NOTICE TO BIDDERS
OF ADVERTISEMENT FOR SEALED BIDS FOR PROPOSED PUBLIC
TO BE KNOWN AS IMON ICE ARENA FACILITY INFRASTRUCTURE
IMPROVEMENTS, LOCATED AT 1100 ROCKFORD ROAD SW
Contract No. PUR0420-191, 555085
Description of Work
The Work generally consists the installation of new mechanical systems for the ImOn Ice Arena. The
estimate of cost for this project is $1,675,500.
Type of Bid
Bids shall be submitted as a lump sum for the project.
Contract Time Information
June 1, 2020
Final Completion: September 30, 2020
Bid Opening Time, Date and Location
Sealed bids will be received at the Purchasing Services Division, City Hall - 1st Floor, 101 First Street SE,
Cedar Rapids, Iowa before 11:00 a.m. on Wednesday, May 13, 2020. Bids that are not received before
this time will not be opened. The time a bid is submitted shall be determined by the atomic clock located
in the Purchasing Services office. The bids will be opened and read aloud at 11:00 a.m. on Wednesday,
May 13, 2020, at City Hall, 101 First Street SE, in the City of Cedar Rapids, Iowa.
The work for this project shall be performed according to Iowa Statewide Urban Design and
Specifications (SUDAS), 2020 edition. SUDAS documents may be found online at https://iowasudas.org.
The General Conditions are available on the City of Cedar Rapids’ website (www.cedar-rapids.org).
Items included in the Project are exempt from State of Iowa and Local Option Sales and Use Taxes.
Contractor is responsible for obtaining the exemption or for applying for reimbursement for such taxes
paid. Sales and Use taxes shall not be included in the Bid.
A pre-Bid conference will be held at 10:00 a.m. CDT on Wednesday, May 6, 2020. Due to COVID-19
restrictions the meeting will be held via Zoom or conference call. Contact Rebecca Johnson at
firstname.lastname@example.org for login information. Representatives of OWNER and ENGINEER will be
present to discuss the Project. Bidders are encouraged to attend and participate in the conference.
OWNER will transmit to all prospective Bidders of record such Addenda as ENGINEER considers
necessary in response to questions arising at the conference. Oral statements may not be relied upon
and will not be binding or legally effective.
Examination and Procurement of Documents
Copies of the Bidding Documents may be obtained only through Rapids Reproductions via their website
at http://rapidsrepro.com/planroom/ (select “City of Cedar Rapids Plan Room”); by phone at 319-364-
2473; or in person at 6015 Huntington Ct NE, Cedar Rapids IA 52402, in accordance with the
Instructions to Bidders. No deposit will be required for the documents.
Bid Documents may be examined at the following locations:
December 12, 2013
City of Cedar Rapids
1st Floor, City Hall
101 First Street SE
Cedar Rapids, IA 52401
Ph. 319 286-5023
Document Processing Center
30 Technology Pkwy S, Ste 100
Norcross, GA 30092-2912
Ph. 800 424-3996
North Iowa Builders Exchange
9 North Federal Ave.
Mason City, IA 50401
Dodge Plan Room
3315 Central Ave
Hot Springs, AR 71913
Ph. 913 669-6837
Master Builders of Iowa
221 Park Street
Des Moines, IA 50309
Ph. 515 288-8904
Bid Security and Other Bonds
Bid security, as defined in Section 26.8 of the Iowa Code, in the amount of FIVE percent of the Bid must
accompany each Bid. The successful bidder shall be required to provide performance and payment
bonds, each in the amount of 100 percent of the Contract Price.
Drug Free Workplace
The City of Cedar Rapids seeks to enhance worker safety by creating workplaces that are free of drugs
and substance abuse. All contractors and subcontractors shall be responsible for pre-employment drug
screening of prospective employees. All contractors and subcontractors shall have in place a drug and
alcohol testing policy that conforms to the requirements of Iowa Code and will be required to submit with
their Bid an affidavit attesting to this practice.
Applicable Laws and Regulations
By virtue of statutory authority, preference will be given to Iowa produced products and Iowa domestic
labor to the extent lawfully required under State Statutes, providing that award of contract will be made to
the bidder submitting the lowest responsible bid.
In all contracts to be awarded for a public improvement, which shall include building or construction Work
to be paid for in whole or in part by the use of funds of the municipality, resident bidders shall be allowed
a preference against nonresident bidders from a state or foreign country which gives or requires a
preference to bidders from that state or foreign country. The preference is equal to the preference given
or required by the state or foreign country with which the nonresident bidder is a resident. “Resident
bidder” means a person authorized to transact business in Iowa and having a place of business for
transacting business within Iowa at which it is and had conducted business for at least six months prior to
the first advertisement for the public improvement and in the case of a corporation, at least fifty percent of
the common stock is owned by residents of this state. If another state or foreign country has a more
stringent definition of a resident bidder, the more stringent definition is applicable as to bidders from that
state or foreign country.
OWNER’s Right to Reject Bids
The City Council of the City of Cedar Rapids reserves the right to reject any and all bids, to waive
informalities and technicalities, and to enter such contracts as it deems in the best interest of the City.
The City reserves the right to defer acceptance of any proposal for 45 calendar days after the bids have
been received and opened.
By order of the City Council, City of Cedar Rapids.
Dated this 28th day of April, 2020.
Amy Stevenson, City Clerk
Posted to City of Cedar Rapids web site and statewide services the 29th day of April, 2020
December 12, 2013