IFB# GHURA-COCC-021-008 Trash Collection Services Advertisement Bid Registration Form Bid Specifications IFB Zoom Invite (Pre-bid Conference) Pre-Bid Meeting Minutes IFB Zoom recorded meeting held on 07/29/2021

Agency: Guam Housing & Urban Renewal Authority (GHURA)
State: Guam
Type of Government: State & Local
NAICS Category:
  • 541611 - Administrative Management and General Management Consulting Services
  • 562111 - Solid Waste Collection
Posted Date: Jul 29, 2021
Due Date: Aug 18, 2021
Solicitation No: IFB# GHURA-COCC-021-008
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
  • IFB# GHURA-COCC-021-008 Trash Collection Services New!
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    GUAM HOUSING AND URBAN RENEWAL AUTHORITY
    INVITATION FOR BID
    IFB#GHURA-COCC-021-008
    TRASH & CARD BOARD COLLECTION SERVICES
    BID ISSUE DATE:
    BID OPENING DATE:
    TIME:
    LOCATION:
    PRE-BID CONFERENCE:
    Thursday, July 22, 2021
    Wednesday, August 18, 2021
    2:00 PM, ChST
    GHURA MAIN OFFICE, SINAJANA
    July 29, 2021 at 10:00 AM, CHST
    Via Zoom Meeting
    Ray S. Topasna
    Executive Director
    1
    MEMORANDUM
    July 16, 2021
    TO:
    All Interested Bidders
    FROM:
    Executive Director
    SUBJECT: INVITATION FOR BID (IFB) GHURA-COCC-021-008
    Trash & Card Board Collection Services
    Hafa Adai,
    Guam Housing and Urban Renewal Authority (GHURA) is soliciting bids from locally licensed
    vendors for the above services Trash & Card Board Collection this is not an All or None bid. The bid
    packet may be obtained from GHURA’s Main Office in Sinajana or the website link
    https://www.ghura.org/doing-business-us/bidspropsalsrelease-funds/invitation-bids
    starting Thursday, July 22, 2021. Bids will be opened and read aloud immediately after the closing of
    the bids in the GHURA Main Conference Room on Wednesday, August 18, 2021 at 2:00 p.m., ChST.
    GHURA reserves the right to waive any information and reject any and all bids and to contract in the
    best interest of the Authority as it may require. A pre-bid conference is scheduled on Thursday, July
    29, 2021 at 10:00 a.m., ChST via Zoom link that is available on the GHURA’s website.
    The bid provides information which will assist applicants to prepare, plan and budget, including:
    1. A description of products sought;
    2. Requirements to be met by provider.
    Please review the bid packet very closely. Respondents must address all parts of the bid. In order for
    the bid to be considered, all respondents are required to submit:
    One (1) original and three (3) copies of their bid marked;
    Invitation for Bid: “Trash Collection Services”
    IFB#-GHURA-COCC-021-008.
    Guam Housing and Urban Renewal Authority
    Procurement Division Office
    117 Bien Venida Avenue
    Sinajana, Guam 96910
    Bid submission must be received no later than 2:00 p.m., Wednesday, August 18, 2021 ChST. Bids
    received after the deadline will not be accepted for consideration. Any questions or inquires shall be
    directed to both the primary and secondary contacts: Ms. Greta Balmeo at 475-1356 or email
    gbalmeo@ghura.org. The secondary contact is Ms. Maria Mendiola at 300-8414 or email at
    mariam@ghura.org.
    Senseramante,
    Ray S. Topasna
    Executive Director
    2
    ADMINISTRATIVE REQUIREMENTS
    I. GENERAL INSTRUCTIONS
    A. Purpose of this Bid
    Guam Housing and Urban Renewal Authority (GHURA) is soliciting Bids from locally
    licensed vendors for Trash Collection Services and Card Board Collection Services.
    This is NOT an “All or None” bid. Bidder is not required to bid on all bid items.
    GHURA maintains the right to award the contract to multiple bidders.
    A Pre-Bid Conference is scheduled for 10:00am, Thursday, July 29, 2021, ChST via
    Zoom link:
    https://www.ghura.org/doing-business-us/bidspropsalsrelease-funds/invitation-bids.
    The respondent must state clearly of their products. Additionally, the respondent will be
    selected based on their responses to the Bid.
