2023-06 Illuminated Electronic Sign Boards

Agency:	Town of Ledyard
State:	Connecticut
Type of Government:	State & Local
NAICS Category:	339950 - Sign Manufacturing
Posted Date:	Feb 21, 2023
Due Date:	Mar 8, 2023
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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TOWN OF LEDYARD

REQUEST FOR PROPOSALS

ILLUMINATED ELECTRONIC SIGN BOARDS

741 COLONEL LEDYARD HWY.

LEDYARD, CT 06339

FEBRUARY 16, 2023

RFP # 2023‐06

The Town of Ledyard is currently seeking proposals and pricing for Illuminated Electronic Sign Boards. The

sign boards shall be installed at the Gales Ferry Vol Fire Co., located at 1772 Route 12, Gales Ferry CT and

at Ledyard Town Green, 728 Colonel Ledyard Hwy, Ledyard. The project bid shall include all materials,

labor, installation and powering up of said sign boards.

Inquiries: Questions concerning this RFP shall be directed to:

Mayor’s Office – Town of Ledyard

741 Colonel Ledyard Highway

Tel. (860) 464‐3222

Email: Mayor@Ledyardct.org

Project Schedule:

Bid Posting date: February 16, 2023

Bid Closing date: March 8, 2023, 2:00PM

Bid Award date: March 16, 2023

Project Start date: May 1, 2023

Project Completion date: May 22, 2023

Submission Requirements:

Two hard copies shall be received no later than March 8, 2023 at 2:00pm at which time the bids will be

opened and read aloud in the Mayor’s Office. Delivery of the proposals is the sole responsibility of the

proposer. Any bids received after March 8, 2023 at 2:00pm will be returned, unopened, to the bidder.

Please mail or deliver proposals in a sealed envelope, clearly marked on the outside “RFP# 2023‐06

Illuminated Signs“ along with the company’s full return address to:

Town of Ledyard

Kristen Chapman – Mayoral Assistant

741 Colonel Ledyard Highway

Ledyard, CT 06339

Proposals will be evaluated based upon, among other factors:

 Materials quality

 Initial cost

 Expected service cycle

 Expected completion date, fully installed and fully operational

 Comprehensiveness of the proposal

The Town is not responsible for any costs incurred by the proposers in preparation of the proposals. The

Town is not responsible for any work performed prior to approval of the executed contract. The Town

may choose the most advantageous contractor and negotiate changes to the proposal with the submitting

party.

Bid Specifications:

The Town is seeking to have a vendor supply and install two (2) illuminated double‐sided sign boards; one

board at the Gales Ferry Fire Co and one at the Ledyard Town Green. The Town will provide the electrical

rough‐in for the boards including a junction box at a location convenient to be discussed and agreed upon

with the installer.

The sign boards shall be illuminated with LEDs and shall be configured to be double sided. The LED sign

panels shall be 3.5’ High x 5’ Long and contain approximately 24 square feet of display on each side of the

sign. The sign panels shall be outdoor quality and the vendor shall supply a weatherproof frame with

decorative skirting mutual agreed upon with the Town; the design of the skirting shall be in keeping with

the aesthetic needs of both Ledyard Center and the Gales Ferry Fire Co.

The signs shall have full color and offer a minimum of 10mm pixel pitch. The signs shall be remotely

controlled with an internet‐based software interface; having the capability of displaying text, photos, and

video. The vendor shall provide a minimum of a 5‐year warranty on the signs and shall offer technical

support and service following installation.

Proposers shall include with their bids a document detailing the site preparation requirements and needs;

this includes the electrical requirements, any base that needs to be installed prior to sign installation (to

be done by the successful bidder), and any other technical requirements necessary for pre‐installation

preparation of the site.

Permitting:

The awarded contractor is responsible for obtaining required permits from the Town building official. The

Town will waive the town portion of permit fees for this project; however, all State portions of the

permit(s) shall be collected for pass thru to the State of Connecticut.

General:

The Town of Ledyard reserves the right to accept or reject any and all bids, if it deems it to be in its best

interest to do so.

It is the Town’s intent to award this contract to the lowest responsible and qualified bidder, with the most

appropriate design and best value to the Town of Ledyard. The Town reserves the right to waive any

informalities, irregularities or omission in any bids received to afford any bidder an opportunity to remedy

any informality or irregularity if, in the opinion of the Town it is in the best interest of the Town to do so.

RFP/BID Request	Date Posted	Date Due
2023-06 Illuminated Electronic Sign Boards	2/16/2023	3/8/2023 at 2:00 PM

2023-06 Illuminated Electronic Sign Boards

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