IFB 012-20 Janitorial Supplies

Agency: Clayton County Public Schools
State: Georgia
Type of Government: State & Local
NAICS Category:
  • 561720 - Janitorial Services
Posted Date: Mar 6, 2020
Due Date: Apr 7, 2020
Solicitation No: IFB 012-20
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
IFB 012-20 Janitorial Supplies
Posted on 03/06/2020
IFB 012-20 Janitorial Supplies
Bid Cost Form

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IFB Release
EVENT
SCHEDULE OF EVENTS
DATE OR DEADLINE
Eastern Standard Time (EST)
March 6, 2020
Non-Mandatory Pre-Bid Conference
Deadline For Submission of Questions
March 13, 2019
@ 11:00 a.m.
Clayton County Public Schools
Purchasing Department
218 Stockbridge Road
Jonesboro, GA 30236
March 20, 2020 @ 3:00 p.m.
Answers Posted to Website by
Addendum
IFB Submission Deadline
Submit questions to:
purchasing@clayton.k12.ga.us
March 27, 2020 @ 3:00 p.m.
April 7, 2020 @ 3:00 p.m.
Purchasing Representative
Rose Tookes
BID SUBMISSION FORM
This form must be completed in its entirety and signed by the authorized representative or
official submitting the bid. This form must be returned with each bid. Failure to do so will
render a bid non-responsive.
Company Name:
Mailing Address:
(Street, City, State, Zip Code)
Email Address:
Phone Number:
Fax Number:
Social Security or Tax ID#:
Name of Authorized
Representative:(printed or typed only)
Title of Authorized Representative:
Signature of Authorized
Representative:
Date of Signature:
IFB 012-20 Janitorial Supplies
Bidder must return each and every page of this Bid”
Page 2 of 68
TABLE OF CONTENTS
DESCRIPTION
BEGINNING PAGE
Information and Instructions to Bidders
4
Submission of Bids
7
Introduction
10
Background
10
Cooperative Agreement Opportunity
10
E-Procurement Opportunity
10
Intent to Award
11
Term of Agreement
11
Scope of Services
12
Minimum Requirements
11
Required Form Submittals
12
CCPS Standard Agreement
12
Requirement Contract Clause
12
Alternates or Approved Equivalent
12
Samples
12
Authorized Price Increase after Award of
13
Contract
Discounts
13
Appendices
A. Code of Ethics
14
B. General Terms and Conditions
15
C. General School and Holiday Schedules
29
D. Required Forms
32
Attachments
A. Scope of Services and
41
Specifications
42
B. Bid Cost Form
C. CCPS Standard Agreement
49
Exhibits
1. CCPS School Locations
43
2. Independent Charter School Locations
46
3. E-Procurement Opportunity
47
IFB 012-20 Janitorial Supplies
Bidder must return each and every page of this Bid”
Page 3 of 68
IFB NO. 012-20
JANITORIAL SUPPLIES
A. INFORMATION AND INSTRUCTIONS TO BIDDERS
1. Services Required: This Invitation for Bids (“IFB”) is for Janitorial Supplies as needed. A
detailed Scope of Services (“SOS”) is set forth in this IFB.
2. Solicitation Method: This solicitation is being conducted in accordance with all applicable
provisions of the CCPS Purchasing Policies and Procedures. By submitting a bid in reference
to this solicitation, a Bidder acknowledges that it is familiar with CCPS Purchasing Policy and
Procedures and all laws applicable to this solicitation, which policies, procedures and laws
are incorporated into this IFB by reference.
3. Criminal Background Check: By submitting a bid in reference to this solicitation, Bidder
acknowledges that a satisfactory criminal background check and history may be required for
anyone coming into direct or indirect contact with CCPS students at no cost to CCPS.
4. Certificate of Authority to Transact Business in Georgia: Each Bidder must submit with
its bid documentation that demonstrates it is duly authorized to conduct business in the State
of Georgia. This requirement also applies to Joint Venture (JV) Team Members, Sub-
Contractors and Sub-contractors.
5. Business License: Bidder is requested to submit a copy of its current, valid business
license with its Bid. If the Bidder is a Georgia corporation, Bidder is requested to submit a
valid county or city business license. If Bidder is a joint venture, Bidder is requested to submit
valid business licenses for each member of the joint venture. If the Bidder is not a Georgia
corporation, Bidder is requested to submit a Certificate of Authority to Transact Business in
the State of Georgia and a copy of its current, valid business license issued by its home
jurisdiction.
6. Professional License: Bidder must attach a copy of any professional license required by
this IFB with its response. All required licenses must be maintained for the duration of any
contract award period.
7. Tax Exemption Status: CCPS is exempt from Federal Excise Tax and Georgia Sales Tax
