Agency of Human Services
Department for Children and Families
Child Development Division
109 State Street
Montpelier VT 05609-3001
REQUEST FOR PROPOSAL
Incorporating Vermont’s Guiding Principles into
ISSUE DATE: July 22, 2020
BIDDER’S CONFERENCE: July 31, 2020 at 2 pm (802-828-7667, conf ID: 658 636 249#; Join Microsoft
QUESTIONS DUE BY: August 5, 2020
RFP RESPONSES DUE BY: August 19, 2020 at 5 pm
PUBLIC BID OPENING: August 20 at 11am (802-828-7667, conf ID: 971 845 290#; Join Microsoft Teams
PLEASE BE ADVISED THAT ALL NOTIFICATIONS, RELEASES, AND ADDENDUMS ASSOCIATED
WITH THIS RFP WILL BE POSTED AT:
THE STATE WILL MAKE NO ATTEMPT TO CONTACT INTERESTED PARTIES WITH UPDATED
INFORMATION. IT IS THE RESPONSIBILITY OF EACH BIDDER TO PERIODICALLY CHECK THE
ABOVE WEBPAGEFOR ANY AND ALL NOTIFICATIONS, RELEASES AND ADDENDUMS
ASSOCIATED WITH THIS RFP.
Director of Operations, Child Development Division
1.1. SCOPE AND BACKGROUND: Through this Request for Proposal (RFP) the Department for Children
and Families, Child Development Division (hereinafter the “State”) is seeking to establish contracts with
one or more companies that can provide incorporation of Vermont’s Guiding Principles into early
childhood professional development.
1.2. In December 2018, Vermont was awarded a competitive Preschool Development Grant Birth Through
Five (“PDG B-5”). The goal of this grant is to fund states to conduct a comprehensive statewide birth
through five needs assessment followed by in-depth strategic planning, while enhancing parental choice
and expanding the current mixed-delivery system consisting of a wide range of provider types and
1.3. Through this Request for Proposal (RFP) the Agency of Human Services/ Child Development Division
(hereinafter the “State”) seeks to establish a contract with an entity to provide early childhood
professional development opportunities that focus on how to use the VT Guiding Principles: Supporting
Each and Every Young Child and Family’s Full and Equitable Participation to promote and embed
equity, inclusion, and diversity within Vermont’s early care and learning system, and provide resources to
support the use of the Principles;
1.4. Vermont Guiding Principles: Supporting Each and Every Young Child and Family’s Full and Equitable
Participation (hereafter “Vermont Guiding Principles) are as follows:
“Each and every young child (birth through Grade 3) and family in Vermont has diverse strengths rooted in
their unique culture, heritage, language, beliefs, and circumstances. They have gifts and abilities that
should be celebrated and nurtured. Full participation means promoting a sense of belonging, supporting
positive social relationships, and enabling families and early childhood professionals to gain the
competence and confidence to positively impact the lives of each and every child and their family.
The Guiding Principles describe what individuals, organizations, and communities understand and do to
realize the promise of each and every young Vermont child. They highlight explicit, intentional, and
strengths-based practices that are respectful of and responsive to child, family, and community values,
priorities, and beliefs. They are consistent with relevant state and national laws and policies. These
principles articulate Vermont’s commitment to fully include each and every child and their family in a
continuum of meaningful experiences to ensure their health, mental health, safety, happiness, and success
now and into the future.
We believe that each and every child . . .
Learns within the context of secure and authentic relationships, play, and interactions within their
Deserves equitable access to experiences that acknowledge and build on their uniqueness.
Deserves opportunities to deeply learn and develop to their full potential through joyful interactions in
safe, accepting environments.
For each and every family, we will…
Respect and support them as experts, partners, and decision makers in the learning and development of
Pledge to be open, genuine, reflective, and respectful listeners and communication partners.
Build caring communities that are accepting of differences and foster a sense of belonging.
For each and every child and their family, we will…
Promote understanding of the importance of inclusive and effective early childhood experiences.
Build equitable access to opportunities, supports, and services.
Acknowledge and address biases in ourselves and others and the importance of differences such as
race, class, gender, family structure, ability, and sexual orientation.
Advance policies, procedures, programs, and practices that honor and are supportive of each family’s
culture, strengths, structure, expertise, and preferences.
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Provide options, flexibility, and continuity within each community by working collaboratively within and
across agencies, programs, and funding sources.
Expand the number of early childhood professionals who are well prepared, reflect the diversity of the
community, and are appropriately compensated.
Draw upon evidence and research for practices that are responsive and appropriate to the child’s
culture, language(s), abilities, developmental level, identities, and needs.”