    B. Issuing Office
    GHURA’s Buyer Supervisor II will administer the bid process. The office address is:
    Guam Housing and Urban Renewal Authority
    Procurement Division
    117 Bien Venida Avenue
    Sinajana, Guam 96910
    C. Contact Person
    If you have any questions or require additional information regarding this Bid, please
    contact both primary and secondary contacts, Ms. Greta Balmeo, Buyer Supervisor II, at
    475-1356 or via email at gbalmeo@ghura.org. A secondary contact is Ms. Maria
    Mendiola at 300-8413 or email at mariam@ghura.org
    D. Procurement Schedule:
    Bid Issuance Date:
    Pre-Bid Conference Date:
    Q&A Deadline from Bidders:
    GHURA’s Response Deadline:
    Bid Opening:
    Thursday, July 22, 2021
    Thursday, July 29, 2021 at 10:00 a.m. ChST
    Friday, August 6, 2021 at 5:00 p.m. ChST
    Friday, August 13, 2021 at 5:00 p.m. ChST
    Wednesday, August 18, 2021 at 2:00p.m., ChST
    E. Bid Package
    Bid packets are available for download from GHURA’s website at:
    https://www.ghura.org/doing-business-us/bidspropsalsrelease-funds/invitation-bids or
    pick-up at the following location upon request:
    3
    Guam Housing and Urban Renewal Authority
    Procurement Division
    117 Bien Venida Avenue
    Sinajana, Guam 96910
    F. Cost of Preparing Bids
    Respondents are completely responsible for cost of developing their Bids. GHURA will
    not reimburse any applicant for these specific costs.
    G. Bid Preparation and Submission of Bid
    Respondents are required to submit one (1) original copy and three (3) copies of their
    bid to:
    Guam Housing and Urban Renewal Authority
    Procurement Division
    117 Bien Venida Avenue Sinajana, Guam 96910
    Bids must be received no later than 2:00 p.m. Wednesday, August 18, 2021 CHST. Bids
    received after deadline will not be accepted for consideration.
    H. Disposition of Bids
    All Bids become the property of GHURA. The selected Bid may be incorporated into
    resulting agreement by reference.
    I. Execution of the Agreement
    The successful respondent will be required to enter into a formal written agreement and
    Purchase Order with GHURA in accordance with the laws, rules and regulations of
    Guam and all federal requirements.
    GHURA reserves the right to enter into agreements for only the products, which appear
    to be in the best interest of GHURA and persons participating in its program and
    services. GHURA reserves the right to cancel the agreement if the applicant violates the
    terms and condition of the agreement.
    The cost of any work performed by any contractor prior to receiving a letter to proceed
    from GHURA will not be the responsibility of GHURA. GHURA will not be liable for
    nor will GHURA reimburse the contractor for any work, costs, expenses, and loss of
    profits or damages borne by the contractor prior to receiving a written notice to proceed.
    GHURA will notify all respondents of the selection upon completion of the evaluation
    process, subject to final negotiations and award. GHURA will forward the formal
    agreement to the successful respondent for execution. The successful respondent will
    sign and return the agreement with other supporting documents covering the agreement.
    4
    The successful bidder is required to retain all records for three (3) years after GHURA
    makes final payment and for other pending matter such as servicing and until all
    warranties are expired or closed.
    J. Disqualification of Bid
    GHURA may reject without further consideration any Bid offering or any set of terms or
    conditions contradictory to the requirements set forth or referenced in this BID.
    A respondent will be disqualified and the Bid automatically rejected for any one or more
    of the following reasons:
    1. Submission of the Bid after the deadline specified.
    2. Bid shows any non-compliance with applicable laws; Bid is conditional,
    incomplete or irregular in such a way as to make the Bid incomplete, indefinite
    or ambiguous in it meaning.
    3. Bid has provisions reserving the right to accept or reject award or enter into a
    contract pursuant to an award or provisions contrary to those required.
    K. Payment
    GHURA shall pay successful bidder for all completed services upon receipt of bidder’s
    Request for Payment Invoice with GHURA staff information (name & signature).
    Although GHURA is one entity, each division will be billed separately. Vendor’s
    invoice shall include name of GHURA staff/Division/Section, daily work service logs of
    services provided and cost. Bidder submitting incomplete invoices not containing the
    required information maybe rejected or subject to delay in payment. Payment terms shall
    be Net 30 Days.
    L. Termination
    GHURA reserves the right to terminate for cause and for convenience of GHURA.
    M. Inspection of Records
    GHURA and the Comptroller General of the United States, and/or any other duly
    authorized representatives shall have the right to inspect any books, documents, papers
    and records of the contractor which are directly pertinent to this specific contract for the
    purposes of making an audit, examination, excerpts and transcriptions.
    N. Required Documents
    Bidders are required to submit in the bid submission the following documents:
    Current business license
    GHURA Form 016, 15% Bid Bond
    Scope of Service and Vendor Bid Form
    5

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