IFB: Gymnasium HVAC Replacement for Liberty Middle School and Pickens Middle School

Agency: Pickens County School District
State: South Carolina
Type of Government: State & Local
NAICS Category:
  • 238220 - Plumbing, Heating, and Air-Conditioning Contractors
Posted Date: Apr 24, 2019
Due Date: May 14, 2019
Solicitation No: 119-20-5-14
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
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description solicitation number due date/time
IFB: Gymnasium HVAC Replacement for Liberty Middle School and Pickens Middle School

Mandatory Pre-Bid Meeting: Wednesday, May 1, 2019 at 10:00 AM EST
119-20-5-14 5/14/19 at 10:00 AM EST

Attachment Preview

Invitation for Bid
Date Issued: 4-24-19
Solicitation Number: IFB 119-20-5-14
Coordinator of Procurement: Kate Wilson Phone: 864-397-1035
Email: KateWilson@pickens.k12.sc.us
Description: Gymnasium HVAC Replacement for Liberty Middle School and Pickens Middle
School
The term “Offer” means your “Bid” or “Proposal”. Your offer must be submitted in a sealed package. The solicitation number and opening date must
appear on package exterior.
MANDATORY PRE-BID MEETING/LOCATION: Wednesday, May 1, 2019 at 10:00 AM EST. All bidders
MUST check-in/sign in at the school’s front office to view. Proper identification is required. When viewing is
completed all bidders MUST sign out of the front office. Meet at Pickens Middle School first (140 Torch Lane
Pickens, SC 29671) and then Liberty Middle School (125 Falcon Lane Liberty, SC 29657) will be visited next.
QUESTIONS MUST BE RECEIVED BY: Friday, May 3, 2019 before 10:00 AM. All questions should be
emailed to Kate Wilson at KateWilson@pickens.k12.sc.us.
SUBMIT OFFER BY: Tuesday, May 14, 2019 before 10:00 AM EST.
PROJECT COMPLETION DATE: Work can begin on or after June 6, 2019 (as long as PO is issued) and must
be completed no later than August 9, 2019.
SUBMIT YOUR OFFER TO THE FOLLOWING ADDRESS IN A SEALED ENVELOPE:
The School District of Pickens County
Attn: Kate Wilson
IFB#: 119-20-5-14
Gymnasium HVAC Replacement for Liberty Middle School and Pickens Middle School
1348 Griffin Mill Road
Easley, SC 29640
NUMBER OF COPIES TO BE SUBMITTED: One (1) marked “Original”, one (1) marked “Copy”, and one (1)
complete electronic copy (thumb drive).
AWARDS & AMENDMENTS: The award, this solicitation, any amendments, and any related notices will be
posted at the following web address: www.pickens.k12.sc.us .
Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The
entity named as the offeror must be a single and distinct legal entity.
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OFFERORS MUST PROVIDE THE FOLLOWING INFORMATION:
NAME OF COMPANY/OFFEROR/TITLE
(Full Legal Name of business submitting the offer)
DO NOT use the name of a branch office or a division of a
larger entity if the branch or division is not a separate legal
entity, i.e., a separate corporation, partnership,
sole proprietorship, etc.
TAX PAYER IDENTIFICATION NUMBER
(Federal ID or Social Security Number)
SC CERTIFIED MINORITY VENDOR? YES or NO (circle one) STATE OF INCORPORATION:
If yes, South Carolina Certification Number: (If you are a corporation, identify the state of incorporation)
________________________________________________
SC Contractor’s License Number (if applicable)
OFFEROR'S TYPE OF ENTITY: (Check one)
□ Sole Proprietorship
□ Partnership
□ Corporate entity (not tax-exempt)
Corporation (tax-exempt)
□ Government entity (federal, state, or local)
□ Other________________________
_____________________________________
ACKNOWLEDGMENT OF AMENDMENTS/ADDENDA:
Amendment Number: _______ Date Issued: ___________
Amendment Number: _______ Date Issued: ___________
Amendment Number: _______ Date Issued: ___________
Amendment Number: _______ Date Issued: ___________
(Offeror acknowledges receipts of amendments/addenda by indicating
amendment number and its date of issue)
HOME OFFICE ADDRESS
(Address for Offeror’s home office/principal place of business)
______________________
PAYMENT ADDRESS
(Address to where payments will be sent)
______________________________________________________
CITY
STATE
ZIP CODE
_____________________________________________
CITY
STATE
ZIP CODE
(AREA CODE) TELEPHONE NUMBER
_____ Payment address same as Home Office Address
_____ Payment address same as Notice of Address
(check only one)
_____________________________________________
(AREA CODE) FACSIMILE NUMBER
______________________________________________________________________________________________
EMAIL ADDRESS:
You must submit a signed copy of this form with your offer. By submitting a bid or proposal, you agree to
be bound by the terms of the solicitation. You agree to hold your offer open for a minimum of ninety (90)
calendar days after the opening date or longer if required by the District.