1.5 Northern Lights at Community College of Vermont (CCV) is a program of the Community College of Vermont
that is funded by the Vermont Agency of Human Services, Department for Children and Families, Child
Development Division (AHS DCF-CDD).
Northern Lights at CCV is the hub of the professional development system for early childhood and
afterschool professionals in Vermont. This system offers professional development training and
career advising to early care and learning professionals in Vermont. Northern Lights at CCV also
offers support to child care professionals seeking to meet competencies and achieve credentials
and career ladder level certificates, join the Vermont Instructor Registry and become a M.A.T.C.H.
1.6. CONTRACT PERIOD: Contracts arising from this RFP will be for a period of four months with an option
to renew for up to one additional twelve-month period. The State anticipates the start date will be
September 7, 2020.
1.7. SINGLE POINT OF CONTACT: All communications concerning this RFP are to be addressed in writing
to the State Contact listed on the front page of this RFP. Actual or attempted contact with any other
individual from the State concerning this RFP is strictly prohibited and may result in disqualification.
1.8. BIDDERS’ CONFERENCE: A non-mandatory bidders’ conference will be held remotely at the date and
time indicated on the front page of this RFP.
1.8.1.If there is a remote bidders’ conference, and call-in information is not provided on the front page of
the RFP, all potential bidders may send an e-mail to the State Contact with Bidder’s firm and contact
info and shall then be provided call-in details.
1.9. QUESTION AND ANSWER PERIOD: Any vendor requiring clarification of any section of this RFP or
wishing to comment on any requirement of the RFP must submit specific questions in writing no later than
the deadline for question indicated on the first page of this RFP. Questions may be e-mailed to the point
of contact on the front page of this RFP. Questions or comments not raised in writing on or before the last
day of the question period are thereafter waived. At the close of the question period a copy of all
questions or comments and the State's responses will be posted on the State’s web site
http://www.bgs.state.vt.us/pca/bids/bids.php . Every effort will be made to post this information as soon as
possible after the question period ends, contingent on the number and complexity of the questions.
1.10. CHANGES TO THIS RFP: Any modifications to this RFP will be made in writing by the State through the
issuance of an Addendum to this RFP and posted online at http://www.bgs.state.vt.us/pca/bids/bids.php .
Verbal instructions or written instructions from any other source are not to be considered.
2. DETAILED REQUIREMENTS/DESIRED OUTCOMES: To enter a contract for professional development
offerings, four master classes for professional development faculty and instructors, a process to embed the
Vermont Guiding Principles into early childhood education and professional development course design, four
monthly newsletters, and web resources related to the Vermont Guiding Principles.
3. GENERAL REQUIREMENTS:
3.1. PRICING: Bidders must price the terms of this solicitation at their best pricing. Any and all costs that
Bidder wishes the State to consider must be submitted for consideration. If applicable, all equipment
pricing is to include F.O.B. delivery to the ordering facility. No request for extra delivery cost will be
honored. All equipment shall be delivered assembled, serviced, and ready for immediate use, unless
otherwise requested by the State.
3.1.1.Prices and/or rates shall remain firm for the initial term of the contract. The pricing policy submitted by
Bidder must (i) be clearly structured, accountable, and auditable and (ii) cover the full spectrum of
materials and/or services required.
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3.1.2.Cooperative Agreements. Bidders that have been awarded similar contracts through a competitive
bidding process with another state and/or cooperative are welcome to submit the pricing in response
to this solicitation.
3.1.3.Retainage. In the discretion of the State, a contract resulting from this RFP may provide that the
State withhold a percentage of the total amount payable for some or all deliverables, such retainage
to be payable upon satisfactory completion and State acceptance in accordance with the terms and
conditions of the contract.
3.2. STATEMENT OF RIGHTS: The State shall have the authority to evaluate Responses and select the
Bidder(s) as may be determined to be in the best interest of the State and consistent with the goals and
performance requirements outlined in this RFP. The State of Vermont reserves the right to obtain
clarification or additional information necessary to properly evaluate a proposal. Failure of vendor to
respond to a request for additional information or clarification could result in rejection of that vendor's
proposal. To secure a project that is deemed to be in the best interest of the State, the State reserves the
right to accept or reject any and all bids, in whole or in part, with or without cause, and to waive
technicalities in submissions. The State also reserves the right to make purchases outside of the awarded
contracts where it is deemed in the best interest of the State.
