IFB 23-14 Replacement of Trash Chutes at Bellerive Senior Living

Agency:	Houston City Housing Authority
State:	Texas
Type of Government:	State & Local
NAICS Category:	236220 - Commercial and Institutional Building Construction 238990 - All Other Specialty Trade Contractors
Posted Date:	Feb 28, 2023
Due Date:	Apr 6, 2023
Solicitation No:	IFB 23-14
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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2640 Fountain View Drive, Houston, Texas 77057 | 713.260.0600 | David A. Northern, Sr., President & CEO

Houston Housing Authority Board of Commissioners: LaRence Snowden, Chair | Kristy M. Kirkendoll, Vice Chair

Dr. Max Miller, Jr. | Stephanie Ballard | Andrea Hillard Cooksey | Kris Thomas | Guillermo “Will” Hernandez

INVITATION FOR BID

(“IFB”) 23-14

The Houston Housing Authority (“HHA”), is soliciting sealed bids for a contractor to perform all the necessary

construction-related work needed to provide a turn-key bid for the replacement of trash chutes at Bellerive Senior

Living in accordance with the requirements and terms and conditions specified herein.

Interested parties who wish to respond to this solicitation must submit the required documents in a sealed envelope to

the below individual by 2 P.M. Central Standard Time (“CST”) April 07, 2023 to:

Houston Housing Authority

Attn: Austin Y. Crotts, MA

Subject: IFB 23-14 Replacement of Trash Chutes at Bellerive Senior Living

DO NOT OPEN

2640 Fountain View Drive, Houston, Texas 77057

The face of the sealed envelope/package must contain the above information.

All Interested Parties Are Highly Encouraged (But Not Required), To Participate in a Pre-Bid

Conference Via In-Person or Zoom as Specified in Section 4.0 Procurement Schedule.

Interested parties are also highly encouraged to check HHA’s website prior to the submission of their sealed

response to ensure they are aware of any Amendment(s) that may affect this solicitation. They should also send

an e-mail acknowledgment to Purchasing@housingforhouston.com, that they have downloaded this solicitation

from HHA’s website. Doing so will allow “HHA” to notify interested parties of any Amendments that may affect

this solicitation.

Late submissions will be handled in accordance with Section 5 of Attachment H Instruction to Bidders for

Contracts Public and Indian Housing Programs (HUD Form 5369).

Interested parties who have questions about this solicitation, or who need additional information should send an e-mail

(preferably) to Purchasing@housingforhouston.com with “IFB 23-14” in the subject line by the date specified in

Section 4.1. As an alternative, interested parties have the option of sending a fax to 713-280-0810. Any changes to the

requirements specified herein will be done via an Amendment.

_______________________2_-_2_8_-_2_0_2_3_____

Austin Y. Crotts, MA

Procurement Manager,

Houston Housing Authority

A Fair Housing and Equal Employment Opportunity Agency. For assistance: Individuals with disabilities may contact the 504/ADA Administrator

at 713-280-0353, TTY 713-280-0574 or 504ADA@housingforhouston.com

IFB 23-14

Page 1 of 24

SUBJECT

TABLE OF CONTENTS

SECTION

PAGE

I. ORGANIZATION OVERVIEW

PROFILE OF HHA

1.0

II. SPECIAL TERMS AND CONDITIONS

INTENT

PERIOD OF PERFORMANCE

PROCUREMENT SCHEDULE

REGISTRATION

SCOPE OF WORK

SELECTION CRITERIA

SUBMITTALS

2.0

3.0

4.0

5.0

6.0

7.0

8.0

AMENDMENTS

AVAILABILITY OF RECORDS

BASIS FOR AWARD

CANCELLING THE SOLICITATION

ETHICAL BEHAVIOR

FEDERAL REGULATIONS WITH

REGARD TO NONDISCRIMINATION

AND EQUAL OPPORTUNITY

INFORMALITIES

INSURANCE

MINORITY WOMEN BUSINESS

ENTERPRISE (M/WBE)

PARTICIPATION

MISTAKES IN BIDS

PAYMENT

PERMITS

PROJECT MANAGER

QUESTIONS

REMOVAL OF EMPLOYEES

RESERVATION OF RIGHTS

RULES, REGULATIONS AND

LICENSING REQUIREMENTS

STANDARDS OF CONDUCT

SUBCONTRACTING

TAXES

TRAVEL AND REIMBURSEMENTS

VALIDITY OF RESPONSES

SUPPLEMENTS

III. GENERAL TERMS AND CONDITIONS

9.0

10.0

11.0

12.0

13.0

14.0

15.0

16.0

17.0

18.0

19.0

20.0

21.0

22.0

23.0

24.0

25.0

26.0

27.0

28.0

29.0

30.0

31.0

IFB 23-14

Page 2 of 24

I. ORGANIZATION OVERVIEW

1.0 PROFILE OF THE HOUSTON HOUSING AUTHORITY

1.1 “HHA” is currently governed by the Housing Authorities Law, codified in the Texas Local

Government Code. It is a unit of government and its functions are essential governmental

functions. It operates and manages its housing developments to provide decent, safe,

sanitary, and affordable housing to low-income families, the elderly, and the disabled, and

implements various programs designed and funded by the U.S. Department of Housing and

Urban Development (HUD). “HHA” is a Public Housing Agency.

1.2 The property of “HHA” is used for essential public and governmental purposes, and its

property are exempt from all taxes, including sales tax on all its purchases of supplies and

services.