The School District of Pickens County hereafter referred to as the “District” or “SDPC”, assumes no
responsibility for improperly marked or misdirected IFB responses and/or correspondence related to this
document.
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_______________________________________________
NOTICE ADDRESS
(Address to which all procurement and contract related notices
should be sent)
___________________________________________________
CITY
STATE
ZIP CODE
_________________________________________________
ORDER ADDRESS
(Address to which purchase orders will be sent)
_______________________________________________
CITY
STATE ZIP CODE
_________________________________________________
(AREA CODE) TELEPHONE NUMBER
_____ Order address same as Home Office Address
_________________________________________________
_____ Order address same as Notice of Address
FACISIMILE NUMBER
(check only one)
____________________________________________________________________________________
EMAIL ADDRESS
(AREA CODE)
I/WE THE UNDERSIGNED UNDER PENALTIES OF PERJURY CERTIFY:
1. COMPLIANCE WITH ALL PROVISIONS AND CLAUSES BY REFERENCE IDENTIFIED HEREIN.
2. RECOGNITION THAT THIS SOLICITATION IS GOVERNED BY THE SCHOOL DISTRICT OF PICKENS COUNTY PROCUREMENT CODE.
3. COMPLIANCE WITH THE CODE OF LAWS OF SOUTH CAROLINA REGARDING THE ETHICS, GOVERNMENT COMPLIANCE WITH S.C. TAX WITHHOLDING
AMENDMENTS SECTION 12-9-310(A) 2(3).
4. SUBMISSION OF A RESPONSE TO THIS BID/PROPOSAL DOES NOT VIOLATE ANY FEDERAL OR STATE ANTI-TRUST LAWS.
5. COMPLIANCE WITH ALL REQUIREMENTS OF THE SOUTH CAROLINA DRUG-FREE WORKPLACE ACT, SECTION 44-107-10 ET SEQ, S.C. CODE ANN, (1976).
(Applicable to awards in excess of $50,000.00).
6. TO FURNISH ITEM(S) AND OR SERIVICE(S) IDENTIFIED HEREIN, AT THE PRICE(S) QUOTED, PURSUANT TO ALL TERMS, CONDITIONS, PROVISIONS, AND
SPECIFICATIONS CONTAINED IN THIS DOCUMENT OR ANY SUBSEQUENT WRITTEN AMMENDMENTS, WHICH CLEARLY REFERENCE THIS PROPOSAL
NUMBER.
7. SECTION 11-35-3020(2) (b) (I) OF THE SOUTH CAROLINA CODE OF LAWS, 1976, AS AMENDED PROVIDES: ANY BIDDER IN REPONSE TO AN INVITATION FOR
BIDS SHALL SET FORTH IN HIS BID THE NAME OF EACH SUBCONTRACTOR SO IDENTIFIED IN THE INVITATION FOR BIDS. IF THE BIDDER DETERMINES TO
USE HIS OWN EMPLOYEES TO PERFORM ANY PORTION OF THE WORK FOR WHICH HE WOULD OTHERWISE BE REQUIRED TO LIST A SUBCONTRACTOR AND
IF THE BIDDER IS QUALIFIED TO PERFORM SUCH WORK UNDER THE TERMS OF THE INVITATION FOR BIDS, THE BIDDER SHALL LIST HIMSELF IN THE
APPROPRIATE PLACE IN HIS BID AND NOT SUBCONTRACT ANY OF THAT WORK EXCEPT WITH THE APPROVAL OF THE USING AGENCY FOR GOOD CAUSE
SHOWN.