3.2.1.Best and Final Offer (BAFO). At any time after submission of Responses and prior to the final
selection of Bidder(s) for Contract negotiation or execution, the State may invite Bidder(s) to provide a
BAFO. The state reserves the right to request BAFOs from only those Bidders that meet the minimum
qualification requirements and/or have not been eliminated from consideration during the evaluation
3.2.2.Presentation. An in-person or webinar presentation by the Bidder may be required by the State if it
will help the State’s evaluation process. The State will factor information presented during
presentations into the evaluation. Bidders will be responsible for all costs associated with providing
3.3. WORKER CLASSIFICATION COMPLIANCE REQUIREMENTS: In accordance with Section 32 of The
Vermont Recovery and Reinvestment Act of 2009 (Act No. 54), Bidders must comply with the following
provisions and requirements.
3.3.1.Self Reporting: For bid amounts exceeding $250,000.00, Bidder shall complete the appropriate
section in the attached Certificate of Compliance for purposes of self-reporting information relating to
past violations, convictions, suspensions, and any other information related to past performance
relative to coding and classification of workers. The State is requiring information on any violations
that occurred in the previous 12 months.
3.3.2.Subcontractor Reporting: For bid amounts exceeding $250,000.00, Bidders are hereby notified that
upon award of contract, and prior to contract execution, the State shall be provided with a list of all
proposed subcontractors and subcontractors’ subcontractors, together with the identity of those
subcontractors’ workers compensation insurance providers, and additional required or requested
information, as applicable, in accordance with Section 32 of The Vermont Recovery and
Reinvestment Act of 2009 (Act No. 54). This requirement does not apply to subcontractors providing
supplies only and no labor to the overall contract or project. This list MUST be updated and provided
to the State as additional subcontractors are hired. A sample form is available online at
http://bgs.vermont.gov/purchasing-contracting/forms. The subcontractor reporting form is not
required to be submitted with the bid response.
3.4. EXECUTIVE ORDER 05-16: CLIMATE CHANGE CONSIDERATIONS IN STATE PROCUREMENTS:
For bid amounts exceeding $25,000.00 Bidders are requested to complete the Climate Change
Considerations in State Procurements Certification, which is included in the Certificate of Compliance for
After consideration of all relevant factors, a bidder that demonstrates business practices that promote
clean energy and address climate change as identified in the Certification, shall be given favorable
consideration in the competitive bidding process. Such favorable consideration shall be consistent with
and not supersede any preference given to resident bidders of the State and/or products raised or
manufactured in the State, as explained in the Method of Award section. But, such favorable
consideration shall not be employed if prohibited by law or other relevant authority or agreement.
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3.5. METHOD OF AWARD: Awards will be made in the best interest of the State. The State may award one
or more contracts and reserves the right to make additional awards to other compliant bidders at any time
if such award is deemed to be in the best interest of the State. All other considerations being equal,
preference will be given first to resident bidders of the state and/or to products raised or manufactured in
the state, and then to bidders who have practices that promote clean energy and address climate change,
as identified in the applicable Certificate of Compliance.
3.5.1.Evaluation Criteria: Consideration shall be given to the Bidder’s project approach and methodology,
qualifications and experience, ability to provide the services within the defined timeline, cost, and/or
success in completing similar projects, as applicable, and to the extent specified below.
CRITERIA FOR SCORING
1. INFORMATION FROM THE BIDDER
A. Quality of Bidder’s Experience
i. Bidder demonstrates experience with adult education and principles of
learning including curriculum development.
ii. Bidder has knowledge and experience working on projects related to
diversity, equity and inclusion.
iii. Bidder has experience working on early childhood systems projects related
to diversity, equity and inclusion.
iv. Bidder demonstrates knowledge of and expertise in early childhood
v. Bidder demonstrates the knowledge and ability to gather, synthesize and
vi. Bidder has experience working with government agencies and partners.
vii. Bidder demonstrates existence of a structure that will support engagement
of multiple stakeholders in the development of this project and existence
of strong partnerships with early childhood stakeholders and early care
and education programs.
B. Bidder’s Capacity to Perform
i. Bidder demonstrates their commitment and ability to provide an
accessible, timely and appropriate product.
ii. Bidder demonstrates proficiency and organizational quality including
references and credentials.
iii. The bidder has experience managing proposals of comparable state-wide
scale, scope, and complexity.
2. TECHNICAL PROPOSAL/PROGRAM SPECIFICATIONS
A. Responsiveness to Specifications
i. Bidder thoroughly describes how they will respond to the scope of work
contained in Section 3 of the Bid.
o Demonstrates knowledge of, or their capacity to gain knowledge
of, the concepts and application of Vermont Guiding Principles
o Demonstrates knowledge of, and experience with, organizational
development at the professional classroom level
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