with regard to goods and services purchased directly by CCPS. Exemption certificates are
available upon request.
8. Codes, Permits, Fees, Licenses and Laws: All permits, fees, arrangements for
inspections, licenses, and costs incurred for the same shall be the sole responsibility of the
successful bidder. All services, labor, materials and construction must comply with all
applicable rules and regulations of local, state and/or national codes, laws and ordinances
of all authorities having jurisdiction over the project, which shall apply to the contract
throughout and will be deemed to be included in the contract the same as though herein
written out in full.
9. No Offer by CCPS and Firm Offer by Bidder: This solicitation does not constitute an offer
by CCPS to enter into an agreement and cannot be accepted by any Bidder to form an
IFB 012-20 Janitorial Supplies
Bidder must return each and every page of this Bid”
Page 4 of 68
Agreement. This solicitation is only an invitation for offers from interested Bidders and no
offer shall bind CCPS. A Bidder’s offer is a firm offer and may not be withdrawn except as
provided in this IFB, CCPS Purchasing Policies and Procedures and other applicable law.
10. Negotiations; Best and Final Offers: CCPS reserves the right to negotiate specifications,
terms and conditions, which may be necessary or appropriate for the accomplishment of the
intent of this IFB. CCPS may require the submission of Best and Final Offers. CCPS may
require that this IFB and Bidder’s response be incorporated in full or in part as Contract
Documents. The IFB and all responses, supplemental information, and other submissions
provided by Bidder during discussions or negotiations may be held by the CCPS as
contractually binding upon Bidder. CCPS may seek clarification from a Bidder at any time
during the procurement process, and failure of a Bidder to timely respond may be cause for
rejection of Bidder’s bid.
11. Purchase Order: A properly signed and executed Purchase Order provided to the
successful bidder by CCPS results in a binding contract without further action by either party.
The contract documents shall consist of this Invitation for Bids and any addenda thereto, the
offeror’s bid (as amended by any negotiations and best and final offers accepted by CCPS),
Notice of Award and Notice to Proceed letters and establishing Purchase Order. The
contract shall be interpreted, construed and given effect in all respects according to the laws
of the State of Georgia.
12. Multiple Awards: CCPS reserves, in its sole discretion, the right to make one (1) award, no
award, or award to multiple Bidders.
13. Georgia Open Records Act: Information provided to CCPS is subject to disclosure under
the Georgia Open Records Act, O.C.G.A. § 50-18-70 et. seq. Pursuant to O.C.G.A. § 50-
18-72(a)(34), “[a]n entity submitting records containing trade secrets that wishes to keep
such records confidential under this paragraph shall submit and attach to the records an
affidavit affirmatively declaring that specific information in the records constitute trade
secrets pursuant to Article 27 of Chapter 1 of Title 10 [O.C.G.A. § 10-1-760 et seq.]”.
14. Illegal Immigration Reform and Enforcement Act: This IFB is subject to the Illegal
Immigration Reform and Enforcement Act of 2011 (“Act”), formerly known as the Georgia
Security and Immigration Compliance Act. Pursuant to Act, the Bidder must provide with its
Bid proof of its registration with and continuing and future participation in the E-Verify
Program established by the United States Department of Homeland Security. Completed
Contractor Affidavit, Illegal Immigration Reform and Enforcement Act Forms must be
submitted with the Bid at the time of submission. Under State Law, the CCPS cannot
consider any Bid which does not include the completed forms. Where the business structure
of a Bidder is such that Bidder is required to obtain an Employer Identification Number (EIN)
from the Internal Revenue Service, Bidder must complete the Contractor Affidavit on behalf
of, and provide a Federal Work Authorization User ID Number issued to, the Bidder itself.
Where the business structure of a Bidder does not require it to obtain an EIN, each entity
comprising Bidder must submit a separate Contractor Affidavit. It is not the intent of this
notice to provide detailed information or legal advice concerning the Act. All Bidders
IFB 012-20 Janitorial Supplies
Bidder must return each and every page of this Bid”
Page 5 of 68

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