IFB: Gym Bleacher Replacement for R.C. Edwards Middle School and Gettys Middle School

Agency: Pickens County School District
State: South Carolina
Type of Government: State & Local
NAICS Category:
  • 611710 - Educational Support Services
Posted Date: Apr 24, 2019
Due Date: May 2, 2019
Solicitation No: 119-19-5-2
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
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description solicitation number due date/time
IFB: Gym Bleacher Replacement for R.C. Edwards Middle School and Gettys Middle School

Mandatory Pre-Bid Meeting: Tuesday, April 23, 2019 at 10:00 AM EST
119-19-5-2 5/2/19 at 1:00 PM EST

Attachment Preview

Invitation for Bid
Date Issued: 4-11-19
Solicitation Number: IFB 119-19-5-2
Coordinator of Procurement: Kate Wilson Phone: 864-397-1035
Email: KateWilson@pickens.k12.sc.us
Description: Gym Bleacher Replacement for R.C. Edwards Middle School and
Gettys Middle School
The term “Offer” means your “Bid” or “Proposal”. Your offer must be submitted in a sealed package. The solicitation
number and opening date must appear on package exterior.
MANDATORY PRE-BID MEETING/LOCATION: Tuesday, April 23, 2019 at 10:00 AM
EST. All bidders MUST check-in/sign in at the school’s front office to view. Proper
identification is required. When viewing is completed all bidders MUST sign out of the front
office. Meet at R.C. Edwards Middle School first (1157 Madden Bridge Road Central, SC
29630) and then Gettys Middle School (510 South Pendleton Street Easley, SC 29640) will
be visited next.
QUESTIONS MUST BE RECEIVED BY: Thursday, April 25, 2019 before 10:00 AM. All
questions should be emailed to Kate Wilson at KateWilson@pickens.k12.sc.us.
SUBMIT OFFER BY: Thursday, May 2, 2019 before 1:00 PM EST.
SUBMIT YOUR OFFER TO THE FOLLOWING ADDRESS IN A SEALED
ENVELOPE:
The School District of Pickens County
Attn: Kate Wilson
IFB#: 119-19-5-2
Gym Bleacher Replacement for R.C. Edwards Middle School and Gettys Middle School
1348 Griffin Mill Road
Easley, SC 29640
NUMBER OF COPIES TO BE SUBMITTED: One (1) marked “Original”, one (1) marked
“Copy”, and one (1) complete electronic copy (thumb drive).
AWARDS & AMENDMENTS: The award, this solicitation, any amendments, and any
related notices will be posted at the following web address: www.pickens.k12.sc.us .
Any award issued will be issued to, and the contract will be formed with, the entity identified
as the Offeror. The entity named as the offeror must be a single and distinct legal entity.
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OFFERORS MUST PROVIDE THE FOLLOWING INFORMATION:
NAME OF COMPANY/OFFEROR/TITLE
(Full Legal Name of business submitting the offer)
DO NOT use the name of a branch office or a division of a
larger entity if the branch or division is not a separate legal
entity, i.e., a separate corporation, partnership,
sole proprietorship, etc.
TAX PAYER IDENTIFICATION NUMBER
(Federal ID or Social Security Number)
SC CERTIFIED MINORITY VENDOR? YES or NO (circle one) STATE OF INCORPORATION:
If yes, South Carolina Certification Number: (If you are a corporation, identify the state of incorporation)
________________________________________________
SC Contractor’s License Number (if applicable)
_____________________________________
OFFEROR'S TYPE OF ENTITY: (Check one)
□ Sole Proprietorship
□ Partnership
□ Corporate entity (not tax-exempt)
Corporation (tax-exempt)
□ Government entity (federal, state, or local)
□ Other________________________
ACKNOWLEDGMENT OF AMENDMENTS/ADDENDA:
Amendment Number: _______ Date Issued: ___________
Amendment Number: _______ Date Issued: ___________
Amendment Number: _______ Date Issued: ___________
Amendment Number: _______ Date Issued: ___________
(Offeror acknowledges receipts of amendments/addenda by indicating
amendment number and its date of issue)
HOME OFFICE ADDRESS
(Address for Offeror’s home office/principal place of business)
______________________
PAYMENT ADDRESS
(Address to where payments will be sent)
______________________________________________________
CITY
STATE
ZIP CODE
_____________________________________________
CITY
STATE
ZIP CODE
(AREA CODE) TELEPHONE NUMBER
_____ Payment address same as Home Office Address
_____ Payment address same as Notice of Address
(check only one)
(AREA CODE) FACSIMILE NUMBER
____________________________________________________________________________________________
EMAIL ADDRESS:
You must submit a signed copy of this form with your offer. By submitting a bid or proposal, you agree to be bound by the terms of
the solicitation. You agree to hold your offer open for a minimum of ninety (90) calendar days after the opening date or longer if
required by the District.
