1410413447 (IFB) Miscellaneous Electrical Items for JEA Inventory Stock

Agency: Jea
State: Florida
Type of Government: State & Local
NAICS Category:
  • 238210 - Electrical Contractors and Other Wiring Installation Contractors
Posted Date: Sep 22, 2021
Due Date: Oct 19, 2021
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
1410413447 (IFB) Miscellaneous Electrical Items for JEA Inventory Stock

The primary purpose of this Invitation for Bid (IFB) is to select a Vendor that can provide miscellaneous electrical items for JEA Inventory Stock at the best value to JEA (the “Work” or “Services”). “Best Value” means the lowest cost to JEA with regards to pricing.

USE THIS LINK TO ACCESS THE BID IN ZYCUS:

https://zsn.zycus.com/guest/genericRegister/JEA074/iSource/174211/

Solicitation Due Date: October 19, 2021


1410413447 IFB - Solicitation

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Solicitation
For Participation in
Miscellaneous Electrical Items for JEA Inventory Stock
Jacksonville, FL
Solicitation Number
1410413447-21
Bids are due on October 19, 2021 by 12:00 PM EST
Bids must be electronically submitted per instructions in this Solicitation
USE THIS LINK TO ACCESS THE BID IN ZYCUS:
https://zsn.zycus.com/guest/genericRegister/JEA074/iSource/174211/
JEA will publicly open all Bids received from qualified Bidder on October 19, 2021, via WebEx.
The WebEx information is located below.
WebEx Meeting Information
To view via Webex: https://www.jea.com/Events/
Page 1 of 44
Table of Contents
1. INVITATION FOR BID .......................................................................................................................................7
1.1. INVITATION ..............................................................................................................................................7
1.1.1. SCOPE OF WORK..................................................................................................................................7
1.1.2. BACKGROUND .....................................................................................................................................7
1.1.3. INVITATION FOR BID .........................................................................................................................7
2.1.1. QUESTIONS .........................................................................................................................................12
2.1.2. OPTIONAL PRE-BID MEETING ........................................................................................................12
2.1.3. OPENING OF BIDS..............................................................................................................................12
2.1.4. ALTERNATE PROVISIONS AND CONDITIONS.............................................................................12
2.2. SPECIAL INSTRUCTIONS......................................................................................................................13
2.2.1. MINIMUM QUALIFICATIONS ..........................................................................................................13
2.2.2. NUMBER OF CONTRACTS TO BE AWARDED ..............................................................................13
2.2.3. INSURANCE REQUIREMENTS.........................................................................................................13
2.2.4. REQUIRED FORMS TO BE SUBMITTED WITH BID .....................................................................13
2.3. EVALUATION METHODOLOGY ..........................................................................................................14
2.3.1. BASIS OF AWARD LOWEST COST...............................................................................................14
2.4. SELECTION CRITERIA...........................................................................................................................14
2.4.1. SELECTION CRITERIA ......................................................................................................................14
2.4.2. QUOTATION OF RATES (100 Points)................................................................................................14
2.4.3. TIE .........................................................................................................................................................14
2.5. GENERAL INSTRUCTIONS ...................................................................................................................14
2.5.1. SUBMITTING THE BID ......................................................................................................................14
2.5.2. ADDENDA............................................................................................................................................14
2.5.3. CONTRACT EXECUTION AND START OF WORK........................................................................14
2.5.4. EX PARTE COMMUNICATION.........................................................................................................15
2.5.5. CERTIFICATION AND REPRESENTATIONS OF THE COMPANY ..............................................15
2.5.6. ETHICS .................................................................................................................................................15
2.5.7. JEA PUBLICATIONS...........................................................................................................................16
2.5.8. MATHEMATICAL ERRORS...............................................................................................................16
2.5.9. MODIFICATION OR WITHDRAWAL OF BIDS...............................................................................16
2.5.10. PROHIBITION AGAINST CONTINGENT FEES ..........................................................................16
2.5.11. PROTEST OF SOLICITATION AND AWARD PROCESS ...........................................................16
2.5.12. RESERVATION OF RIGHTS TO JEA............................................................................................16
2.5.13. SUNSHINE LAW .............................................................................................................................17
2.5.14. SUBCONTRACTORS ......................................................................................................................17
2.6. JACKSONVILLE SMALL AND EMERGING BUSINESS (JSEB) PROGRAM REQUIREMENTS....18
2.6.1. OPTIONAL USE OF JACKSONVILLE SMALL AND EMERGING BUSINESS PROGRAM ........18
3. CONTRACT TERMS AND CONDITIONS.......................................................................................................18
Page 2 of 44
3.1. CONTRACT DOCUMENT TERMS AND CONDITIONS......................................................................18
3.2. DEFINITIONS...........................................................................................................................................18
3.2.1. DEFINITIONS ......................................................................................................................................18
3.2.2. ACCEPTANCE .....................................................................................................................................18
3.2.3. ADDENDUM/ADDENDA ...................................................................................................................18
3.2.4. AWARD ................................................................................................................................................18
