion
8. Certificate of Acceptance for Bid Requirements
9. Conflict of Interest
10. Basis of Award
11. Samples
12. New
13. Brand Name Specifications and Approved Equivalents
14. Insurance and Risk Management Provisions
15. Indemnification
16. Taxes
17. Delivery
18. Placement of Orders
19. Rights and Remedies of County for Default
20. Invoices and Payment Terms
21. Legal Requirements
22. Assignment
23. Rejection of Bid
24. Termination
25. Debarment
26. Right to Protest
27. Binding Authority
28. Submittals
29. Intergovernmental Cooperative Procurement Statement
Section 2 Bid Form
Section 3- FORMS
Form 1: Promise of Non-Discrimination
Form 2: Employment Report
Section 4 Scope of Work and Technical Specifications
Section 5 Exhibit 1 - Furniture Specifications
TOC -1
INVITATION TO BID - COMMODITY
#19ITBC081519K-DB; INFORMATION DESKS FOR GROUPS 2, 3,
AND HAPEVILLE LIBRARIES
Fulton County Government “County” is soliciting Bids for the procurement of Information
Desks for the Fulton County Library System. Bid responses must be submitted
electronically using the County’s on-line Vendor Self Service System.
The Bidder’s firm/company must be a registered Vendor in the County’s AMS System in
order to respond to this ITBC. Bid responses, with required attachments, must be
submitted electronically no later than 11:00 a.m., local time, on Monday, September 9th,
2019.
PURPOSE AND SCOPE
The purpose of this Invitation to Bid Commodity (“ITBC”) is to establish an indefinite
quantity, firm fixed price contract to be used as the primary source for the
commodities/goods listed in the attached specifications. Commodities will be ordered
from time to time in such quantity as may be needed to fill any requirements of the
County. As it is impossible to determine the precise quantities that may be needed
during the contract period, the Vendor is obligated to deliver in minimum/maximum
quantities contracted for in accordance with the specific conditions of this bid.
METHOD OF SOURCE SELECTION
This procurement is being conducted in accordance with all applicable provisions of the
Fulton County Code of Ordinances and the specific method of source selection for the
services required in this bid is Code Section 102-373, Competitive Sealed Bid.
BID DOCUMENTS
This document and supporting documents can be downloaded at the Fulton County
Website, http://www.fultoncountyga.gov under “Bid Opportunities”.
PURCHASING CONTACT
Information regarding the bid or bid requirements, either procedural or technical, may be
obtained by submitting questions in writing to:
Fulton County Government
Department of Purchasing & Contract Compliance
Attn: Darlene A. Banks, Chief Assistant Purchasing Agent
Fulton County Public Safety Building
130 Peachtree Street, S.W., Suite 1168
Atlanta, Georgia 30303
Email: darlene.banks@fultoncountyga.gov
Reference Bid: #19ITBC081519K-DB
Any response made by the County will be provided in writing to all Proposers by
addendum. No verbal responses shall be authoritative.
#19ITBC081519K-DB; Information Desks for Groups 2, 3, and Hapeville Libraries
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PRE-BID CONFERENCE (NON-APPLICABLE)
No Pre-Bid Conference will be held. Inquiries regarding the solicitation either technical
or otherwise must be submitted in writing prior to the Due Date to the Purchasing
Contact via Email. All responses to written request(s) will be distributed as an
Addendum to this ITBC and posted on the County’s website at www.fultoncountyga.gov
under “Bid Opportunities.
Fulton County does not discriminate on the basis of disability in the admission or access
to its programs or activities. Any requests for reasonable accommodations required by
individuals to fully participate in any open meeting, program or activity of Fulton County
Government should be directed to Mario Avery, Contract Compliance Administrator at
(404) 612-6307 or email: mario.avery@fultoncountyga.gov.
END OF SECTION
#19ITBC081519K-DB; Information Desks for Groups 2, 3, and Hapeville Libraries
Page 2 of 2
SECTION 1
INSTRUCTIONS TO BIDDERS, GENERAL TERMS AND CONDITIONS
The following provisions are hereby made a part of this Invitation to Bid - Commodities
(ITBC).
Any Contract or Purchase Order awarded as the result of this request shall be governed
by these General Terms and Conditions.
1. BID PREPARATION
a. Bidders shall SUBMIT ONE (1) ORIGINAL, SIGNED AND DATED, AND THREE
(3) COPIES on the forms provided in the Bid Document.
b. All bids must be made on the bid forms contained herein and shall be subject to
all requirements of the Agreement Documents. All bids must be regular in every
respect and no interlineations, excisions, or special conditions shall be made or
included in the bid by the Bidder.
c. Lump sum, unit price and extensions of unit prices must be entered in the
appropriate spaces provided on the Bid Form. Unit prices shall include an
appropriate allocation of overhead and other indirect costs so that the summation
of unit price extensions and lump sum items represents the total bid amount. All
blank spaces must be typed or hand written in blue ink on the “Original”. All
dollar amounts must be BOTH in writing and figures and represent prices for the
published scope of work without exceptions. Unit prices must be entered in the
appropriate spaces provided. The unit price for each unit shall include packing,
unless otherwise specified.
d. The County may, in its sole discretion, reject any bid determined as irregular, a
conditional bid or any bid on which there is an alteration of, or departure from the
Bid Schedule attached.
e. Failure to execute the Bid Form documents may result in Bidder being deemed
non-responsive and cause rejection of the bid.
f. The County reserves the right to award multiple contracts for the procurement of
annual contracts for goods and commodities.
2. RECIEPT AND OPENING OF BIDS
Sealed bids will be received by the Fulton County Department of Purchasing & Contract
Compliance at Fulton County Public Safety Building, 130 Peachtree Street, S.W., Suite
1168 Atlanta, Georgia 30303. All submitted bids shall be time and date stamped
according to the clock at the front desk of the Fulton County Department of Purchasing &
Contract Compliance. The original signed Bid with three (3) copies shall be submitted in
a sealed envelope, addressed to the Department of Purchasing and Contract
Compliance and labeled:. #19ITBC081519K-DB; Bid responses are due no later than
11:00 a.m., local time, on Monday, September 9th, 2019.
#19ITBC081519K-DB; Information Desks for Groups 2, 3, and Hapeville Libraries
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