55 Ton Trailer
TABLE OF CONTENTS
II. Questions Regarding This Invitation For Bid
IV. Specifications/Contract Requirements
V. Pre-Bid Conference
VI. Method for Payment
VIII. Bidders Instructions When Submitting Paper Bids
IX. General Terms and Conditions
X. Special Terms and Conditions
Small Business Subcontracting Plan
SWAM Compliance Report
VA State Corporation Commission Form
Normal and Emergency Contacts
Note: This public body does not discriminate against faith-based organizations in accordance with the Code of Virginia, § 2.2-
4343.1 or against a bidder because of race, religion, color, sex, national origin, age, disability, sexual orientation, gender identity,
political affiliation, or veteran status or any other basis prohibited by state law relating to discrimination in employment. Faith-based
organizations may request that the issuing agency not include subparagraph 1.e in General Terms and Condition C. Such a request shall be
in writing and explain why an exception should be made in that invitation to bid.
55 Ton Trailer
The Virginia Department of Transportation (herein referred to as “VDOT”) is soliciting sealed bids from qualified firms to
provide a Trail-Eze TE110DG or equivalent 55-ton capacity trailer for delivery to Colonial Heights, VA.
Quantities shown reflect the estimated initial equipment orders for fiscal year 2019/2020. Refer to the ESTIMATED
QUANTITIES clause in Section X, Special Terms and Conditions (Term 9, page 16) of this solicitation.
PERIOD OF CONTRACT: For one (1) year from date of the award.
II. QUESTIONS REGARDING THIS INVITATION FOR BID:
Any questions regarding this Quote shall be addressed to Mrs. Kimberly Palmer at Kimberly.Palmer@VDOT.Virginia.gov.
The issuing office shall determine whether any addendum should be issued as a result of any questions or other matters.
For the purpose of clarification, each firm receiving this Invitation for Bid is referred to as a “Bidder” and the Bidder
awarded the contract to supply the goods and services is referred to as the “Contractor”. Virginia Department of
Transportation is referred to as “Department” or as “VDOT”, and “Representative” refers to the VDOT Contract
Administrator who will be administering the contract. This Invitation for Bids states the instructions for submitting bids, the
procedure and criteria by which a contract may be awarded, and the contractual terms which will exclusively govern the
contract between VDOT and the Contractor.
The equipment offered in response to this Invitation for Bids shall be new, unused, current production model. No prototype,
demonstrator, or rebuilt product will be accepted.
IV. SPECIFICATIONS / CONTRACT REQUIREMENTS:
The following contains supplemental “background” information that is considered vital to Bidders in developing their
bid response and to the Contractor in providing a completed product which meets or exceeds specification
A. Special Instructions
The machine furnished shall be a 55-ton capacity trailer. The trailer shall be a heavy-duty platform type designed
for ground loading and hauling heavy equipment. The trailer shall have a concentrated load at 12 ft. of 110,000 lbs.
The trailer shall be a Trail-Eze TE110DGL or equivalent.
2. Current Model
Equipment supplied as result of this solicitation must be a standard proven model of manufacturer’s latest current
production and include all standard equipment as advertised with additional optional equipment as specified herein.
All components, unless otherwise required by the product specification, shall be the standard or optional equipment
specifically advertised and installed by the manufacturer. The model furnished must have been in production and in
use by customers for at least the previous five (5) years or be the latest version of a previous model.
3. Manufacturing Experience
Manufacturers of any equipment supplied as result of this solicitation must have been in the business of producing
operational equipment units comparable to the specifications herein for at least the previous five (5) years. If proof of
manufacturing experience is requested, documentation of proof shall be provided to VDOT within 48 hours upon
The bidder shall provide documentation to VDOT that validates a significant number of the make and model bided
has been sold in the United States within the previous five (5) years. If not provided with the bid, the bidder must
provide it within 48 hours upon request from the Contract Officer.