The School District of Pickens County hereafter referred to as the “District” or “SDPC”, assumes no responsibility for improperly
marked or misdirected IFB responses and/or correspondence related to this document.
_______________________________________________
_________________________________________________
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NOTICE ADDRESS
(Address to which all procurement and contract related notices
should be sent)
___________________________________________________
CITY
STATE
ZIP CODE
ORDER ADDRESS
(Address to which purchase orders will be sent)
_______________________________________________
CITY
STATE ZIP CODE
_________________________________________________
(AREA CODE) TELEPHONE NUMBER
_________________________________________________
(AREA CODE) FACISIMILE NUMBER
_____ Order address same as Home Office Address
_____ Order address same as Notice of Address
(check only one)
____________________________________________________________________________________
EMAIL ADDRESS
I/WE THE UNDERSIGNED UNDER PENALTIES OF PERJURY CERTIFY:
1. COMPLIANCE WITH ALL PROVISIONS AND CLAUSES BY REFERENCE IDENTIFIED HEREIN.
2. RECOGNITION THAT THIS SOLICITATION IS GOVERNED BY THE SCHOOL DISTRICT OF PICKENS COUNTY PROCUREMENT
CODE.
3. COMPLIANCE WITH THE CODE OF LAWS OF SOUTH CAROLINA REGARDING THE ETHICS, GOVERNMENT COMPLIANCE
WITH S.C. TAX WITHHOLDING AMENDMENTS SECTION 12-9-310(A) 2(3).
4. SUBMISSION OF A RESPONSE TO THIS BID/PROPOSAL DOES NOT VIOLATE ANY FEDERAL OR STATE ANTI-TRUST LAWS.
5. COMPLIANCE WITH ALL REQUIREMENTS OF THE SOUTH CAROLINA DRUG-FREE WORKPLACE ACT, SECTION 44-107-10
ET SEQ, S.C. CODE ANN, (1976). (Applicable to awards in excess of $50,000.00).
6. TO FURNISH ITEM(S) AND OR SERIVICE(S) IDENTIFIED HEREIN, AT THE PRICE(S) QUOTED, PURSUANT TO ALL TERMS,
CONDITIONS, PROVISIONS, AND SPECIFICATIONS CONTAINED IN THIS DOCUMENT OR ANY SUBSEQUENT WRITTEN
AMMENDMENTS, WHICH CLEARLY REFERENCE THIS PROPOSAL NUMBER.
7. SECTION 11-35-3020(2) (b) (I) OF THE SOUTH CAROLINA CODE OF LAWS, 1976, AS AMENDED PROVIDES: ANY BIDDER IN
REPONSE TO AN INVITATION FOR BIDS SHALL SET FORTH IN HIS BID THE NAME OF EACH SUBCONTRACTOR SO IDENTIFIED
IN THE INVITATION FOR BIDS. IF THE BIDDER DETERMINES TO USE HIS OWN EMPLOYEES TO PERFORM ANY PORTION OF THE
WORK FOR WHICH HE WOULD OTHERWISE BE REQUIRED TO LIST A SUBCONTRACTOR AND IF THE BIDDER IS QUALIFIED TO
PERFORM SUCH WORK UNDER THE TERMS OF THE INVITATION FOR BIDS, THE BIDDER SHALL LIST HIMSELF IN THE
APPROPRIATE PLACE IN HIS BID AND NOT SUBCONTRACT ANY OF THAT WORK EXCEPT WITH THE APPROVAL OF THE USING
AGENCY FOR GOOD CAUSE SHOWN.
