IFB 22-08 Quarterly Brochure Printing & Mailing Addendum # 2

Agency: Town of Herndon
State: Virginia
Type of Government: State & Local
NAICS Category:
  • 323111 - Commercial Printing (except Screen and Books)
Posted Date: Dec 1, 2021
Due Date: Dec 21, 2021
Solicitation No: IFB 22-08
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IFB 22-08 Quarterly Brochure Printing & Mailing
Addendum # 1
Spring 2020
Winter 2019-2020 mailing list
Addendum # 2

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December 1, 2021
Invitation for Bid: IFB # 22-08
Description: Quarterly Brochure Printing & Mailing
IFB Date: November 29, 2021
Opening Date: December 21, 2021
Opening Time: 3:00 p.m.
The following question(s) was received for the referenced invitation for bid (IFB) follows:
1. I just wanted to confirm that the selected vendor does not have to perform the
mailing portion (delivery to post offices) that it can just be bundled and delivered to
one location to be mailed from? We would bundle per the route lists, sack and just
deliver to one location, correct?
Answer: The selected vendor would need to deliver the bundled brochures to
the three post offices and the Herndon Community Center.
From the solicitation:
Section 5.2 Postal sort and delivery
“Brochures shall be bundled in stacks of 4-6 inches with a maximum of 100
brochures per stack. Brochures shall be sorted by carrier routes using United
States Postal Service rules and regulations. The Town of Herndon will provide
carrier route lists and the quantity in each route. Approximately 33,000/37,000
will be mailed through the Herndon, Oak Hill, and Reston Post Offices at the
Town’s expense using a bulk rate for postage. The remaining brochures shall
be delivered to the Herndon Community Center, Herndon, Virginia.”
Section 5.5 Progress Schedule:
The successful vendor will receive electronic files, provide a proof, and deliver
brochures within a minimum of seven (7) business days and follow the
schedule below (the dates may change slightly). The brochures will be
delivered to the Herndon, Oak Hill, and Reston Post Offices and the Herndon
Community Center.
Page 1 of 2
Note: A signed acknowledgment of this addendum shall be received at the location indicated
on the IFB either prior to the due date and hour or attached to your response. Signature on
this addendum does not substitute for your signature on the original IFB document. The
original IFB document must be signed.
Very truly yours,
Gerald W. Amacker, CPPB, VCO, VCA
Purchasing Agent
Phone: 703-435-6800 Ext. 2048
Name of Firm
Signature/Title Date

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