1.3 “HHA” enters into and executes contracts and other instruments that are necessary and

convenient to the exercise of its powers.

1.4 “HHA” maintains contractual arrangements with HUD to manage and operate its Low

Rent Public Housing program and administers the Section 8 Housing Assistance Payments

programs. HHA’s programs are federally funded, and its revenues are received from

federal funds, administrative fees, development grants, and rental income.

1.5 “HHA” provides affordable homes and services to more than 60,000 low-income Houstonians,

including over 17,000 families housed through the Housing Choice Voucher Program, 4,200

living in 19 public housing and tax credit developments, and an additional 716 in project-based

voucher developments around the city.

END OF SECTION I

IFB 23-14

Page 3 of 24

II. SPECIAL TERMS AND CONDITIONS

2.0 INTENT

2.1 The intent of this solicitation is to establish a fixed-price contract with the lowest

responsive and responsible bidder who can provide a turn-key construction solution to

perform the replacement of trash chutes at Bellerive Senior Living, 7225 Bellerive Drive,

Houston, TX 77036, as indicated in Section 6.0 Scope of Work and Exhibit B of this

solicitation.

3.0 PERIOD OF PERFORMANCE

3.1 Any contract issued as a result of this solicitation will have a Period of Performance of

approximately thirty (30) business days. All work will be performed between the hours of

8:00 A.M and 5:00 P.M. Monday thru Friday.

4.0 PROCUREMENT SCHEDULE

4.1 The anticipated procurement schedule for this solicitation is as follows:

EVENT

DATE

Date Solicitation Advertised

March 03, 2023

On-Site and Telephone Pre-bid Conference

See Exhibit A

For instructions on how to participate in

the Pre-Bid Teleconference

10 A.M. “CST” March 13, 2023

Scheduled Site Visits

Deadline for the Receipt

of Written Questions

to Purchasing@housingforhouston.com

Deadline Answers

to Written Questions

will be posted on HousingforHouston.com

Deadline for the Receipt of Sealed Responses

9 A.M thru 5 P.M.

March 14-17, 2023

(Note See Section 4.2.1)

4 P.M. “CST” March 22, 2023

5 P.M. “CST” March 27, 2023

2 P.M. “CST” April 06, 2023

NOTE: INTERESTED PARTIES ARE RESPONSIBLE FOR MONITORING HHA’S WEBSITE

TO ENSURE THEY STAY ABREAST OF ANY AMENDMENTS THAT MAY AFFECT THIS

SOLICITATION.

IFB 23-14

Page 4 of 24

4.2 Information provided at the pre-bid conference is not binding unless it has been

incorporated into this solicitation via an Amendment.

4.2.1

TO GET A BETTER UNDERSTANDING OF THE REQUIREMENTS OF

THIS SOLICITATION, INTERESTED PARTIES ARE BEING PROVIDED

WITH TWO (2) OPPORTUNITIES TO CONDUCT SITE VISITS AND ASK

QUESTIONS. ALL VISITATION, WITH EXCEPTION OF THE ON-SITE

PRE-BID, IS BY APPOINTMENT ONLY.

4.2.1.1 To schedule a site visit, interested parties must send an e-mail to the

below e-mail addresses at least twenty-four (24) hours in advance of

the day they wish to visit the properties:

• Luis Montes DeOca at LMontesDeOca@housingforhouston.com

• Diana Dmitriyeva: DDmitriyeva@housingforhouston.com

• HHA’s Procurement Dept.: Purchasing@housingforhouston.com

4.2.2 INTERESTED PARTIES MUST CHECK-IN AT THE FRONT DESK WITH

THE ON-SITE PROPERTY MANAGER, AND ARE REQUIRED TO

LEAVE THEIR BUSINESS CARD(S).

4.2.2.1

QUESTIONS SHOULD NOT BE DIRECTED TO THE ON-SITE

PROPERTY MANAGER, OR THIRD PARTIES, BUT MUST BE

SENT TO PURCHASING@HOUSINGFORHOUSTON.COM BY

THE SPECIFIED DUE DATE IN THE PROCUREMENT

SCHEDULE.

4.2.3 INTERESTED PARTIES SHALL PAY PARTICULAR ATTENTION TO

SECTION 8.0 AMENDMENTS.

4.2.4 DUE TO COVID-19 PROTOCOLS, “HHA” REQUIRES ALL

CONTRACTORS TO WEAR PROPER PPE UPON ENTERING ANY

BUILDINGS AND WHILE INTERACTING WITH INDIVIDUALS.

4.4 Posting of the Bid Tabulations

4.4.1 HHA’s Procurement Department will make a good faith effort to post the Initial

Bid Tabulation on its website in a timely manner.

4.4.1.1 Subsequent to the bid opening, all responses will be analyzed and

reviewed to determine the lowest responsive and responsible bidder.

5.0 REGISTRATION

5.1 Interested Parties are encouraged to register their company on HHA’s newly redesigned

website which will facilitate “HHA” contacting them regarding solicitations that match

their company’s profile.

IFB 23-14

Page 5 of 24

Solicitation Number	title	Solicitation Documents	Deadline to Submit Questions	Deadline To Submit Responses	Solicitation Status
IFB 23-14	IFB 23-14 Replacement of Trash Chutes at Bellerive Senior Living		03/22/23 4:00 pm	04/06/23 2:00 pm	Open

IFB 23-14 Replacement of Trash Chutes at Bellerive Senior Living

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