IFB No. 22-09-EG Waterline Extension Lick Run Community Center - all docs

Agency: County of Spotsylvania
State: Virginia
Type of Government: State & Local
Posted Date: Oct 15, 2021
Due Date: Nov 9, 2021
Solicitation No: IFB No. 22-09-EG
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  • IFB No. 22-09-EG Waterline Extension Lick Run Community Center - all docs
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    IFB #22-09-EG Waterline Extension Lick Run Community Center
    COUNTY OF SPOTSYLVANIA, VIRGINIA
    INVITATION FOR BID (IFB) #22-09-EG
    WATERLINE EXTENSION LICK RUN COMMUNITY CENTER
    October 15, 2021
    Name of Soliciting Public Body:
    County of Spotsylvania, Procurement Division
    P.O. Box 215
    8800 Courthouse Road, 2nd Floor Room 414
    Spotsylvania, VA 22553
    *BID DUE DATE AND BID OPENING TIME: November 9, 2021 at 2:00 PM
    References to bid due date/time and bid opening date/time shall be the same throughout this solicitation or as revised
    in any Addendum issued for this solicitation. Sealed Bids Will Be Received until November 9, 2021 at 2:00 PM
    for Furnishing the Services Described Herein and then opened in public. No late bids will be accepted. Please
    check for updates prior to submitting a bid to ensure timely delivery to the Procurement Department.
    In an effort for Spotsylvania County to remain proactive, there will be no Pre-Bid Meeting for this
    project in order to minimize social distancing due to COVID-19. Arrangements to visit the site can be
    made by contacting Joshua Knight at 540-507-7305 or email jknight@spotsylvania.va.us
    QUESTIONS DUE DATE AND TIME:
    Questions from Bidders must be received by the Spotsylvania County Procurement Division by October 27, 2021 at
    noon. Questions must be emailed to Elaine Guinn, Procurement Officer II, at eguinn@spotsylvania.va.us
    The County is not responsible for verbal clarification of information provided by parties other than staff of the
    Procurement Division.
    Bids Shall Be Mailed Or Hand Delivered To - (PLEASE REFER TO ATTACHMENT A - COVID-19
    INFORMATION TO BIDDERS:
    Spotsylvania County Procurement Division
    P.O. Box 215
    8800 Courthouse Road, 2nd Floor Room 414
    Spotsylvania, VA 22553
    All Inquiries For Information Should Be Directed To:
    Elaine Guinn, Procurement Officer II
    Phone: (540)507-7599
    Email: eguinn@spotsylvania.va.us
    All updates are posted on the Spotsylvania County web site at: http://www.spotsylvania.va.us/374/Solicitations
    It is the responsibility of the vendor to check back for updates.
    1
    IFB #22-09-EG Waterline Extension Lick Run Community Center
    TABLE OF CONTENTS
    I. PURPOSE
    II. BASIS OF AWARD
    III. INSTRUCTION TO BIDDERS
    IV. SCOPE OF WORK
    V. CONTRACT PERFORMANCE
    VI. TERMS AND CONDITIONS
    ATTACHMENT A COVID-19 INFORMATION TO BIDDERS
    ATTACHMENT B SPOTSYLVANIA COUNTY SPECIFICATIONS
    ATTACHMENT C DRAWINGS
    ATTACHMENT D BID FORMS
    PAGE 3
    PAGE 3
    PAGE 3
    PAGE 6
    PAGE 7
    PAGE 12
    2
    IFB #22-09-EG Waterline Extension Lick Run Community Center
    I. PURPOSE
    The County of Spotsylvania, VA is seeking bids from qualified Contractors to provide construction services
    and materials for the Lick Run Community Center Waterline Extension Project, 6159 Plank Road,
    Fredericksburg, VA 22407. The project consists of the installation of approximately 200 feet of 8”
    waterline and appurtenances under State Route 3 in Spotsylvania County to the Lick Run Community
    Center. The successful Contractor shall perform all construction activities and provide all construction
    management, necessary tools, equipment, materials, fuel, insurance, personnel, and supervision to complete
    the Project as described herein. The successful Contractor shall fulfill the obligations of any Contract
    resulting from this IFB at the direction of the County and follow accordingly all federal, state and local
    regulations.
    II. BASIS OF AWARD
    The award of a contract resulting from this Invitation for Bid shall be based on the following criteria
    submitted from the lowest responsive and responsible bidder:
    Price - The bids will be evaluated and contract award will be made to the lowest responsive and responsible
    bidder according to Spotsylvania County Procurement Policy. Contract award will be based on the Total Bid
    Price, as stated on Attachment D, Bid Form.
    The County reserves the right to reject any and all bids in whole or in part and to waive any informality prior
    to making an award.
    III. INSTRUCTIONS TO BIDDERS
    A. This competitive sealed bidding procurement shall be conducted in accordance with the
    Spotsylvania County Procurement Policy. The Procurement Policy is available at
    http://www.spotsylvania.va.us/377/Spotsylvania-County-Policies
    B. Bids may be withdrawn at any time before the bid opening. A Bidder wishing to withdraw the bid
    after bid opening may do so in accordance with Spotsylvania Procurement Policy Section 2-24.
    C. Bids must be made by utilizing, initialing and signing Attachment D, Bid Form. The Bid Form (all
    pages) of this IFB must be completed and returned for a bidder to be considered responsive.
    Specifications incorporated into this Invitation to Bid shall be followed accordingly.