55 Ton Trailer
A list of owners and/or user references along with telephone numbers may be requested by VDOT. If not provided
with the bid, the bidder must provide it within 48 hours upon request from the Contract Officer. (See attached
Bidders are required to provide descriptive product information (manufacturer’s specifications/cut sheets) on all
items offered by Bidder to include any up-fit items. The literature shall clearly and specifically identify the product
being offered and include complete and detailed product information which demonstrates that offered product meets
the bid specifications. If literature is not provided with the bid, the bidder must provide it within 48 hours upon
request from the Contract Officer.
All 55-ton capacity trailers provided as a result of this solicitation, must be the same brand.
3. Advertisement and Markings
No stickers, decals, or plates displaying dealer or distributor name or logo shall be affixed to equipment. The
manufacturer’s plate with model and serial number shall be affixed to each equipment unit.
4. General Workmanship
Construction and assembly, unless otherwise agreed to by VDOT, shall be new, in first class condition, in
accordance with industry standards and in accordance with specifications described herein. The following may be
cause for corrective action by the Contractor at no additional cost of VDOT.
a. Inappropriate or incorrect use and/or location of hardware or fasteners
b. Incomplete or improper welding, riveting or bolting
c. Rough, sharp or unfinished edges, burrs, seams, corners or joints
d. Hand cutting by torch
e. Welds that exhibit irregular bead patterns, excessive spatter and/or incomplete slag removal
f. Misalignment and uneven gaps or spacing in assembly
5. Hydraulic Workmanship
Any hydraulic components added to the equipment by the original equipment manufacturer, selling dealer, or
aftermarket supplier shall use the best practices of the industry.
a. All hydraulic lines shall be correctly sized and rated for system requirements.
b. Any threaded components requiring sealant shall be treated with thread sealant.
c. Teflon tape on fittings and other threaded connections is not acceptable.
d. All hydraulic components shall be securely attached as recommended by the manufacturer.
e. Tubing and hoses shall be protected by grommets wherever they run through metal panels.
f. Hoses shall not be installed at less than the manufacturer’s listed minimum bend radius.
g. Hoses shall be provided with a protective sheathing wherever abrasion may occur due to movement of
components. Sheathing may be a heavy duty nylon product or flexible steel product.
h. Tubing and hoses shall be installed according to industry accepted practices.
i. All hydraulic hoses and fittings shall be routed to avoid contact with any blunt or sharp metal edges, where
j. Fittings shall be of the type recommended for hydraulic systems.
55 Ton Trailer
6. Electrical Workmanship
Any electrical components added to the equipment by the original equipment manufacturer, selling dealer, body
company, or aftermarket supplier shall be installed in accordance with industry standards and best practices. The
following standards are required.
a. Scotchlok™ or similar quick connectors are not acceptable.
b. External wiring shall be exterior grade and permanently secured per standard industry practices.
c. External electrical connections shall be in water tight enclosures
d. External electrical components (circuit breakers, relays, switches, etc.) shall be of water tight design
e. All wire ends (both external and internal) shall be fitted with the proper size spade, lug or ring terminals
f. Terminal to wire connections shall be properly soldered and protected with proper heat shrink tubing, crimped
connections are not acceptable.
g. All spade terminals or pin type wire connections shall be coated with a corrosion preventive compound,
designed for use with electrical components. Reference: Truck-Lite NYK-77
h. All panel penetrations shall be protected with correctly sized grommets and
create a weather resistant seal.
i. A properly designed circuit with a fuse or circuit breaker for protection shall be provided.
j. Shall have internal terminal block for wiring junctions.
k. Shall use compression fittings on jacketed cable, or accept plastic conduit (not vinyl tubing), to make a weather
l. Cable from cab to external equipment shall be 1 piece for improved reliability. Splices and bulkhead connectors
are not allowed. (IF configured with a separate cab)
m. Position cab controllers for easy use by vehicle operator. VDOT shall approve location prior to installation. (IF
configured with cab controllers)
n. Electrical tape is not acceptable to secure or protect electrical connections.