________________________________________________
AUTHORIZED SIGNATURE
(Person must be authorized to submit binding offeror
to contract on behalf of Offeror)
_____________________________________________
TITLE (Business Title of person signing above)
_______________________________________________
PRINTED NAME
(Printed name of person signing above)
_______________________________________________
DATE SIGNED
*****BID MUST BE SIGNED BY AUTHORIZED AGENT TO BE VALID****
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TABLE OF CONTENTS
General Provisions……………………………….…………………………….5
General Terms and Conditions ………………………………………….……10
Introduction ………………………………………………………….………..13
Vendor Requirements…………………………………………………………13
Scope ……………………………………………………………………….....14
Specifications ………………………………………………………………...15
Special Conditions …………………………………………………………... 15
Contract Term ………………………………………………………….……..15
Maintenance and Warranty …………………………………………………..15
Award …………………………………………………………….…………..15
Proposed Procurement Schedule ……………………………………………..16
Instructions to Bidders …………………………………………………….…16
Notification …………………………………………………………………...17
Bid/Quote Form ………………………………………………………….…...18
References ………………………………………………………………….....20
Bid Certification ………………………………………………………….…...21
Signature Page …...............................................................................................22
Offeror’s Checklist ……………………………………..…………………….23
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1. GENERAL PROVISIONS
1. This solicitation does not commit the District to award a contract, to pay any costs incurred in the
preparation of the bids or to procure any goods or services.
2. An authorized individual who may bind the Offeror to provide the services in accordance with the
specifications contained in this Invitation for Bid (IFB) must sign your bid response. The bid
response must contain a statement to the effect that your bid is firm for a period of ninety (90) days
from the bid due date or longer if so required by the District.
3. The School District of Pickens County’s Procurement Code and Regulations govern and supersede
any and all documents, proposals and policies, whether stated or implied.
4. The District assumes no responsibility for the delivery of any solicitation, addendum, solicitation
response, or any other such correspondence by the US Postal service, UPS, Fed Ex, electronic
transmission, facsimile, or any other method. The District shall not accept responsibility for late or
unidentified bids.
5. In the event that a Bid is unintentionally opened prior to the official time set for the bid opening, the
employee opening such a bid shall immediately inform the Coordinator of Procurement, or designee,
who shall in the presence of another employee re-seal the envelope and note on envelope that it was
opened in error.
6. In the event that identical bids are received on like items, the Coordinator of Procurement shall
award bids in accordance with the District’s Procurement Code.
7. Addenda: Addenda shall be issued prior to the IFB submittal date and time for the purposes of
modifying or interpreting the proposal instructions through additions, deletions, clarifications, or
corrections. It will be emailed to each known proposer who received an IFB and posted online at
www.pickens.k12.sc.us. It is your responsibility to check the website for any amendments. At the
discretion of the District, if it becomes necessary to revise or clarify any part of this IFB,
addendums will be emailed to each known proposer. Any addenda issued by the District shall
become a formal part of this IFB 119-20-5-14.
Addenda shall be forwarded to all potential offerors who are known by the District to have received
a complete copy of the IFB. No addenda shall be issued later than three (3) days prior to the IFB
submittal date except to a) withdraw the IFB solicitation, or b) to postpone the RFP submittal date
and time. The Coordinator of Procurement, or other District employee, shall not be legally bound by
any amendment or interpretation that is not in writing.
Offerors shall acknowledge receipt of any amendment to this solicitation by signing and returning
the amendment(s) along with pages 2 and 3 of this IFB, with their bid. If this solicitation is
amended, then all terms and conditions which are not modified remain unchanged. All amendments
shall be printed online at www.pickens.k12.sc.us departments; procurement; solicitations & awards.
8. Affirmative Action: The Contractor shall comply with all federal and state requirements concerning
fair employment and employments of the handicapped, and concerning the treatment of all
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