    The Response Statement of the Bid Form must be completed in a sufficient manner to allow for a
    detailed comparison of the IFB Specifications and the bidder’s proposed construction work to
    ascertain adherence to the Specifications. The bidder must explain in the Response Statement any
    deviations from the Specifications.
    3
    IFB #22-09-EG Waterline Extension Lick Run Community Center
    D. All inquiries for information regarding bid submission requirements or procurement procedures shall
    be directed to:
    Elaine Guinn, Procurement Officer II
    Phone: (540) 507-7599
    E-Mail: eguinn@spotsylvania.va.us
    Questions must be e-mailed to Spotsylvania County. All responses to inquiries will be in writing
    in the form of an Addendum and will be posted on the Procurement Division website -
    http://www.spotsylvania.va.us/374/Solicitations. Questions from Bidders must be received by
    the time stated on Page 1 of this Invitation For Bid. The County is not responsible for verbal
    clarification of information provided by parties other than staff of the Procurement Division.
    E. Bidders are responsible for familiarizing themselves with all of the requirements stated herein.
    F. All bids must be in a sealed envelope and clearly marked as follows:
    Business/Contractor Name
    Sealed Bid, Spotsylvania County IFB #22-09-EG, Waterline Extension Lick Run Community
    Center
    Bid Opening: (Insert Date and Time as stated on Page 1 of this IFB or as revised in any
    Addendum issued)
    DO NOT OPEN
    The Bidder has the sole responsibility to have their bid received by the Spotsylvania County
    Procurement Division at the above address and by the above stated time and date. Please note that
    Federal Express and other overnight delivery services do not guarantee morning delivery to
    Spotsylvania, Virginia. Next day delivery usually arrives in mid-to-late afternoon. Also, please
    note that USPS deliveries require additional days from the post office to the Procurement
    Office. If you will be using one of these services for delivery of your bid, please take this
    information into consideration.
    G. Late Bids shall not be considered and will be returned to bidder unopened if received by special
    carrier or not accepted if hand delivered by bidder. The time of receipt shall be determined by the
    time clock stamp in the Procurement Division, Room 414.
    Inclement weather: In the event that Spotsylvania County is closed during the scheduled times for
    bids to be received/bid opening or a pre-bid conference/site visits; those scheduled dates/times will
    occur on the next business day that Spotsylvania County is open at the appropriate times as stated in
    the IFB. Please contact the procurement officer as stated in the IFB for information pertaining to this
    procurement.
    H. Specifications incorporated into this Invitation to Bid should be followed accordingly. Bids must be
    made by utilizing and signing the Bid Forms. The bid form must include the total bid price, warranty
    4
    IFB #22-09-EG Waterline Extension Lick Run Community Center
    details and exceptions to the specification (if any), to be considered responsive. The Bid Form in its
    entirety must be completed and returned for a bidder to be considered responsive.
    I.
    All warranties shall commence from the date of Spotsylvania County’s acceptance of the completed
    work. The contractor warrants that, unless otherwise specified, all materials and equipment
    incorporated in the work under the contract shall be new, first class condition, and in accordance with
    the contract documents. The contractor further warrants that all workmanship shall be of the highest
    quality and in accordance with contract documents and shall be performed by persons qualified at
    their respective trades. Work not conforming to these warranties shall be considered defective. This
    warranty of materials and workmanship separate and independent from and in addition to any of
    the contractor’s other guarantees or obligations in this contract.
    The minimum warranty/maintenance period for the construction and related accessories shall be at
    least two years unless otherwise specified in the Specifications incorporated herein and made part of
    this IFB and shall start from the date of Spotsylvania County’s acceptance of the completed work.
    J. BID BOND: All bids shall be accompanied by a Bid Bond from a surety company selected by the
    Bidder, which is legally authorized to do business in Virginia in the amount of five percent (5%) of
    the amount of the bid if the bid price is in an amount of or over $100,000. If the bid price is less than
    $100,000 the County may ask for a bid bond after the opening of the IFB and performance and
    payment bonds before work commences. In lieu of a Bid Bond, a Bidder may furnish a certified
    check or cash escrow in the face amount required for the bond. Such bid guarantee shall be submitted
    with the understanding of the following: It shall guarantee that the Bidder will not withdraw his bid
    during the period of 150 days following the opening of bids; if his bid is accepted, he will enter into
    a formal Contract with Spotsylvania County in accordance with the County Agreement or Purchase
    Order included as a part of the Contract Documents; and the Standard Performance Bond and the
    Standard Labor and Material Payment Bond shall be given. And further, in the event of the
    withdrawal of the said bid within said period, or failure to enter into said Contract and give said
    Bonds within ten (10) days after he has received Notice of Award, the Bidder shall be liable to the
    Spotsylvania County Board of Supervisors for the lesser of (i) the difference between the Bid for
    which the Bond was written and the next low Bid, or (ii) the face amount of the Bid Bond. This
    amount represents the damage to the Spotsylvania County Board of Supervisors on account of the
    default of the Bidder in any particular hereof.
    K. As a guideline, Spotsylvania County anticipates the following timetable for selection of a Contractor.
    Date
    Activity/Event
    October 15, 2021
    Invitation for Bid Issued
    January February 2022
    Anticipated Award
    L. Bid price will include freight to the specified delivery location in Spotsylvania County, Virginia, and
    associated insurance. It shall be the responsibility of the contractor to make all arrangements for
    5

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