________________________________________________
_______________________________________________
AUTHORIZED SIGNATURE
(Person must be authorized to submit binding offeror
to contract on behalf of Offeror)
PRINTED NAME
(Printed name of person signing above)
_____________________________________________
TITLE (Business Title of person signing above)
_______________________________________________
DATE SIGNED
*****BID MUST BE SIGNED BY AUTHORIZED AGENT TO BE VALID****
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TABLE OF CONTENTS
General Provisions……………………………….…………………………….5
General Terms and Conditions ………………………………………….……12
Introduction ………………………………………………………….………..15
Vendor Requirements…………………………………………………………16
Scope ………………………………………………………………………....17
Specifications ………………………………………………………………...19
Special Conditions …………………………………………………...…... 25
Contract Term ………………………………………………………………..25
Maintenance and Warranty …………………………………………………..26
Award …………………………………………………………….…………..26
Proposed Procurement Schedule ………………………………………...…...26
Instructions to Bidders …………………………………………………….…27
Notification ………………...…………………………………………….…,,27
Bid/Quote Form ………………………..………………………………..…...28
References ………………………..…………………………………………..30
Bid Certification ……………………………………..…………………..…...31
Signature Page ………………………………………..………………….…...32
Offeror’s Checklist ……………………………………..…………………….33
Attachments …………………………………………………………………..34
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1. GENERAL PROVISIONS
1. This solicitation does not commit the District to award a contract, to pay any
costs incurred in the preparation of the bids or to procure any goods or services.
2. An authorized individual who may bind the Offeror to provide the services in
accordance with the specifications contained in this Invitation for Bid (IFB)
must sign your bid response. The bid response must contain a statement to the
effect that your bid is firm for a period of ninety (90) days from the bid due date
or longer if so required by the District.
3. The School District of Pickens County’s Procurement Code and Regulations
govern and supersede any and all documents, proposals and policies, whether
stated or implied.
4. The District assumes no responsibility for the delivery of any solicitation,
addendum, solicitation response, or any other such correspondence by the US
Postal service, UPS, Fed Ex, electronic transmission, facsimile, or any other
method. The District shall not accept responsibility for late or unidentified bids.
5. In the event that a Bid is unintentionally opened prior to the official time set for
the bid opening, the employee opening such a bid shall immediately inform the
Coordinator of Procurement, or designee, who shall in the presence of another
employee re-seal the envelope and note on envelope that it was opened in error.
6. In the event that identical bids are received on like items, the Coordinator of
Procurement shall award bids in accordance with the District’s Procurement
Code.
7. Addenda: Addenda shall be issued prior to the IFB submittal date and time for
the purposes of modifying or interpreting the proposal instructions through
additions, deletions, clarifications, or corrections. It will be emailed to each
known proposer who received an IFB and posted online at
www.pickens.k12.sc.us. It is your responsibility to check the website for any
amendments. At the discretion of the District, if it becomes necessary to revise
or clarify any part of this IFB, addendums will be emailed to each known
proposer. Any addenda issued by the District shall become a formal part of
this IFB 119-19-5-2.
Addenda shall be forwarded to all potential offerors who are known by the
District to have received a complete copy of the IFB. No addenda shall be
issued later than three (3) days prior to the IFB submittal date except to a)
withdraw the IFB solicitation, or b) to postpone the RFP submittal date and time.
The Coordinator of Procurement, or other District employee, shall not be legally
bound by any amendment or interpretation that is not in writing.
Offerors shall acknowledge receipt of any amendment to this solicitation by
signing and returning the amendment(s) along with pages 2 and 3 of this IFB,
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