3.2.5. BLANKET PURCHASE AGREEMENT .............................................................................................18
3.2.6. BLANKET RELEASE ..........................................................................................................................18
3.2.7. CHANGE ORDER ................................................................................................................................19
3.2.8. COMPANY ...........................................................................................................................................19
3.2.9. COMPANY REPRESENTATIVE ........................................................................................................19
3.2.10. COMPANY SUPERVISOR..............................................................................................................19
3.2.11. CONTRACT .....................................................................................................................................19
3.2.12. CONTRACT ADMINISTRATOR....................................................................................................19
3.2.13. CONTRACT AMENDMENT...........................................................................................................19
3.2.14. CONTRACT DOCUMENTS............................................................................................................19
3.2.15. CONTRACT PRICE .........................................................................................................................19
3.2.16. CONTRACT TIME...........................................................................................................................19
3.2.17. DEFECT............................................................................................................................................20
3.2.18. DELIVERY .......................................................................................................................................20
3.2.19. DELIVERY REQUIREMENTS MONITORING PROCEDURE ....................................................20
3.2.20. INVOICE ..........................................................................................................................................22
3.2.21. JEA ....................................................................................................................................................22
3.2.22. JEA REPRESENTATIVES...............................................................................................................22
3.2.23. JSEB ..................................................................................................................................................22
3.2.24. LEAD-TIME ADJUSTMENT ..........................................................................................................22
3.2.25. ACCEPTABLE PERFORMANCE OR ACCEPTABLE PERFORMER .........................................22
3.2.26. TOP PERFORMANCE OR TOP PERFORMER .............................................................................22
3.2.27. UNACCEPTABLE PERFORMANCE OR UNACCEPTABLE PERFORMER..............................22
3.2.28. PROJECT MANAGER .....................................................................................................................23
3.2.29. PURCHASE ORDER........................................................................................................................23
3.2.30. QUALITY ASSURANCE.................................................................................................................23
3.2.31. QUALITY CONTROL .....................................................................................................................23
3.2.32. RESPONSE .......................................................................................................................................23
3.2.33. RESPONDENT .................................................................................................................................23
3.2.34. SOLICITATION ...............................................................................................................................23
3.2.35. SUBCONTRACTOR ........................................................................................................................23
3.2.36. TASK ORDER ..................................................................................................................................23
3.2.37. TERM................................................................................................................................................23
Page 3 of 44
3.2.38. UNIT PRICE .....................................................................................................................................23
3.2.39. WORK...............................................................................................................................................23
3.3. CONTRACT DOCUMENTS ....................................................................................................................24
3.3.1. ORDER OF PRECEDENCE .................................................................................................................24
3.4. PRICE AND PAYMENTS ........................................................................................................................24
3.4.1. PAYMENT METHOD UPON DELIVERY AND INVOICE............................................................24
3.4.2. COST SAVING PLAN..........................................................................................................................24
3.4.3. DISCOUNT PRICING ..........................................................................................................................24
3.4.4. INVOICING AND PAYMENT TERMS ..............................................................................................24
3.4.5. JSEB - INVOICING AND PAYMENT ................................................................................................25
3.4.6. OFFSETS...............................................................................................................................................25
3.4.7. PRICE ADJUSTMENT QUARTERLY ................................................................................................25
3.4.8. TAXES ..................................................................................................................................................25
3.5. WARRANTIES AND REPRESENTATIONS ..........................................................................................25
3.5.1. PRODUCTION CAPACTIY.................................................................................................................25
3.5.2. QUALITY CONTROL (GOODS) ........................................................................................................25
3.5.3. WARRANTIES (GOODS)....................................................................................................................25
3.6. INSURANCE, INDEMNITY AND RISK OF LOSS ................................................................................26
3.6.1. INSURANCE ........................................................................................................................................26
3.6.2. INDEMNIFICATION ...........................................................................................................................27
3.6.3. INDEMNIFICATION-RELEASE OF JEA CUSTOMER INFORMATION .......................................27