o. Internal wiring and electrical connections shall be in protective enclosures.
p. Electrical cables and wires shall be provided with a protective sheathing wherever abrasion may occur due to
movement of components. Sheathing may be a heavy duty plastic product or flexible steel product.
q. Electrical connections and wiring shall be in weatherproof enclosures as described or inside surface mount
plastic junction boxes with covers.
r. Junction boxes shall be Betts Part #470041 or equivalent and shall have internal terminal block for wiring
s. Shall use compression fittings on jacketed cable or plastic conduit (not vinyl tubing) to make a weatherproof
seal. If cable, shall be Polyvinyl Chloride (PVC) jacketed, cold bend tested to -40°F. If conduit, shall make a
weatherproof seal with box.
t. External/non-enclosed electrical plug/socket connections shall be completely sealed and weather resistant to
withstand corrosion from winter salt spray.
7. Operation and Maintenance Instruction
The equipment manufacturer or dealer representative shall inspect the equipment after delivery and provide pre-
operational inspection, and operation and maintenance instructions to VDOT Equipment Operators and Technicians.
One training session to include a maximum of 4 hours of instructions shall be provided for the receiving district
within 5 business days of the request, or later if mutually agreed by VDOT and the dealer. Inspections and training
must be scheduled with Roger Williams of the Richmond district, 804-524-6162. This training must be performed
before the unit(s) will be accepted for payment, unless waived by VDOT.
Factory painted black.
All Equipment furnished shall conform to all current state and federal regulations as applicable.
55 Ton Trailer
10. Critical Spare Parts Listing & Inventory Requirements
Due to the nature of emergency response required to meet VDOT’s mission, VDOT may require the Contractor to
provide a list of recommended critical parts at the time of delivery.
The listed parts will be evaluated by VDOT’s District Fleet Management for a final determination on parts
availability thru the Contractor. It’s VDOT’s expectations that the selected critical parts be available from the
Contractor with an 8-hour lead time to our Parts Contractor Mancon.
11. Delivery and Acceptance
Unless otherwise instructed or agreed to by VDOT, delivery shall occur 240 days from the date of the purchase
order. Each unit shall be fully assembled and ready to operate before being accepted by the Department. VDOT
will inspect each item with the delivery person and note any obvious damage or defect that was sustained prior
Contractor shall provide a delivery schedule for multi-unit orders within 30 days of VDOT issuing PO.
Delivery schedules for single and multiple orders shall be updated by the Contractor and shall be in a
spreadsheet format provided to the VDOT Contract Administrator. Electronic updates preferred.
Equipment delivered on a trailer shall have the capability of being unloaded directly from the trailer without the
aid of a loading ramp. VDOT personnel will not be obligated to unload any equipment delivered on a trailer
requiring a loading ramp.
Delivery shall be to the following address:
Richmond District Shop
2400 Pine Forest Drive
Colonial Heights, VA, 23834
b. Delivery Hours
Delivery will be accepted between the hours of 7:30AM and 2:30PM, Monday through Friday, except
Commonwealth of Virginia holidays. Any delivery date or time other than the specified time frame shall be
coordinated and approved in advance by the VDOT District authorized Contact Person or his designee. A
Twenty four (24) hour advance notice is required for all deliveries.
Within fourteen (14) calendar days after arrival at designated location VDOT staff will perform a receiving
inspection and will advise Central Office Equipment Section of the equipment’s status (accepted or not
accepted). The Contractor shall be responsible for correcting any latent defect(s), specification deficiencies or
manufacturing related defects found during the receiving inspection at no additional cost to VDOT within 30
days of VDOT’s non-acceptance.
C. Product Specifications
1. At least 110,000 lb. capacity concentrated in 12’
i. Overall length – 53’
ii. Main deck length – 26’
iii. Width – 8’-6”