3.6.4. RISKS AND PROPERTY .....................................................................................................................27
3.7. TERM AND TERMINATION ..................................................................................................................27
3.7.1. TERM OF CONTRACT DEFINED DATES .....................................................................................27
3.7.2. TERMINATION FOR CONVENIENCE..............................................................................................27
3.7.3. TERMINATION FOR DEFAULT........................................................................................................28
3.7.4. SELF HELP ...........................................................................................................................................29
3.8. CONFIDENTIALITY AND OWNERSHIP OF DOCUMENTATION ....................................................29
3.8.1. PUBLIC RECORDS LAWS .................................................................................................................29
3.8.2. INTELLECTUAL PROPERTY ............................................................................................................30
3.8.3. PROPRIETARY INFORMATION .......................................................................................................31
3.8.4. PUBLICITY AND ADVERTISING .....................................................................................................31
3.8.5. PATENTS AND COPYRIGHTS ..........................................................................................................31
3.8.6. WORK MADE FOR HIRE ...................................................................................................................31
3.9. LABOR ......................................................................................................................................................32
3.9.1. QUALIFICATION OF EMPLOYEES, SUBCONTRACTORS AND AGENTS.................................32
3.9.2. NONDISCRIMINATION .....................................................................................................................32
3.9.3. LEGAL WORKFORCE ........................................................................................................................32
3.9.4. PROHIBITED FUTURE EMPLOYMENT...........................................................................................32
Page 4 of 44
3.9.5. HIRING OF OTHER PARTY'S EMPLOYEES....................................................................................33
3.9.6. COMPANY'S LABOR RELATIONS ...................................................................................................33
3.10. COMPANY'S RESPONSIBILITIES AND PERFORMANCE OF THE CONTRACT ............................33
3.10.1. JEA ACCESS BADGES ...................................................................................................................33
3.10.2. BACKGROUND CHECKS AND OTHER INFORMATION SECURITY POLICIES...................33
3.10.3. DATA OWNERSHIP, PROTECTION AND LOCATION ..............................................................34
3.10.4. TRANSITION SERVICES ...............................................................................................................36
3.10.5. COMPANY REPRESENTATIVES..................................................................................................36
3.10.6. COMPANY REVIEW OF PROJECT REQUIREMENTS ...............................................................36
3.10.7. OVERSHIPMENTS ..........................................................................................................................36
3.10.8. RETURNED OR UNUSED MATERIALS ......................................................................................36
3.10.9. LICENSES ........................................................................................................................................36
3.10.10. SAFETY AND PROTECTION PRECAUTIONS ............................................................................36
3.10.11. SHIPPING FOB DESTINATION..................................................................................................37
3.10.12. SHIPPING AND PACKAGING INSTRUCTIONS .........................................................................37
3.10.13. DELIVERY TIMES AND LOCATIONS .........................................................................................38
3.10.14. JEA CHANGES TO ORDER ...........................................................................................................38
3.10.15. SAFETY DATA SHEETS (SDS) .....................................................................................................38
3.10.16. TELEPHONE CONSUMER PROTECTION ACT (“TCPA”) .........................................................39
3.11. VENDOR PERFORMANCE EVALUATION ..........................................................................................39
3.11.1. VENDOR PERFORMANCE EVALUATION .................................................................................39
3.12. JEA RESPONSIBILITIES.........................................................................................................................40
3.12.1. SUSPENSION OF WORK................................................................................................................40
3.12.2. FORCE MAJEURE...........................................................................................................................40
3.12.3. COORDINATION OF SERVICES PROVIDED BY JEA ...............................................................41
3.13. MISCELLANEOUS PROVISIONS ..........................................................................................................41
3.13.1. AMBIGUOUS CONTRACT PROVISIONS ....................................................................................41
3.13.2. AMENDMENTS...............................................................................................................................41
3.13.3. APPLICABLE STATE LAW; VENUE; SEVERABILITY .............................................................41
3.13.4. CUMULATIVE REMEDIES............................................................................................................41
3.13.5. ENTIRE AGREEMENT ...................................................................................................................41
3.13.6. EXPANDED DEFINITIONS............................................................................................................41
3.13.7. HEADINGS ......................................................................................................................................41
3.13.8. INDEPENDENT CONTRACTOR ...................................................................................................42
3.13.9. LANGUAGE AND MEASUREMENTS..........................................................................................42
3.13.10. MEETINGS AND PUBLIC HEARINGS .........................................................................................42
3.13.11. NEGOTIATED CONTRACT ...........................................................................................................42
3.13.12. NONEXCLUSIVE ............................................................................................................................42
3.13.13. REFERENCES ..................................................................................................................................42
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